40. 2014-R-02 Authorizing City Manager to submit a grant application in the estimated amount of $100,000.00 to the Texas Department of Transportation for Enforcement of Comprehensive Selective Traffic Enforcement Program. The grant period will begin October 1, 2014 and runs through September 30, 2015. This grant is for overtime salaries. The City of Laredo will match 30% of the grant funds. 41. 2014-R-03 Authorizing the City Manager to sign a water rights agreement, between the City of Laredo and Mr. Bill McKendrick III whereby the City is agreeing to purchase the right to divert and use 49.995 a/f per annum of Class B water rights to the Rio Grande River at $1,200.00 per a/f for a purchase price of $59,994.00 and 166.65 a/f of Class A water rights at $1,500.00 per A/F for a total of $249,975.00 for a grand total of $309,969.00 and further authorizing the City Manager to sign and file necessary application(s) with the Texas Commission on Environmental Quality on behalf of the City requesting that said water rights be severed from Certificate of Adjudication No. 23-2761C of the seller and combined with Certificate of Adjudication No. 23-3997 as amended of the City and that the point of diversion, purpose and place of use of said water rights be changed as required by the City. Funding is available in the Water Availability Fund. 42. 2014-R-04 Authorizing City Manager to submit a grant application in the estimated amount of $75,000.00 to the Texas Department of Transportation for Enforcement of Commercial Motor Vehicle Selective Traffic Enforcement Program. The grant period will begin October 01, 2014 and runs thru September 30, 2015. This grant is for overtime salaries. The City of Laredo will need to match 30% of the grant funds. 43. 2014-R-07 Authorizing the City Manager to accept and execute an amendment to the contract for the Women, Infants and Children (WIC) Program in the amount of $37,540.00 from The Texas Department of State Health Services to reimburse the salary of staff in training for the dietician program. The term period is from October 1, 2013 through March 31, 2014. 44. 2014-R-08 Authorizing the City Manager to accept and execute a contract from the Department of State Health Services (DSHS) in the amount of $50,982.00 with an in-kind match of $5,098.00 for a total of $56,080.00 for the Public Health Emergency Preparedness (PHEP) Mass Fatality Preparedness Project to provide training, simulations, technical assistance and conferences to train and educate public health and health care partners on mass fatalities and health response to emergencies and also to purchase equipment for mass fatalities for the term period from January 1, 2014 through June 30, 2014. XII (b) MOTIONS 45. Consideration to award a software maintenance contract to the sole source provider, HTE Sungard, in the amount of $305,269.03. This maintenance contract provides customer support and service for the HTE OSSI computer software system utilized by the Police and Fire Departments. The term of the contract is for twelve (12) months ending on December 31, 2014. Funding is available in the Police and Fire Department annual budgets. 46. Consideration to award a contract to Medapoint in the amount of $51,007.00 to provide web based subscription and technical support to EMS services, collections, medical coding, billing and training services for the term of October 1, 2013 through September 30, 2014. Funding is available in the Health Department Budget for EMS Billing Services. 47. Authorizing the City Manager to enter into a contract in the amount of $449,500.00 with Northeast Noise Abatement Corporation of Warwick, Rhode Island for the residential sound insulation of thirty-five (35) housing units in support of the City of Laredo International Airport Noise Compatibility Program, Phase VII. 48. Authorizing award of 2012 HOME Investment Partnership Program (HOME), Community Housing Development Organization (CHDO) set-aside funds in the amount of $132,147.00 to Habitat for Humanity of Laredo, Inc., to assist in part with the construction of approximately five (5) homes in the Los Obispos subdivision; and further authorizing the City Manager to execute all documents in support of the same. 49. Consideration for approval of award of the CDBG Sidewalks City-Wide Project No. 56 (26 Blocks – District VII) as complete, approval of change order No. 1 a decrease of $9,884.00 for the balance of quantities actually constructed in place, release of retainage and approval of final payment in the amount of $18,160.60 to ALC Construction, Inc., Laredo, Texas. Final construction contract amount is $135,561.95. Funding is available in the CDBG 37 th Action Year/2011 Grant. 50. Consideration to award a contract to Ayala Pools, Inc., dba/Sunset Pools, Laredo, Texas, in the amount of $400,000.00 ($26,000.00 for Design and $374,000.00 for Construction) for the CDBG El Eden Recreational Swimming Pool for design, plans/specifications and construction with a contract time of approximately forty-five (45) days for design and approximately four (4) months for construction; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Funding is available in the Community Development 39 th Action Year/2013 Grant. 51. Consideration for approval of the City of Laredo Fire Department Administration Center as complete, approval of change order No. 1, a decrease of $1,132.79 for the balance of the betterment allowance, release of retainage and approval of final payment in the amount of $64,650.76 to Leyendecker Construction, Inc., Laredo, Texas. Final construction contract amount is $6,998,867.21. Funding is available in the 2009 C.O. Bond. 52. Consideration for approval to ratify award of a professional services contract to Lockwood, Andrews & Newnam, Inc., Dallas, Texas for an amount not to exceed $137,814.00 for design and preparation of plans and specifications for the Laredo International Airport Perimeter Fence Replacement, Gate Replacement and Gate Relocation. Design work is to be approximately three (3) months. Funding is available in the Airport Construction Fund. 53. Consideration for approval of award of construction contract to the lowest bidder ABBA Construction, L.L.C., Laredo, Texas in the amount of $992,050.00 (which includes the base bid and alternates nos. 1 – 5) for the Canizales Boxing Gym Expansion with a construction contract time of two hundred fifty-seven (257) working days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for October 2014. Funding is available in the 2009 C.O. bond. 54. Consideration to award construction contract to the lowest bidder L.D. Kemp Excavating, Inc., Fort Worth, Texas in the amount of $2,967,985.70 (which includes the base bid and alternate no. 1) for the Construction for a New Disposal Cell (Phase 3 Cell 1) at the City of Laredo Municipal Landfill Located at 6912 Hwy. 359 with a construction contract time of one hundred fifty (150) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for August 2014. Funding is available in the 2012A C.O. Issue - Landfill Cells. 55. Consideration to award contract FY14-012 to the low bidders, Laredo Hardware Company, Laredo, Texas and Kully Supply, Inc., Burnsville, Minnesota in the estimated amount of $184,909.39 for the purchase of plumbing supplies for City maintenance and repair projects. This is a two (2) year contract and all items will be purchased on an as needed basis throughout the year and for various City departments. This contract may be extended for an additional year period upon mutual consent of both parties. Funding is available in the Parks and Leisure, Airport, Public Works, Civic Center, Health, Solid Waste, Laredo Transit Management Inc., Laredo Municipal Housing Corporation and Utilities Departmental budgets and is contingent on funding for the second year. 56. Consideration to award annual supply contract FY14-010 for the purchase of general electrical supplies to all City departments in an estimated amount up to $150,000.00 to the following vendors: 1) Consolidated Electrical, Laredo, Texas Primary Vendor 2) 3-G Electrical Supply, Laredo, Texas Secondary Vendor 3) Gateway Electric, Laredo, Texas Secondary Vendor This contract establishes discount percentage pricing for those electrical supplies most commonly utilized by City departments. All items will be purchased on an as needed basis and funding will be secured from the respective user departmental budgets. 57. Consideration to award supply contract FY14-001 for the purchase of general office supplies for all City departments to the following bidders: 1. Executive Office Supply, Laredo, Texas 2. Patria Office Supply, Laredo, Texas This contract establishes discount percentage pricing for those office supplies most commonly utilized by City departments. Approximately $450,000.00 is spent on office supplies and copy paper on an annual basis. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for two (2) additional one (1) year periods each upon mutual agreement of the parties. Funding for the additional extensions are subject to future budget appropriations. All items will be purchased on an as needed basis and funding will be secured from the user departmental budgets. 58. Consideration to award annual contract FY14-023 to low bidder Mayfield Pool Supply, Laredo, Texas in an estimated amount up to $74,938.90 to provide pool chemicals for all City pools. Funding is available in the Parks and Leisure Services Department budget. 59. Consideration to authorize the purchase of four (4) 72” riding mowers, one (1) 60” riding mower, three (3) gator utility vehicles, two (2) compact utility tractors, two (2) lawn tractors, and two (2) rotary tillers from John Deere Government & National Sales, Cary, North Carolina in the total amount $150,256.23 for the Parks and Leisure Services Department. The purchase of this equipment shall be made utilizing the BuyBoard Cooperative Purchasing Program. Funding is available from the 2013 Personal Property Finance Contractual Obligation Bond (PPFCO) proceeds. 60. Consideration to authorize the purchase of protective structural firefighting suits for the Fire Department from Dooley Tackaberry, Deer Park, Texas through the BuyBoard Cooperative Purchasing Program’s contract pricing in the total amount of $221,575.00. Funding is available in the Fire Department's operational budget. 61. Consideration to award contract FY14-030 to the low bidder, Galls, L.L.C., Lexington, Kentucky in the estimated annual amount of $225,000.00 for the purchase of uniforms, boots, and accessories for the Fire Department. These items are included in the collective bargaining agreement between the City and the Firefighters Union. Each firefighter has a $600.00 clothing allowance that may be used to purchase any of the listed items in the agreement. The term of the contract is for two (2) years with the possibility of renewing the contract for two (2) additional one (1) year periods. Funding is currently available in the Fire Department’s operational budget and funding for additional contract terms are subject to future budget appropriations. 62. Consideration to authorize a purchase contract with Motorola Inc., through the Houston-Galveston Area Council of Governments (H-GAC) Cooperative Purchasing Program, in the amount of $69,002.75 for the purchase of twenty-five (25) portable radios for the Police Department. Funding is available in the 2013 PPFCO Bond. 63. Consideration to award contract number FY14-026 to Enterprise Rent-A-Car to provide rental vehicles for the Laredo Police Department. Approximately seven (7) to fifteen (15) vehicles are secured for use by the Auto Theft Task Force Grant working with the Police Department. The term of this contract is for a twenty four (24) month period and is contingent upon continued funding in future fiscal years. Funding is currently available in the Police Department's Auto Theft Task Force contractual services, “Rental of Equipment” line item budget. 64. Consideration to award contract FY14-018 to Caldwell Country Chevrolet, Caldwell, Texas in the amount of $52,445.00 for the purchase of one (1) Suburban for the Airport Department. Funding for this purchase is available in the Airport Department Fund. 65. Consideration to award annual contract FY14-024 to the low bidder Hasslebein Tire Southwest, San Antonio, Texas in an amount up to $230,000.00 for the purchase of police pursuit tires and regular passenger tires for all City vehicles. All tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 66. Consideration to renew the existing annual contracts FY13-021 for the purchase of tractor and heavy equipment tires currently awarded to: Southern Tire Mart, L.L.C., Dallas, Texas in an amount up to $85,000.00; and 1. GCR Tire Centers, Nashville, Tennessee in an amount up to $40,000.00. 2. Contracts will be awarded to a primary and secondary vendor in order to provide the City of Laredo with a supply of tires for a one (1) year period. All tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 67. Consideration to renew the existing annual contract FY13-019 for the purchase of truck tires currently awarded to Southern Tire Mart, L.L.C., Dallas, Texas in an amount up to $250,000.00. All tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 68. Consideration to renew annual contract FY12-019 currently awarded to Southern Tire Mart, Dallas, Texas in an amount up to $161,128.00 for the purchase of recapped tires for the City’s fleet vehicles. All recapped tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 69. Consideration to renew existing contract FY13-007 for the purchase of Ford Original Equipment Manufacturer (OEM) automotive parts for the City’s fleet vehicles to the following vendors: Sames Motor Company, Laredo, Texas in an estimated amount up to $90,000.00; and 1. Gillie Hyde Ford Lincoln, Glasgow, Kentucky in an amount up to $10,000.00. 2. All parts will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 70. Consideration to authorize a contract renewal for bid FY13-024 awarded to the low bidder, Industrial Property Brokers, Laredo, Texas in the estimated annual amount of $437,000.00 for the purchase and delivery of approximately 100,000 cubic yards of earthen soils to the City’s Solid Waste facility. The Solid Waste Department will use these soils to cover the landfill cells on a weekly basis in accordance to TCEQ requirements. All materials will be purchased on an as needed basis. Funding is available in the Solid Waste Services Department Fund. 71. Consideration to renew contract FY11-050 currently awarded to Texas Land Reclamation, L.L.C., d/b/a: UTW Tire Collection Services, Laredo Texas in the estimated annual amount of $85,000.00, for the removal and disposal of used passenger vehicle tires delivered to the Solid Waste facility. This is the last renewal opportunity for this contract. Approximately 1,000 tons of used tires are disposed in a twelve (12) month period. Funding is available in the Solid Waste Services budget. 72. Consideration to authorize a purchase contract utilizing the BuyBoard Cooperative Purchasing Program pricing to Reliance Truck & Equipment, San Antonio, Texas for the purchase of two (2) refuse rear loader bodies in the amount $137,680.00. Funding is available from the Solid Waste Department fund. 73. Consideration to authorize a purchase contract with Silsbee Ford, Silsbee, Texas in the amount of $93,573.68 for the purchase of one (1) bucket\ service truck for the Traffic Department utilizing BuyBoard Cooperative Program pricing. Funding is available from 2013 Public Property Finance Contractual Obligation bond proceeds. 74. Consideration to award supply contract FY14-011 to the sole bidder, Century Asphalt, Houston, Texas in an estimated amount up to $100,000.00 for the purchase of tack coat emulsified asphalt oil used for street paving projects. The asphalt oils are purchased on an as needed basis. Funding is available in the Public Works and Utilities Departments construction projects budgets. 75. Consideration to amend contract FY11-015 in an amount up to $600,000.00 for the purchase of water and wastewater treatment chemicals used in the treatment process for the Utilities Department. Contracts are currently awarded to the following vendors: 1. Praxair Distribution, Laredo, Texas 2. DPC Industries, Corpus Christi, Texas 3. General Chemical, Paris, New Jersey 4. Polydyne Inc., Riceboro, Georgia 5. Altivia Corp., Houston, Texas 6. Brenntag Southwest, Elmendrof, Texas Funding is available in the Water and Wastewater Treatment Division’s operating budgets. 76. Consideration to award a contract to Holt Caterpillar, San Antonio, Texas in the amount of $206,250.00 for the purchase of one (1) excavator for use by the Utilities Department utilizing the BuyBoard Cooperative Contract; and it is requested that the purchase authorization granted on November 26, 2013 for the purchase of one (1), Holt 349 EL excavator from Holt Caterpillar, in the total amount of $401,364.00 be recinded. The excavator authorized for purchase on November 26, 2013 was a much larger machine that is needed by the Utilities Department for their construction and repair projects. Funding is available from the Utilities Department fund. 77. Authorization to ratify City Manager's approval for contribution in aide of construction cost in the amount of $75,732.10 for the El Pico Water Treatment Plant street lighting to AEP - Texas Central Company. Funding is available under Project Bond 2010 funds. 78. Authorizing the City Manager to amend the testing and laboratory services contract in the amount of $152,241.54 to Howland Engineering and Surveying Co., Laredo, Texas for the El Pico Water Treatment Plant project. The original contract sum was $619,435.00. With this amendment the total new contract amount is $771,676.54. Funding is available in the 2010 Revenue Bond. 79. Authorizing the City Manager to award a professional engineering services contract in the amount of $116,578.00 to Gilpin Engineering Company, Laredo, Texas for engineering and surveying to develop construction plans, specifications, bid documents, as-built drawings and cost estimates for the 16" - 24" Water Main from Beltway Parkway to Border Drive connecting the Unitec Industrial Park water distribution system to the Flying "J" and Travel Center Industrial Park. Funding is available in the 2012 Water Revenue Bond Line Rehabilitation. 80. Consideration for acceptance, release of retainage, approval of warranty letter, approval of change order No. 1, a credit in the amount of $5,310.00 for an adjusted total contract amount of $136,190.00, and a final payment in the amount of $6,809.50 to Proshot Concrete, Inc., Florence, Alabama for the Flores Ave. Storm Sewer Rehabilitation Project. Funding is available in the 2013 Sewer Rehabilitation Revenue Bond. 81. Consideration for approval of change order No. 2 in the amount of $115,099.37 to Pedal Valves, Inc., for the installation of approximately 65,000 Automatic Water Meter Reading Devices (AMI/AMR System). This change order allows for additional work and services to install meters. Funding is from existing and contingent on future bond sales and appropriations as indicated in the original contract approved on March 18, 2013. 82. Authorizing the City Manager to award a professional engineering services contract in the amount of $203,000.00 to Gilpin Engineering Company, Laredo, Texas for engineering and surveying to develop construction documents, specifications, bid documents, as-built drawings and cost estimates for the 24" Wastewater Line from Loop 20 to Heritage Park Subdivision. Funding is available in the 2013 Sewer Revenue Bond. 83. Authorizing City Manager to award and execute the construction contract to the lowest bidder Vision Construction Co., Laredo, Texas in the amount of $4,505,352.43 for the construction of Jefferson WTP Administration and Learning Center Project. Construction time is two hundred fifty (250) working days for final completion. Funding is available in the Utilities Construction Projects/Jefferson WTP-Admin Bldg. Bonds. 84. Authorizing the City Manager to approve Amendment No. 2, to the contract with Metaform Studio Architects of Laredo, Texas in the amount of $136,044.00 for a total amount of $281,644.00 to perform additional services for the design of a Water Education and Learning Center in the Administration Building of Jefferson Water Treatment Plant. Funding is available in the Jefferson WTP Admin Building Account. 85. Authorizing the City Manager to approve Amendment No. 5 to the Engineering Services contract with Dannenbaum Engineering Company, Laredo, Texas in the amount of $1,028,586.76 for a new total amount of $9,378,162.99 to provide additional special services for Construction Engineering, Operations and Maintenance (O & M) Manual and Project Start-Up Services for the new 20 MGD El Pico Water Treatment Plant in northwest Laredo. Funding is available in the 2008 & 2009 Utility Bond. 86. Consideration to authorize a construction agreement with AEP, Laredo, Texas in the estimated amount of $64,788.37 to replace a total of one hundred twenty-four (124) high pressure sodium vapor (HPSV) street lights with (Light Emitting Diode) LED street lights which are much more energy efficient, within District III and District IV, as part of an LED street light pilot project recently approved by City Council. Funding is available in the 2006 C.O., 2009 C.O., and 2010 C.O. bond.
Authorizing City Manager to award and execute the construction contract to the lowest bidder Vision Construction Co., Laredo, Texas in the amount of $4,505,352.43 for the construction of Jefferson WTP Administration and Learning Center Project. Construction time is two hundred fifty (250) working days for final completion. Funding is available in the Utilities Construction Projects/Jefferson WTP-Admin Bldg. Bonds.
XV. RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIT BOARD XVI. ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL AND ADJOURN
Jan 21, 2014 City Council
40. 2014-R-02 Authorizing City Manager to submit a grant application in the estimated amount of $100,000.00 to the Texas Department of Transportation for Enforcement of Comprehensive Selective Traffic Enforcement Program. The grant period will begin October 1, 2014 and runs through September 30, 2015. This grant is for overtime salaries. The City of Laredo will match 30% of the grant funds. 41. 2014-R-03 Authorizing the City Manager to sign a water rights agreement, between the City of Laredo and Mr. Bill McKendrick III whereby the City is agreeing to purchase the right to divert and use 49.995 a/f per annum of Class B water rights to the Rio Grande River at $1,200.00 per a/f for a purchase price of $59,994.00 and 166.65 a/f of Class A water rights at $1,500.00 per A/F for a total of $249,975.00 for a grand total of $309,969.00 and further authorizing the City Manager to sign and file necessary application(s) with the Texas Commission on Environmental Quality on behalf of the City requesting that said water rights be severed from Certificate of Adjudication No. 23-2761C of the seller and combined with Certificate of Adjudication No. 23-3997 as amended of the City and that the point of diversion, purpose and place of use of said water rights be changed as required by the City. Funding is available in the Water Availability Fund. 42. 2014-R-04 Authorizing City Manager to submit a grant application in the estimated amount of $75,000.00 to the Texas Department of Transportation for Enforcement of Commercial Motor Vehicle Selective Traffic Enforcement Program. The grant period will begin October 01, 2014 and runs thru September 30, 2015. This grant is for overtime salaries. The City of Laredo will need to match 30% of the grant funds. 43. 2014-R-07 Authorizing the City Manager to accept and execute an amendment to the contract for the Women, Infants and Children (WIC) Program in the amount of $37,540.00 from The Texas Department of State Health Services to reimburse the salary of staff in training for the dietician program. The term period is from October 1, 2013 through March 31, 2014. 44. 2014-R-08 Authorizing the City Manager to accept and execute a contract from the Department of State Health Services (DSHS) in the amount of $50,982.00 with an in-kind match of $5,098.00 for a total of $56,080.00 for the Public Health Emergency Preparedness (PHEP) Mass Fatality Preparedness Project to provide training, simulations, technical assistance and conferences to train and educate public health and health care partners on mass fatalities and health response to emergencies and also to purchase equipment for mass fatalities for the term period from January 1, 2014 through June 30, 2014. XII (b) MOTIONS 45. Consideration to award a software maintenance contract to the sole source provider, HTE Sungard, in the amount of $305,269.03. This maintenance contract provides customer support and service for the HTE OSSI computer software system utilized by the Police and Fire Departments. The term of the contract is for twelve (12) months ending on December 31, 2014. Funding is available in the Police and Fire Department annual budgets. 46. Consideration to award a contract to Medapoint in the amount of $51,007.00 to provide web based subscription and technical support to EMS services, collections, medical coding, billing and training services for the term of October 1, 2013 through September 30, 2014. Funding is available in the Health Department Budget for EMS Billing Services. 47. Authorizing the City Manager to enter into a contract in the amount of $449,500.00 with Northeast Noise Abatement Corporation of Warwick, Rhode Island for the residential sound insulation of thirty-five (35) housing units in support of the City of Laredo International Airport Noise Compatibility Program, Phase VII. 48. Authorizing award of 2012 HOME Investment Partnership Program (HOME), Community Housing Development Organization (CHDO) set-aside funds in the amount of $132,147.00 to Habitat for Humanity of Laredo, Inc., to assist in part with the construction of approximately five (5) homes in the Los Obispos subdivision; and further authorizing the City Manager to execute all documents in support of the same. 49. Consideration for approval of award of the CDBG Sidewalks City-Wide Project No. 56 (26 Blocks – District VII) as complete, approval of change order No. 1 a decrease of $9,884.00 for the balance of quantities actually constructed in place, release of retainage and approval of final payment in the amount of $18,160.60 to ALC Construction, Inc., Laredo, Texas. Final construction contract amount is $135,561.95. Funding is available in the CDBG 37 th Action Year/2011 Grant. 50. Consideration to award a contract to Ayala Pools, Inc., dba/Sunset Pools, Laredo, Texas, in the amount of $400,000.00 ($26,000.00 for Design and $374,000.00 for Construction) for the CDBG El Eden Recreational Swimming Pool for design, plans/specifications and construction with a contract time of approximately forty-five (45) days for design and approximately four (4) months for construction; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Funding is available in the Community Development 39 th Action Year/2013 Grant. 51. Consideration for approval of the City of Laredo Fire Department Administration Center as complete, approval of change order No. 1, a decrease of $1,132.79 for the balance of the betterment allowance, release of retainage and approval of final payment in the amount of $64,650.76 to Leyendecker Construction, Inc., Laredo, Texas. Final construction contract amount is $6,998,867.21. Funding is available in the 2009 C.O. Bond. 52. Consideration for approval to ratify award of a professional services contract to Lockwood, Andrews & Newnam, Inc., Dallas, Texas for an amount not to exceed $137,814.00 for design and preparation of plans and specifications for the Laredo International Airport Perimeter Fence Replacement, Gate Replacement and Gate Relocation. Design work is to be approximately three (3) months. Funding is available in the Airport Construction Fund. 53. Consideration for approval of award of construction contract to the lowest bidder ABBA Construction, L.L.C., Laredo, Texas in the amount of $992,050.00 (which includes the base bid and alternates nos. 1 – 5) for the Canizales Boxing Gym Expansion with a construction contract time of two hundred fifty-seven (257) working days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for October 2014. Funding is available in the 2009 C.O. bond. 54. Consideration to award construction contract to the lowest bidder L.D. Kemp Excavating, Inc., Fort Worth, Texas in the amount of $2,967,985.70 (which includes the base bid and alternate no. 1) for the Construction for a New Disposal Cell (Phase 3 Cell 1) at the City of Laredo Municipal Landfill Located at 6912 Hwy. 359 with a construction contract time of one hundred fifty (150) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for August 2014. Funding is available in the 2012A C.O. Issue - Landfill Cells. 55. Consideration to award contract FY14-012 to the low bidders, Laredo Hardware Company, Laredo, Texas and Kully Supply, Inc., Burnsville, Minnesota in the estimated amount of $184,909.39 for the purchase of plumbing supplies for City maintenance and repair projects. This is a two (2) year contract and all items will be purchased on an as needed basis throughout the year and for various City departments. This contract may be extended for an additional year period upon mutual consent of both parties. Funding is available in the Parks and Leisure, Airport, Public Works, Civic Center, Health, Solid Waste, Laredo Transit Management Inc., Laredo Municipal Housing Corporation and Utilities Departmental budgets and is contingent on funding for the second year. 56. Consideration to award annual supply contract FY14-010 for the purchase of general electrical supplies to all City departments in an estimated amount up to $150,000.00 to the following vendors: 1) Consolidated Electrical, Laredo, Texas Primary Vendor 2) 3-G Electrical Supply, Laredo, Texas Secondary Vendor 3) Gateway Electric, Laredo, Texas Secondary Vendor This contract establishes discount percentage pricing for those electrical supplies most commonly utilized by City departments. All items will be purchased on an as needed basis and funding will be secured from the respective user departmental budgets. 57. Consideration to award supply contract FY14-001 for the purchase of general office supplies for all City departments to the following bidders: 1. Executive Office Supply, Laredo, Texas 2. Patria Office Supply, Laredo, Texas This contract establishes discount percentage pricing for those office supplies most commonly utilized by City departments. Approximately $450,000.00 is spent on office supplies and copy paper on an annual basis. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for two (2) additional one (1) year periods each upon mutual agreement of the parties. Funding for the additional extensions are subject to future budget appropriations. All items will be purchased on an as needed basis and funding will be secured from the user departmental budgets. 58. Consideration to award annual contract FY14-023 to low bidder Mayfield Pool Supply, Laredo, Texas in an estimated amount up to $74,938.90 to provide pool chemicals for all City pools. Funding is available in the Parks and Leisure Services Department budget. 59. Consideration to authorize the purchase of four (4) 72” riding mowers, one (1) 60” riding mower, three (3) gator utility vehicles, two (2) compact utility tractors, two (2) lawn tractors, and two (2) rotary tillers from John Deere Government & National Sales, Cary, North Carolina in the total amount $150,256.23 for the Parks and Leisure Services Department. The purchase of this equipment shall be made utilizing the BuyBoard Cooperative Purchasing Program. Funding is available from the 2013 Personal Property Finance Contractual Obligation Bond (PPFCO) proceeds. 60. Consideration to authorize the purchase of protective structural firefighting suits for the Fire Department from Dooley Tackaberry, Deer Park, Texas through the BuyBoard Cooperative Purchasing Program’s contract pricing in the total amount of $221,575.00. Funding is available in the Fire Department's operational budget. 61. Consideration to award contract FY14-030 to the low bidder, Galls, L.L.C., Lexington, Kentucky in the estimated annual amount of $225,000.00 for the purchase of uniforms, boots, and accessories for the Fire Department. These items are included in the collective bargaining agreement between the City and the Firefighters Union. Each firefighter has a $600.00 clothing allowance that may be used to purchase any of the listed items in the agreement. The term of the contract is for two (2) years with the possibility of renewing the contract for two (2) additional one (1) year periods. Funding is currently available in the Fire Department’s operational budget and funding for additional contract terms are subject to future budget appropriations. 62. Consideration to authorize a purchase contract with Motorola Inc., through the Houston-Galveston Area Council of Governments (H-GAC) Cooperative Purchasing Program, in the amount of $69,002.75 for the purchase of twenty-five (25) portable radios for the Police Department. Funding is available in the 2013 PPFCO Bond. 63. Consideration to award contract number FY14-026 to Enterprise Rent-A-Car to provide rental vehicles for the Laredo Police Department. Approximately seven (7) to fifteen (15) vehicles are secured for use by the Auto Theft Task Force Grant working with the Police Department. The term of this contract is for a twenty four (24) month period and is contingent upon continued funding in future fiscal years. Funding is currently available in the Police Department's Auto Theft Task Force contractual services, “Rental of Equipment” line item budget. 64. Consideration to award contract FY14-018 to Caldwell Country Chevrolet, Caldwell, Texas in the amount of $52,445.00 for the purchase of one (1) Suburban for the Airport Department. Funding for this purchase is available in the Airport Department Fund. 65. Consideration to award annual contract FY14-024 to the low bidder Hasslebein Tire Southwest, San Antonio, Texas in an amount up to $230,000.00 for the purchase of police pursuit tires and regular passenger tires for all City vehicles. All tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 66. Consideration to renew the existing annual contracts FY13-021 for the purchase of tractor and heavy equipment tires currently awarded to: Southern Tire Mart, L.L.C., Dallas, Texas in an amount up to $85,000.00; and 1. GCR Tire Centers, Nashville, Tennessee in an amount up to $40,000.00. 2. Contracts will be awarded to a primary and secondary vendor in order to provide the City of Laredo with a supply of tires for a one (1) year period. All tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 67. Consideration to renew the existing annual contract FY13-019 for the purchase of truck tires currently awarded to Southern Tire Mart, L.L.C., Dallas, Texas in an amount up to $250,000.00. All tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 68. Consideration to renew annual contract FY12-019 currently awarded to Southern Tire Mart, Dallas, Texas in an amount up to $161,128.00 for the purchase of recapped tires for the City’s fleet vehicles. All recapped tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 69. Consideration to renew existing contract FY13-007 for the purchase of Ford Original Equipment Manufacturer (OEM) automotive parts for the City’s fleet vehicles to the following vendors: Sames Motor Company, Laredo, Texas in an estimated amount up to $90,000.00; and 1. Gillie Hyde Ford Lincoln, Glasgow, Kentucky in an amount up to $10,000.00. 2. All parts will be secured on an as needed basis. Funding is available in the Fleet Maintenance budget. 70. Consideration to authorize a contract renewal for bid FY13-024 awarded to the low bidder, Industrial Property Brokers, Laredo, Texas in the estimated annual amount of $437,000.00 for the purchase and delivery of approximately 100,000 cubic yards of earthen soils to the City’s Solid Waste facility. The Solid Waste Department will use these soils to cover the landfill cells on a weekly basis in accordance to TCEQ requirements. All materials will be purchased on an as needed basis. Funding is available in the Solid Waste Services Department Fund. 71. Consideration to renew contract FY11-050 currently awarded to Texas Land Reclamation, L.L.C., d/b/a: UTW Tire Collection Services, Laredo Texas in the estimated annual amount of $85,000.00, for the removal and disposal of used passenger vehicle tires delivered to the Solid Waste facility. This is the last renewal opportunity for this contract. Approximately 1,000 tons of used tires are disposed in a twelve (12) month period. Funding is available in the Solid Waste Services budget. 72. Consideration to authorize a purchase contract utilizing the BuyBoard Cooperative Purchasing Program pricing to Reliance Truck & Equipment, San Antonio, Texas for the purchase of two (2) refuse rear loader bodies in the amount $137,680.00. Funding is available from the Solid Waste Department fund. 73. Consideration to authorize a purchase contract with Silsbee Ford, Silsbee, Texas in the amount of $93,573.68 for the purchase of one (1) bucket\ service truck for the Traffic Department utilizing BuyBoard Cooperative Program pricing. Funding is available from 2013 Public Property Finance Contractual Obligation bond proceeds. 74. Consideration to award supply contract FY14-011 to the sole bidder, Century Asphalt, Houston, Texas in an estimated amount up to $100,000.00 for the purchase of tack coat emulsified asphalt oil used for street paving projects. The asphalt oils are purchased on an as needed basis. Funding is available in the Public Works and Utilities Departments construction projects budgets. 75. Consideration to amend contract FY11-015 in an amount up to $600,000.00 for the purchase of water and wastewater treatment chemicals used in the treatment process for the Utilities Department. Contracts are currently awarded to the following vendors: 1. Praxair Distribution, Laredo, Texas 2. DPC Industries, Corpus Christi, Texas 3. General Chemical, Paris, New Jersey 4. Polydyne Inc., Riceboro, Georgia 5. Altivia Corp., Houston, Texas 6. Brenntag Southwest, Elmendrof, Texas Funding is available in the Water and Wastewater Treatment Division’s operating budgets. 76. Consideration to award a contract to Holt Caterpillar, San Antonio, Texas in the amount of $206,250.00 for the purchase of one (1) excavator for use by the Utilities Department utilizing the BuyBoard Cooperative Contract; and it is requested that the purchase authorization granted on November 26, 2013 for the purchase of one (1), Holt 349 EL excavator from Holt Caterpillar, in the total amount of $401,364.00 be recinded. The excavator authorized for purchase on November 26, 2013 was a much larger machine that is needed by the Utilities Department for their construction and repair projects. Funding is available from the Utilities Department fund. 77. Authorization to ratify City Manager's approval for contribution in aide of construction cost in the amount of $75,732.10 for the El Pico Water Treatment Plant street lighting to AEP - Texas Central Company. Funding is available under Project Bond 2010 funds. 78. Authorizing the City Manager to amend the testing and laboratory services contract in the amount of $152,241.54 to Howland Engineering and Surveying Co., Laredo, Texas for the El Pico Water Treatment Plant project. The original contract sum was $619,435.00. With this amendment the total new contract amount is $771,676.54. Funding is available in the 2010 Revenue Bond. 79. Authorizing the City Manager to award a professional engineering services contract in the amount of $116,578.00 to Gilpin Engineering Company, Laredo, Texas for engineering and surveying to develop construction plans, specifications, bid documents, as-built drawings and cost estimates for the 16" - 24" Water Main from Beltway Parkway to Border Drive connecting the Unitec Industrial Park water distribution system to the Flying "J" and Travel Center Industrial Park. Funding is available in the 2012 Water Revenue Bond Line Rehabilitation. 80. Consideration for acceptance, release of retainage, approval of warranty letter, approval of change order No. 1, a credit in the amount of $5,310.00 for an adjusted total contract amount of $136,190.00, and a final payment in the amount of $6,809.50 to Proshot Concrete, Inc., Florence, Alabama for the Flores Ave. Storm Sewer Rehabilitation Project. Funding is available in the 2013 Sewer Rehabilitation Revenue Bond. 81. Consideration for approval of change order No. 2 in the amount of $115,099.37 to Pedal Valves, Inc., for the installation of approximately 65,000 Automatic Water Meter Reading Devices (AMI/AMR System). This change order allows for additional work and services to install meters. Funding is from existing and contingent on future bond sales and appropriations as indicated in the original contract approved on March 18, 2013. 82. Authorizing the City Manager to award a professional engineering services contract in the amount of $203,000.00 to Gilpin Engineering Company, Laredo, Texas for engineering and surveying to develop construction documents, specifications, bid documents, as-built drawings and cost estimates for the 24" Wastewater Line from Loop 20 to Heritage Park Subdivision. Funding is available in the 2013 Sewer Revenue Bond. 83. Authorizing City Manager to award and execute the construction contract to the lowest bidder Vision Construction Co., Laredo, Texas in the amount of $4,505,352.43 for the construction of Jefferson WTP Administration and Learning Center Project. Construction time is two hundred fifty (250) working days for final completion. Funding is available in the Utilities Construction Projects/Jefferson WTP-Admin Bldg. Bonds. 84. Authorizing the City Manager to approve Amendment No. 2, to the contract with Metaform Studio Architects of Laredo, Texas in the amount of $136,044.00 for a total amount of $281,644.00 to perform additional services for the design of a Water Education and Learning Center in the Administration Building of Jefferson Water Treatment Plant. Funding is available in the Jefferson WTP Admin Building Account. 85. Authorizing the City Manager to approve Amendment No. 5 to the Engineering Services contract with Dannenbaum Engineering Company, Laredo, Texas in the amount of $1,028,586.76 for a new total amount of $9,378,162.99 to provide additional special services for Construction Engineering, Operations and Maintenance (O & M) Manual and Project Start-Up Services for the new 20 MGD El Pico Water Treatment Plant in northwest Laredo. Funding is available in the 2008 & 2009 Utility Bond. 86. Consideration to authorize a construction agreement with AEP, Laredo, Texas in the estimated amount of $64,788.37 to replace a total of one hundred twenty-four (124) high pressure sodium vapor (HPSV) street lights with (Light Emitting Diode) LED street lights which are much more energy efficient, within District III and District IV, as part of an LED street light pilot project recently approved by City Council. Funding is available in the 2006 C.O., 2009 C.O., and 2010 C.O. bond.
Authorizing City Manager to award and execute the construction contract to the lowest bidder Vision Construction Co., Laredo, Texas in the amount of $4,505,352.43 for the construction of Jefferson WTP Administration and Learning Center Project. Construction time is two hundred fifty (250) working days for final completion. Funding is available in the Utilities Construction Projects/Jefferson WTP-Admin Bldg. Bonds.
XV. RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIT BOARD XVI. ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL AND ADJOURN