COMMUNICATIONS AND RECOGNITIONS Communiqués A. Presentation by Veronica Castillon, President of the Washington's Birthday Celebration Association (WBCA), of the 118th Celebration Commemorative Poster to the Mayor and City Council. B. Invitation by Laredo Main Street for the 17th Annual UETA Jamboozie Street Festival to be held on Saturday, January 31, 2015. Recognitions A. Recognizing Miguel Lopez of Las 40 Principales/Grupo Radio Rama for receiving the Premio Nacional de Locutor from the Asociación Nacional de Locutores de Mexico. B. Recognizing Laredo Black Belt Instructors, Ernie Salinas and Jose Luis Neira on achieving the prestigious distinction on being named members of the Japanese Karate Federation. They are now officially registered in Okinawa, Japan and their Black Belts are recognized worldwide. They were recently honored at a ceremony in Houston, Texas with the presentation of their certificates from the Japan Karate Federation. The two Laredo martial artists are under the Instruction of Ramon Veras Chief Instructor of the Ei Shin Kai Goju Ryu Federation in Sugarland, Texas. The Instructors will continue to share their knowledge and commitment in martial arts to the youth of our community.
Citizens are required to fill out a witness card and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES Appointing the City of Laredo's Mayor Pro-Tempore as an additional Member to the Board of Directors of the Laredo/Nuevo Laredo Binational Commission. A. Appointing the City of Laredo's Mayor Pro-Tempore as an additional Member to the Board of Directors of the Laredo/Nuevo Laredo Binational Commission. B.Appointment by Council Member Juan Narvaez of Manuel Flores to the City Charter Review Ad Hoc Committee. C. Appointment by Council Member Juan Narvaez of Esther K. Firova to the Laredo Commission for Women. D. Appointment by Council Member Juan Narvaez of Alfonso "Poncho" Mendiola to the Regional Mobility Authority Board of Directors. E. Appointment by Council Member Charlie San Miguel to the City Charter Review Ad Hoc Committee. F. Appointment by Council Member Alejandro "Alex" Perez to the Technical Review Board Ad Hoc Committee. G. Appointment by Council Member Alejandro "Alex" Perez to the Planning & Zoning Commission. H. Appointment by Council Member Alejandro "Alex" Perez to the Charter Review Commission. I. Appointment by Council Member Roque Vela, Jr., of Jacinto Juarez to the Municipal Civil Service Committee. J. Appointments by Mayor Pete Saenz to various city committees including: 1. Airport Advisory Board 2. Board of Adjustment 3. Building Standards Board 4. Citizens Environmental Advisory Committee 5. Municipal Civil Service Commission 6. Convention & Visitors Bureau Advisory Committee 7. Drug and Alcohol Commission 8. Economic Development Advisory Committee 9. Ethics Commission 10. Historic District/Landmark Board 11. Library Advisory Committee 12. Para Transit Advisory Committee 13. Parks & Recreation Board 14. Planning & Zoning Commission 15. Technical Review Board Ad Hoc Committee 16. Third Party Funding Advisory Committee 17. Transportation & Traffic Safety Advisory Committee 18. Laredo Commission for Women 19. City-County Government Issues Committee 20. Community Action Agency Advisory Board 21. South Texas Development Council 22. Veterans Affairs Committee 23. Laredo Housing Finance Corporation 24. Laredo Housing Authority 25. Metropolitan Planning Organization 26. Public Health Issues Blue Ribbon Committee 27. People with Disabilities Blue Ribbon Committee
Approval and acceptance of an in-kind donation from the Laredo Next Generation Rotary Club in the amount of $6,000.00 to build El Metro bus stop benches and/or bus shelters. Benches and shelters will meet El Metro/ADA specifications and will bear the El Metro standard logo alongside with a caption, "Shelter donated by Laredo Next Generation Rotary Club." (Approved by Operations Committee)
78. 2015-RT-01 Authorizing the City Manager to accept and execute the United States Department of Transportation (DOT), Federal Transit Administration (FTA) Grant No. TX-90-Y124-00, Section 5307 in the amount of $3,304,105.00 to be used for Operating Assistance in the El Metro Operations Fund. (Approved by Finance and Operations Committees) 79. Consideration to renew annual supply contract number FY12-096 to the best value bidder, Arguindegui Oil Company Inc., Laredo, Texas, in the estimated amount of $1,796,382.00 for the purchase of unleaded and diesel fuel for the Transit system’s fleet. During the contract period, the unit prices will be determined by adding the bid price to the daily published Oil Price Information Service (OPIS) index made up of the composite posted prices in the Laredo area. The weekly price shall be the OPIS low rack average price for the Laredo area, plus the fixed price differential bid by the successful bidder. This will be the second of three - one (1) year extension options to renew this contract. Funding is available in the Transit Management Maintenance Fund. (Approved by Finance and Operations Committees)
1. Public hearing and introductory ordinance amending the City of Laredo Recreation Fund FY 2015 Annual Budget by increasing revenues and expenditures in the amount of $385,000.00 to be used for the operating contract with Foresight Golf, L.L.C., for the operation of The Max Golf Course which will be funded by General Fund. (This item will be introduced only if the motion, item No. 25 for the contract with Foresight is approved) 25. Authorizing the City Manager to accept a finalized contract with Foresight Golf, L.L.C., removing all temporary aspects to the agreement; a $7,500.00 monthly management fee (an increase of $1,000.00/mo.); with a 50/50 share of savings under the $850,000.00 expense commitment of the City, and with Foresight bearing all losses exceeding that threshold; and, authorizing the City Manager to ratify the October through January 2014-2015 fiscal year net losses in the amount of $293,608.09. Funding is available in the Recreation Fund and in General Fund.
Public hearing and introductory ordinance amending the City of Laredo Bridge System Refrigerated Facilities FY 2014-2015 Annual Budget by appropriating $63,750.00 from the Bridge System Refrigerated Facilities opening balance. Funds are to be used for capital improvements and repairs to the refrigeration system, plumbing system, lighting, electrical and security surveillance system of the refrigerated facilities. (Approved by Finance and Operations Committees)
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 6.16 acres, as further described by metes and bounds in attached Exhibit “A”, located west of Cuatro Vientos Road and south of Wormser Road, from R-1A (Single Family Reduced Area District) to B-3 (Community Business District); providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the zone change. District I
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 1A, 2A and 3A, Block 2, Las Blancas Subdivision Unit 2, located at 110, 114 and 118 Camino Nuevo Road, from B-4 (Highway Commercial District) to M-1 (Light Manufacturing District); providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District II
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning 25 acres as further described by metes and bounds in attached Exhibit “A”, located on State Highway 359 south of South Aviators and Wilcox Roads, from R-1 (Single-Family Residential District) and B-4 (Highway Commercial District) to M-1 (Light Manufacturing District); providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District II
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning all of Block 1029, the 15,433.46 sq. ft. out of Thurman Street between Mendiola Ave. and Tapeyste St., the 15,433.46 sq. ft. out of Mendiola Ave. between Morton and Bayard St., the 15,433.46 sq. ft. out of Mendiola Ave. between Thurman and Morton St., and the 15,433.46 sq. ft. out of Mendiola Ave. between Palo Blanco and Thurman St., Eastern Division, located at 1701 Palo Blanco Street, from R-2 (Multi-Family Residential District) to B-3 (Community Business District); providing publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District III
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning all of Blocks 1030, 1032, 1033, 1034, 1043, and Lots 2 thru 7, Block 1044, Eastern Division, located at 1701 Tinaja Street, 1601 Palo Blanco Street, 1601 Thurman Street, 1601 Norton Street, 1501 Norton Street, and 1501 Thurman Street, from R-2 (Multi-Family Residential District) to B-3 (Community Business District); providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District III
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant selling alcohol on .5657 acres of commercial area of Chaparral Village Subdivision Unit II, located at 601 E. Calton Road; providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District V
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lot 3B, Block 1, San Isidro – Loop 20 Commercial Plat, located at 2517 Bob Bullock Loop, Suite 104; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District VI
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning .3506 acres as further described by Metes and Bounds in Exhibit A, located at 3507 Pine Street, from R-1 (Single Family Residential District) to R-2 (Multi Family Residential District); providing for publication and effective date. Staff does not support the application and Planning and Zoning Commission recommends denial of the zone change.
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning the southwest one-fourth of Block 1695 (i.e., Lots 7 & 8, Block 1695), Eastern Division, located at 2107 N. Arkansas Avenue, from R-3 (Mixed Residential District) to B-1 (Limited Commercial District); providing for publication and effective date. Staff does not support the application and Planning and Zoning Commission recommends denial of the zone change.
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for auto sales on Lot 4, Block 848, Eastern Division, located at 1519 San Pedro Street; providing for publication and effective date. Staff is not in support of the application and the Planning and Zoning Commission recommends denial of the Conditional Use Permit. District IV
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 6 & 7, Block 1, Encino Plaza Unit 2A, located at 7502 and 7510 McPherson Road, from B-3 (Community Business District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff does not support the application and Planning and Zoning Commission recommends approval of the zone change. District V
14. Authorizing the City Manager to execute a lease with Mi Segunda Casa Adult Day Care, L.L.C., for approximately 5,500 square feet of building space located at 1605 E. Hillside at the Laredo International Airport, Block 24, Lot No.1. The initial monthly rent shall be $3,850.00 and will be adjusted annually according to changes in the Consumer Price Index (CPI). The term shall commence on February 2, 2015 and shall terminate on February 1, 2018, plus two (2) one-year renewal options until February 2, 2019 and February 2, 2020 providing for an effective date. (Approved by Finance and Operations Committees) 15. Finding that this proposed action serves the public interest and authorizing the City Manager to enter into a 30-year Lease and Fixed Base Operator (FBO) Agreement with Altair Aviation, L.L.C., and approving a temporary three (3) year partial waiver of the Airport’s Minimum Standards approved by Ordinance No. 2006-O-202, Section E, Sub-Section B specifically the space requirements. During the three (3) period LESSEE shall have developed plans and specification to construct an approximately 21,120 square foot hangar, demolished the existing Hangar No. 162, and completed the construction, all within the three (3) year period. Failure by LESSEE to adhere to this schedule may cause for LESSEE to be in breach of the Lease Agreement and LESSEE shall not be entitled to continue to operate under the three (3) year partial waiver of the Minimum Standards. The appraised Fair Market Annual Rent (FMR) shall be $30,600.00 and shall be adjusted annually by changes in the Consumer Price Index and at each ten (10) year anniversary by appraisal of the leased premises excluding improvements. Providing for effective date. (Approved by Finance and Operations Committees)
2015-O-001 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit and Drilling Permit for Oil and/or Gas Extraction and Production on a 3.25 acre pad site out of 3,500.07 acres of a 6,132.06 acre tract known as the Hachar Lease, located East of F.M. 1472; providing for publication and effective date. 2015-O-002 Authorizing the City Manager to enter into a lease with Gambit Bingo Partnership, Ltd., for the lease of .13 acres (5,854.87 sq.ft) located adjacent to Calton Road and as depicted in Exhibit A as part of the City’s right of way negotiations to acquire the same in support of the construction of the Calton Road Overpass. The term of the lease is for one (1) year at a monthly rate of $83.00 and is subject to termination with a 10 day written notification to tenant at the time a Notice to Proceed is issued for the construction and relocation of utilities for the Overpass Project. It is proposed that the lease and acquisition of right of way be executed simultaneously and that this ordinance become effective upon passage thereof.
19. 2015-R-01 Ratifying the dedication of an 18 square foot utility easement to AEP Texas Central Company, a Texas Corporation, for the purpose of providing electrical services to the Canizales Boxing Gym improvements. Said easement lies wholly within a portion of Lot seven (7) Block eight hundred ninety (890) in the Eastern Division of the City of Laredo, Webb County, Texas. (Approved by Operations Committee) 20. 2015-R-07 Ratifying the conveyance to American Electric Power (AEP), of a 12' Easement and Right of Way, lying wholly within a portion of the Laredo International Airport, being a 1,259.09 acre tract conveyed to the City of Laredo, granted on deed recorded in Volume 478, Page 479, Deed Records of Webb County, Texas. This easement was conveyed for the purpose of providing electrical services to Airport Gate No. 34. Said Easement is further described by GPS way points in the attached exhibit. (Approved by Operations Committee) 21. 2015-R-09 Authorizing the City Manager to enter into and execute seventy two (72) cooperative working agreements/mutual assistance agreements/memorandums of understanding between the City of Laredo Police Department and various federal, state and local agencies, including but not limited to: Drug Enforcement Administration (DEA), Federal Bureau of Investigations (FBI), SCAN, et al., a comprehensive list is attached hereto as “Exhibit A”. The Police Department’s participation is part of the community service provided to our citizens, with no cost to the City of Laredo. (Approved by Operations Committee) 22. 2015-R-06 Accepting the conveyance of the following 15 foot Utility and Utility Access Easements, for the right to construct, reconstruct, repair and perpetually maintain water line improvements for the construction of a 12" and 8" diameter water line from: Dorel Springfield Holdings, L.L.C., By: Jonathan Marcus - Managing Member (La Contessa Apartments) - Utility easements as follows: Tract 1 - Being an access and utility easement containing 1.21 acres more or less, being out of 13.41 acre tract, a copy of which conveyance is attached as Exhibit A: Tract 2 - Being an access and utility easement containing 0.09 acres more or less, being out of 13.41 acre tract, a copy of which conveyance is attached as Exhibit A: And directing that the said Easements be filed of record in official property records of Webb County, Texas. (Approved by Operations Committee) 23. 2015-R-10 Authorizing the City Manager to enter into a non-financial agreement between the Laredo Community College - Adult Education & Literacy and the City of Laredo - Public Library and its branches to provide ESL (English as a Second Language), El Civics and GED instruction to improve overall literacy levels in surrounding communities. (Approved by Operations Committee)
24. Consideration to adopt the 2015 Federal Legislative Agenda for the 115th Congressional Session. 25. Authorizing the City Manager to accept a finalized contract with Foresight Golf, L.L.C., removing all temporary aspects to the agreement; a $7,500.00 monthly management fee (an increase of $1,000.00/mo.); with a 50/50 share of savings under the $850,000.00 expense commitment of the City, and with Foresight bearing all losses exceeding that threshold; and, authorizing the City Manager to ratify the October through January 2014-2015 fiscal year net losses in the amount of $293,608.09. Funding is available in the Recreation Fund and in General Fund. 26. Adopting a schedule of hearings and proceedings for voluntary and unilateral annexations for calendar year 2015, in accordance with Section 43.052 of the Texas Local Government Code. 27. Consideration for approval of award of construction contract to the lowest bidder Vision Construction Company, Laredo, Texas, in the amount of $79,219.20 for the World Trade International Bridge Maintenance and Upgrade – Hazmat System with a construction contract time of ninety (90) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for June 2015. Funding is available in the Bridge 2008 Bond. 28. Authorizing the City Manager to waive parking permit fees for parking meters, no parking anytime, and loading zone areas for the 17th annual UETA Jamboozie Festival on Saturday, January 31, 2015. A total of 220 parking meters and 36 loading zones will be utilized at $7.50 each. The total estimated revenue the City of Laredo is requested to waive is $1,920.00. (Approved by Operations Committee) 29. Authorizing the City Manager to waive the parking fees at the El Metro Transit Center Parking Facility on Saturday, January 31, 2015, from 5:00 p.m. to 12:00 a.m. for persons attending the 17th Annual UETA Jamboozie Festival. 30. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of November 2014, represent an increase of $12,006.62. These adjustments are determined by the Webb County Appraisal District and by court orders. 31. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of December 2014, represent a decrease of $252,617.26. These adjustments are determined by the Webb County Appraisal District and by court orders.
Consent Items 32 - 72 XII (a) RESOLUTIONS 32. 2015-R-02 Authorizing City Manager to submit a grant application in the amount of $298,242.00 to the Texas Homeland Security State Administrative Agency for the purpose of funding the 2015 Local Border Security Program (LBSP). Funding will be used to pay for overtime to increase patrol security along the Texas-Mexico border. 33. 2015-R-03 Authorizing City Manager to accept a grant in the amount of $23,400.00 from the Texas Department of Transportation to fund the STEP Impaired Driving Mobilization program. The City of Laredo will match $7,371.00 for a total grant amount of $30,771.00. This grant is to pay overtime for officers in order to increase enforcement to arrest individuals driving under the influence of a controlled substance. 34. 2015-R-05 Authorizing City Manager to submit a grant application for the estimated amount of $130,000.00 to Texas Department of Transportation for Enforcement of Comprehensive Selective Traffic Enforcement Program. The grant period will begin October 1, 2015 and runs through September 30, 2016. This grant is for overtime salaries. The City of Laredo will match at least 30% of the grant funds. 35. 2015-R-08 Authorizing City Manager to submit a grant application in the estimated amount of $75,000.00 to the Texas Department of Transportation for enforcement of Commercial Motor Vehicle Selective Traffic Enforcement Program. The grant period will begin October 1, 2015 and runs through September 30, 2016. This grant is for overtime salaries. The City of Laredo will need to match 30% of the grant funds. 36. 2015-R-04 Authorizing our Delinquent Tax Attorney to arrange for the auction by the Webb County Sheriff, pursuant to Section 34.05 (b) and (c) of the Tax Code, of the following properties subject to the minimum bids specified herein: Property 1 3720 1/2 Pinder Ave. $12,000 Property 2 2602 Market $35,000 Property 3 104 W. Eistetter St. $14,000 Property 4 220 E. Montgomery St. $21,555 Property 5 2807 Lexington Ave. $23,475 Property 6 415 E. Olive $32,160 Property 8 2906 Vicente $16,830 Property 9 2019 Springfield Ave. $40,000 And authorizing the Delinquent Tax Attorney to sell the following City of Laredo Trustee property, which has been identified as unbuildable creek property, to the City of Laredo pursuant to Section 34.05 (e) and (h) of the Tax Code and in the amount of the appraised value as determined by the Webb County Appraisal District, specified herein: Property 7 1905 San Leonardo $870 All above properties are more specifically described in attached Exhibit A. 37. 2015-R-11 Authorizing the City Manager to accept the contract amendment from the Texas Department of State Health Services (TDSHS) in the amount of $342,323.00 for a total of $5,557,724.00 for the Women, Infants and Children (WIC) Program of the City of Laredo Health Department (CLHD) to continue to provide nutrition education and food supplemental services to high risk women and children for the term period from October 1, 2014 through September 30, 2015. 38. 2015-R-12 Authorizing the City Manager to accept the contract amendment with the Women’s Health and Family Planning Association of Texas (WHFPT) in the amount of $25,000.00 for the City of Laredo Health Department Title X Family Planning program to upgrade our technology for full implementation of the electronic health record for the term period through March 31, 2015. This action will allow us to comply with federal rules for patient care and Medicaid reimbursement. XII (b) MOTIONS 39. Authorizing the City Manager to enter into multiple contracts and award 2014 Emergency Solutions Grant (ESG) Program Funds made available by the U.S. Department of Housing and Urban Development in the total amounts of: 1. $242,833.00 to Bethany House of Laredo, Inc., for operation of the Bethany House Shelter Complex, to provide Essential Services at the shelter; Outreach Services to those living on the street, to provide Homelessness Prevention Assistance, Rapid Re-Housing Assistance, and operate a Homeless Management Information System (HMIS); and 2. $27,900.00 to Casa De Misericordia (CASA) for operation of their shelter. 40. Consideration to amend contract FY15-010 to reject the purchase of two (2) trucks from Silsbee Motors and two (2) trucks from Caldwell Country Ford and award the purchase of four (4) trucks to Sames Motor Inc., Laredo, Texas in the total amount of $102,220.00 for the Police Department. Contract FY15-010 was awarded on December 1, 2014; however, upon further review these four trucks quoted did not meet specifications. Based on the Police Department's review of the bids, staff is recommending that a contract be awarded to the next lowest bidder, Sames Motor, Laredo, Texas. Funding is available from the 2014 Public Property Finance Contractual Obligation Bond proceeds. 41. Consideration to authorize the purchase of one hundred and twenty (120) vests for the Police Department in the estimated amount of $102,300.00 from G.T. Distributors, Inc., Austin, Texas through the Buyboard Cooperative Purchasing Program’s contract pricing. Funding is available in the Police Department Trust Fund. 42. Award of a professional service contract to Sherfey Engineering in the amount of $282,480.00 to provide consulting services for Chacon Creek Hike/Bike Trail, Phase-3 (TXDOT project No.CSJ:0922-33-149 & 0922-33-150) from Eastwoods Park to HWY 59. The job includes, survey, design, construction and environmental work for approximate 6300LF of ADA compliance concrete/asphalt 2' TXDOT Type D trail system, handicap ramps, and culvert crossing. TXDOT had approved the contract on October 17, 2014. Funding is available in the Parks Capital Grant. 43. Authorizing the City Manager to accept a grant from the South Texas Development Council (STDC) in the amount of $45,000.00 with no matching funds. Funds will be used for a litter reduction campaign through the purchase, promotion, and distribution of reusable shopping bags. 44. Authorizing the City Manager to purchase replacement voice recorders at four (4) Public Safety Answering Points (PSAP's), also known as 9-1-1 Call Centers, in the four county region of Jim Hogg, Starr, Webb, and Zapata through the Houston Galveston Area Council of Governments (HGAC) Contract No. EC07-14 in the total amount of $85,299.00 from DSS Corporation. The existing voice recorders will be replaced at Laredo PD, Roma PD, Starr County SO, and Zapata County SO. Funding is available in the 9-1-1 Regional Fund and the Police Trust Fund. 45. Authorizing the City Manager to enter into and execute a contract between Pictometry International Corporation and the City of Laredo in the amount of $159,507.00 to provide digital aerial imagery around the City of Laredo and within Webb County. The contract includes three (3) flights (one every two years). Future flights are subject to funding availability. The aerial images will be used by Regional 9-1-1 database and mapping personnel and 9-1-1 Public Safety Answering Points (PSAP’s) or call centers to update the existing level of service. Funding is available in the FY2014-15 Regional 9-1-1 Fund. (AS AMENDED) 46. Consideration for approval of the Laredo International Airport Baggage System Improvements as complete, release of retainage and approval of final payment in the amount of $38,435.90 to ABBA Construction, L.L.C., Laredo, Texas. Final construction contract amount is $384,359.00. Funding is available in the Airport Construction Fund – FAA Grant No. 75. 47. Consideration to authorize the purchase of rescue extraction equipment from the sole source provider, Advanced Rescue Systems, Caddo Mills, Texas in the total amount of $119,000.00 for the Fire Department. The upgrade of this equipment will enable first responders to make victim extraction quicker and safer. Funding is available in the Fire Department Budget. 48. Consideration to authorize the purchase of fifty (50) fire safety gear sets for the Fire Department from Dooley Tackaberry, Deer Park, Texas, through the Buy Board Cooperative Purchasing Program’s contract pricing in the total amount of $115,550.00. The safety gear set consists of one (1) bunker coat and one (1) bunker pant. Funding is available in the Fire Department Fund. 49. Consideration to authorize the purchase of eight (8) trucks from Silsbee Ford, Silsbee, Texas in the amount of $293,046.88. The purchase of these trucks for the Fire Department shall be made utilizing the BuyBoard Cooperative Purchasing Program. Funding is available from 2014 Public Property Finance Contractual Obligation Bond proceeds. 50. Consideration to renew annual supply contract FY14-010 for the purchase of general electrical supplies for all City departments in an estimated amount up to $150,000.00 to the following vendors: 1. Consolidated Electrical, Laredo, Texas (Primary Vendor) 2. 3-G Electrical Supply, Laredo, Texas (Secondary Vendor) 3. Gateway Electric, Laredo, Texas (Secondary Vendor) This contract establishes discount percentage pricing for those electrical supplies most commonly utilized by City departments. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All items will be purchased on an as needed basis and funding will be secured from the respective user departmental budgets. 51. Consideration to renew service contract FY12-100 awarded to Quest Diagnostics, San Antonio, Texas, in an annual amount of $330,000.00 for providing clinical laboratory testing services for the Health Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period and services will be secured on an as needed basis. Funding is available in the Health Department Fund. 52. Consideration to authorize a purchase contract with Marathon Fitness, of Sugarland, Texas, for a total amount of $58,086.85 for the purchase, delivery, and installation of new exercise equipment for the Northeast Hillside Recreation Center and replacement of broken equipment at Farias and Cigarroa Recreation Centers utilizing TXMAS contract pricing. Funding is available through Parks & Leisure Service Department Budget. 53. Consideration to purchase additional vehicles as per contract FY15-010 awarded to Sames Motor Inc., Laredo, Texas in the total amount of $138,705.00 for the purchase of three (3) trucks and three (3) sedans for the Police Department. As per contract specifications, the City of Laredo reserves the right to purchase additional vehicles at the bid pricing within a one hundred twenty (120) day period with the consent of the vendor. Funding is available from the 2013 and 2014 Public Property Finance Contractual Obligation Bond proceeds. 54. Consideration to renew the existing annual contracts FY13-060 for the purchase of Original Equipment Manufacturer (OEM) automotive parts for the City’s medium and heavy duty trucks currently awarded to: 1. Rush Truck Center, New Braunfels, Texas, in an amount up to $162,500.00; and 2. Russel & Smith Ford, Houston, Texas, in an amount up to $10,000.00. All parts will be secured on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 55. Consideration to renew contract FY14-038 to Industrial Disposal Supply, San Antonio, Texas, in an amount up to $75,000.00 for the purchase of Original Equipment Manufacturer (OEM) parts/service for the City’s street sweepers. All parts and services will be secured on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 56. Consideration to renew the existing annual supply contract FY14-024 with Hesselbein Tire Southwest, San Antonio, Texas in an amount up to $230,000.00, for the purchase of police pursuit tires and regular passenger tires for all city vehicles. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All services will be secured on an as needed basis. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 57. Consideration to renew the existing supply contract FY13-007 for the purchase of Ford Original Equipment Manufacturer (OEM) automotive parts for the City’s Fleet vehicles to the following vendors: 1. Gillie Hyde Ford Lincoln, Glasgow, Kentucky, in an amount up to $10,000.00; and 2. Sames Motor Company, Laredo, Texas in an amount up to $90,000.00. All parts will be secured on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 58. Consideration to award contract FY15-015 for the purchase of recapped tires for the city’s fleet vehicles to the low bidder meeting specifications GCR Tire, Laredo, Texas, in an amount up to $172,000.00. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All recapped tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance Budget. 59. Consideration to authorize a purchase contract utilizing the BuyBoard Cooperative Purchasing Program pricing to the low bidder, Holt Caterpillar, San Antonio, Texas for the purchase of one (1) backhoe loader in the amount $69,900.00 for the Utilities Department. Funding is available from 2013 Water Revenue Bond and Operations. 60. Consideration to award contracts for the purchase of eight (8) refuse trucks and three (3) dump trucks for the Solid Waste Services Division, Airport Department and the Utilities Department utilizing the BuyBoard and H-GAC Cooperative Contract Pricing to the following vendors: 1. Rush Truck Center, Laredo, Texas in the total amount of $865,650.00 for the purchase of six (6), cab and chassis trucks (garbage trucks) (BuyBoard contract 430-13); 2. McNeilus Truck and Manufacturing, Hutchins, Texas in the total amount of $347,625.00 for the purchase of three (3) automated side loader refuse bodies (BuyBoard contract 425-13); 3. Equipment Southwest, Irving, Texas in the total amount of $359,541.00 for the purchase of three (3) automated side loader refuse bodies (BuyBoard contract 425-13); 4. Santex Truck Centers, San Antonio, Texas in the total amount $531,562.00 for the purchase of three (3), 14 CYD dump trucks (H-GAC HT06-14) and two (2), cab and chassis trucks (H-GAC contract HT06-14); 5. Reliance Truck & Equipment, San Antonio, Texas in the total amount of $140,440.00 for the purchase of two (2) automated rear loader refuse bodies (BuyBoard contract 425-13). Funding is available in the Solid Waste, Airport, and Utilities Department Budgets. 61. Consideration to authorize a purchase contract utilizing the BuyBoard Cooperative Purchasing Program pricing to the low bidder Holt Caterpillar, San Antonio, Texas for the purchase of one (1) compact excavator in the amount $64,389.77 for the Utilities Department. Funding is available in the Sewer Operations Fund. 62. Consideration to award a contract to Bobcat Company, West Fargo, North Dakota in the total amount of $86,318.40 for the purchase of two (2) mini excavators for use by the Utilities Department utilizing the BuyBoard Cooperative Contract. This equipment will be used for water line projects. Funding is available from the Water Department Operations Fund. 63. Consideration to award supply contract number FY15-007 to the following low bidders: 1. Sections I, II, and V to Ferguson Waterworks, Newport News, Virginia in an amount up to $207,158.00; 2. Section III to HD Supply Waterworks, San Antonio, Texas in an amount up to $49,869.18; 3. Sections IV, VI, and VII, to Aguaworks Pipe & Supply, Brownsville, Texas in an amount up to $48,879.22. for the purchase of rubber couplings, PVC pipe, and related materials for the Utilities Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. These materials shall be purchased on an as needed basis by the Utilities Department- Water Operations for construction and repair projects. Funding is available in the Utilities Department Fund. 64. Consideration to award contract FY15-009 to the low bidder, Gutierrez Machine Shop, Laredo, Texas, in the amount of $341,000.00, for the removal of an existing 1.0 meter belt filter press and the furnishing and installation of a new 2.0 meter belt filter press of North Laredo Wastewater Treatment Plant for the Utilities Department. Funding is available in the 2009 Series C Sewer C.O. Bond. 65. Consideration to award a contract to Presidio Networked Solutions, in the amount of $210,774.79 for the purchase of equipment and the installation of Windows 2012 Active Directory and SAN upgrade through the State of Texas, Department of Information Resources (DIR) Cooperative Purchasing Program. The City is a member of the State of Texas - Texas Procurement and Support Services (TPASS) Cooperative Purchasing Program which allows the City of Laredo to take advantage of approved State contracts. Funding is available in the Utilities Department Budget. 66. Authorizing the City Manager to approve Amendment No. 1, an increase in the amount of $36,350.00 to the design engineering phase services contract with LNV Engineering - Corpus Christi, Texas, for the Lyon Booster Pump Station Retaining Wall and Tank Demolition contract. This amendment includes the preparation of vibration monitoring specification, submittal review and field monitoring during construction to ensure the existing south ground storage tank is not damaged during demolition of the north tank. Total contract amount including this amendment is $85,350.00. Funding is available in the 2013 Water Revenue Bond. 67. Consideration for acceptance of project, approval of warranty letter and release of retainage in the amount of $39,600.00 to SER Construction Partners, L.L.C., Houston, Texas, for the construction of El Pico Water Treatment Plant 60-in Finish Water Pipe Thrust Block Project. Funding is available in the 2010 and 2012 Water Revenue Bonds. 68. Consideration for approval of change order No. 5, a net increase of $1,278,655.57 to Pedal Valves, Inc., increasing the contract to $16,331,631.42. The original contract was for the installation of 65,000 meters. This change order will increase that amount to approximately 75,912 Automatic Water Meter Reading Devices (AMI/AMR System). This change order also allows for additional work and services to install the meters. Approximately 56,932 meters have been installed to date. Funding is available in the 2009 Series C Utility Bond. 69. Authorizing the City Manager to award a professional engineering services contract in the amount of $58,785.00 to Premier Civil Engineering, L.L.C., Laredo, Texas for engineering and surveying services to develop construction plans, specifications, bid documents, as-built drawings and cost estimates for Convent Avenue and Iturbide Street Sanitary Sewer Improvements Project. Premier Civil Engineering, L.L.C., is being recommended due to the fact that AEP Electrical Co. has awarded Premier a contract to design the repair and replacement of their "Electrical Duct Bank" which is adjacent to our existing sewer line. Funding is available in the 2013 Sewer Revenue Bond. 70. Consideration for approval of change order No. 1, in the amount of $3,763.32, plus an additional ten (10) calendar days of extension of time, to AC-DC, Inc., of Laredo, Texas for the Jefferson Street Water Treatment Plant Erosion Protection Project . This change order is required because there are additional areas that were not included in the original contract that need to be protected. The new contract sum is $68,983.57 and the new completion period is one hundred thirty (130) calendar days. Funding is available in the 2013 Water Revenue Bond. 71. Consideration for acceptance of the project, approval of change order No. 2, for a net decrease in the amount of $82,308.00, final payment in the amount of $989,819.50 and release of retainage in the amount of $70,365.95 for a total amount of $1,060,185.45 for the construction contract with Insituform Technologies, L.L.C., Chesterfield, Missouri for Shiloh Drive Sanitary Sewer Rehabilitation (McPherson Rd to IH-35). This change order is to balance and consolidate the quantities for various items and to add five (5) days due to bad weather. Contract Time is one hundred eighty five (185) calendar days. The new contract amount is $1,693,479.00. Funding is available in 2013 Sewer Revenue Bond. 72. Authorizing the City Manager to approve Amendment No. 2 to the professional engineering services contract in the amount of $7,500.00 to LNV, INC., Laredo for revising designs and re-submittal for FAA clearance determination due to relocation of the storage tank per site conditions. With this amendment the total new contract amount is $379,027.00. Funding is available in the 2013 Water Revenue Bond.
A. Request by Council Member Alejandro "Alex" Perez 1. Discussion with possible action to install speed cushions on Willow St., between Meadow Ave. and Hendricks Ave., and on Green St., between Loring Ave. and Stone Ave., under the Special Provision of the Speed Hump Installation Policy adopted by City Ordinance using District III Discretionary Funds. The estimated cost for each set of speed cushions is $5,000.00 for a total cost of $15,000.00 for all three (3) proposed sets of speed cushions. (Approved by Finance and Operations Committees) B. Request by Council Member Juan Narvaez 1. Presentation on the Turkey Drive and Christmas "Toy Drive" give away.
STAFF REPORTS 74. Discussion with possible action regarding amended Fiscal Year 2015 Audit Plan with newly assigned priority audits approved by City Council. 75. Discussion with possible action regarding City Manager recruitment.
XV. EXECUTIVE SESSION The City Council hereby reserves the right to go into executive session at any time during this public meeting, if such is requested by the City Attorney or other legal counsel for the City, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on then agenda, or on a matter arising out of such item. 76. Request for executive session pursuant to Texas Government Code §551.071(1)(A) to consult with attorney regarding litigation entitled Luis Montaño, Cecilia Montaño Mota, Cruz Jorge Montaño, Clarence Hillburn, and Clarence Hillburn as Executor of The Estate of Gloria Montaño Hillburn, deceased, Cause No. 2008CVQ000134-D3; pending in the 341st Judicial District Court, In and for Webb County, Texas; and return to open session for possible action. 77. Request for Executive Session pursuant to Texas Local Government Code 551.071(1)(A) to consult with attorney on pending litigation in Civil Action No. 5:2014cv00199; Crossett Development I, LLC v. City of Laredo in the United States District Court for Southern District of Texas Laredo Division; and return to open session for possible action. ADJOURN
Jan 20, 2015 City Council
COMMUNICATIONS AND RECOGNITIONS Communiqués A. Presentation by Veronica Castillon, President of the Washington's Birthday Celebration Association (WBCA), of the 118th Celebration Commemorative Poster to the Mayor and City Council. B. Invitation by Laredo Main Street for the 17th Annual UETA Jamboozie Street Festival to be held on Saturday, January 31, 2015. Recognitions A. Recognizing Miguel Lopez of Las 40 Principales/Grupo Radio Rama for receiving the Premio Nacional de Locutor from the Asociación Nacional de Locutores de Mexico. B. Recognizing Laredo Black Belt Instructors, Ernie Salinas and Jose Luis Neira on achieving the prestigious distinction on being named members of the Japanese Karate Federation. They are now officially registered in Okinawa, Japan and their Black Belts are recognized worldwide. They were recently honored at a ceremony in Houston, Texas with the presentation of their certificates from the Japan Karate Federation. The two Laredo martial artists are under the Instruction of Ramon Veras Chief Instructor of the Ei Shin Kai Goju Ryu Federation in Sugarland, Texas. The Instructors will continue to share their knowledge and commitment in martial arts to the youth of our community.
Citizens are required to fill out a witness card and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES Appointing the City of Laredo's Mayor Pro-Tempore as an additional Member to the Board of Directors of the Laredo/Nuevo Laredo Binational Commission. A. Appointing the City of Laredo's Mayor Pro-Tempore as an additional Member to the Board of Directors of the Laredo/Nuevo Laredo Binational Commission. B.Appointment by Council Member Juan Narvaez of Manuel Flores to the City Charter Review Ad Hoc Committee. C. Appointment by Council Member Juan Narvaez of Esther K. Firova to the Laredo Commission for Women. D. Appointment by Council Member Juan Narvaez of Alfonso "Poncho" Mendiola to the Regional Mobility Authority Board of Directors. E. Appointment by Council Member Charlie San Miguel to the City Charter Review Ad Hoc Committee. F. Appointment by Council Member Alejandro "Alex" Perez to the Technical Review Board Ad Hoc Committee. G. Appointment by Council Member Alejandro "Alex" Perez to the Planning & Zoning Commission. H. Appointment by Council Member Alejandro "Alex" Perez to the Charter Review Commission. I. Appointment by Council Member Roque Vela, Jr., of Jacinto Juarez to the Municipal Civil Service Committee. J. Appointments by Mayor Pete Saenz to various city committees including: 1. Airport Advisory Board 2. Board of Adjustment 3. Building Standards Board 4. Citizens Environmental Advisory Committee 5. Municipal Civil Service Commission 6. Convention & Visitors Bureau Advisory Committee 7. Drug and Alcohol Commission 8. Economic Development Advisory Committee 9. Ethics Commission 10. Historic District/Landmark Board 11. Library Advisory Committee 12. Para Transit Advisory Committee 13. Parks & Recreation Board 14. Planning & Zoning Commission 15. Technical Review Board Ad Hoc Committee 16. Third Party Funding Advisory Committee 17. Transportation & Traffic Safety Advisory Committee 18. Laredo Commission for Women 19. City-County Government Issues Committee 20. Community Action Agency Advisory Board 21. South Texas Development Council 22. Veterans Affairs Committee 23. Laredo Housing Finance Corporation 24. Laredo Housing Authority 25. Metropolitan Planning Organization 26. Public Health Issues Blue Ribbon Committee 27. People with Disabilities Blue Ribbon Committee
Approval and acceptance of an in-kind donation from the Laredo Next Generation Rotary Club in the amount of $6,000.00 to build El Metro bus stop benches and/or bus shelters. Benches and shelters will meet El Metro/ADA specifications and will bear the El Metro standard logo alongside with a caption, "Shelter donated by Laredo Next Generation Rotary Club." (Approved by Operations Committee)
78. 2015-RT-01 Authorizing the City Manager to accept and execute the United States Department of Transportation (DOT), Federal Transit Administration (FTA) Grant No. TX-90-Y124-00, Section 5307 in the amount of $3,304,105.00 to be used for Operating Assistance in the El Metro Operations Fund. (Approved by Finance and Operations Committees) 79. Consideration to renew annual supply contract number FY12-096 to the best value bidder, Arguindegui Oil Company Inc., Laredo, Texas, in the estimated amount of $1,796,382.00 for the purchase of unleaded and diesel fuel for the Transit system’s fleet. During the contract period, the unit prices will be determined by adding the bid price to the daily published Oil Price Information Service (OPIS) index made up of the composite posted prices in the Laredo area. The weekly price shall be the OPIS low rack average price for the Laredo area, plus the fixed price differential bid by the successful bidder. This will be the second of three - one (1) year extension options to renew this contract. Funding is available in the Transit Management Maintenance Fund. (Approved by Finance and Operations Committees)
1. Public hearing and introductory ordinance amending the City of Laredo Recreation Fund FY 2015 Annual Budget by increasing revenues and expenditures in the amount of $385,000.00 to be used for the operating contract with Foresight Golf, L.L.C., for the operation of The Max Golf Course which will be funded by General Fund. (This item will be introduced only if the motion, item No. 25 for the contract with Foresight is approved) 25. Authorizing the City Manager to accept a finalized contract with Foresight Golf, L.L.C., removing all temporary aspects to the agreement; a $7,500.00 monthly management fee (an increase of $1,000.00/mo.); with a 50/50 share of savings under the $850,000.00 expense commitment of the City, and with Foresight bearing all losses exceeding that threshold; and, authorizing the City Manager to ratify the October through January 2014-2015 fiscal year net losses in the amount of $293,608.09. Funding is available in the Recreation Fund and in General Fund.
Public hearing and introductory ordinance amending the City of Laredo Bridge System Refrigerated Facilities FY 2014-2015 Annual Budget by appropriating $63,750.00 from the Bridge System Refrigerated Facilities opening balance. Funds are to be used for capital improvements and repairs to the refrigeration system, plumbing system, lighting, electrical and security surveillance system of the refrigerated facilities. (Approved by Finance and Operations Committees)
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 6.16 acres, as further described by metes and bounds in attached Exhibit “A”, located west of Cuatro Vientos Road and south of Wormser Road, from R-1A (Single Family Reduced Area District) to B-3 (Community Business District); providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the zone change. District I
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 1A, 2A and 3A, Block 2, Las Blancas Subdivision Unit 2, located at 110, 114 and 118 Camino Nuevo Road, from B-4 (Highway Commercial District) to M-1 (Light Manufacturing District); providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District II
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning 25 acres as further described by metes and bounds in attached Exhibit “A”, located on State Highway 359 south of South Aviators and Wilcox Roads, from R-1 (Single-Family Residential District) and B-4 (Highway Commercial District) to M-1 (Light Manufacturing District); providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District II
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning all of Block 1029, the 15,433.46 sq. ft. out of Thurman Street between Mendiola Ave. and Tapeyste St., the 15,433.46 sq. ft. out of Mendiola Ave. between Morton and Bayard St., the 15,433.46 sq. ft. out of Mendiola Ave. between Thurman and Morton St., and the 15,433.46 sq. ft. out of Mendiola Ave. between Palo Blanco and Thurman St., Eastern Division, located at 1701 Palo Blanco Street, from R-2 (Multi-Family Residential District) to B-3 (Community Business District); providing publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District III
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning all of Blocks 1030, 1032, 1033, 1034, 1043, and Lots 2 thru 7, Block 1044, Eastern Division, located at 1701 Tinaja Street, 1601 Palo Blanco Street, 1601 Thurman Street, 1601 Norton Street, 1501 Norton Street, and 1501 Thurman Street, from R-2 (Multi-Family Residential District) to B-3 (Community Business District); providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District III
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant selling alcohol on .5657 acres of commercial area of Chaparral Village Subdivision Unit II, located at 601 E. Calton Road; providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District V
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lot 3B, Block 1, San Isidro – Loop 20 Commercial Plat, located at 2517 Bob Bullock Loop, Suite 104; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District VI
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning .3506 acres as further described by Metes and Bounds in Exhibit A, located at 3507 Pine Street, from R-1 (Single Family Residential District) to R-2 (Multi Family Residential District); providing for publication and effective date. Staff does not support the application and Planning and Zoning Commission recommends denial of the zone change.
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning the southwest one-fourth of Block 1695 (i.e., Lots 7 & 8, Block 1695), Eastern Division, located at 2107 N. Arkansas Avenue, from R-3 (Mixed Residential District) to B-1 (Limited Commercial District); providing for publication and effective date. Staff does not support the application and Planning and Zoning Commission recommends denial of the zone change.
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for auto sales on Lot 4, Block 848, Eastern Division, located at 1519 San Pedro Street; providing for publication and effective date. Staff is not in support of the application and the Planning and Zoning Commission recommends denial of the Conditional Use Permit. District IV
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 6 & 7, Block 1, Encino Plaza Unit 2A, located at 7502 and 7510 McPherson Road, from B-3 (Community Business District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff does not support the application and Planning and Zoning Commission recommends approval of the zone change. District V
14. Authorizing the City Manager to execute a lease with Mi Segunda Casa Adult Day Care, L.L.C., for approximately 5,500 square feet of building space located at 1605 E. Hillside at the Laredo International Airport, Block 24, Lot No.1. The initial monthly rent shall be $3,850.00 and will be adjusted annually according to changes in the Consumer Price Index (CPI). The term shall commence on February 2, 2015 and shall terminate on February 1, 2018, plus two (2) one-year renewal options until February 2, 2019 and February 2, 2020 providing for an effective date. (Approved by Finance and Operations Committees) 15. Finding that this proposed action serves the public interest and authorizing the City Manager to enter into a 30-year Lease and Fixed Base Operator (FBO) Agreement with Altair Aviation, L.L.C., and approving a temporary three (3) year partial waiver of the Airport’s Minimum Standards approved by Ordinance No. 2006-O-202, Section E, Sub-Section B specifically the space requirements. During the three (3) period LESSEE shall have developed plans and specification to construct an approximately 21,120 square foot hangar, demolished the existing Hangar No. 162, and completed the construction, all within the three (3) year period. Failure by LESSEE to adhere to this schedule may cause for LESSEE to be in breach of the Lease Agreement and LESSEE shall not be entitled to continue to operate under the three (3) year partial waiver of the Minimum Standards. The appraised Fair Market Annual Rent (FMR) shall be $30,600.00 and shall be adjusted annually by changes in the Consumer Price Index and at each ten (10) year anniversary by appraisal of the leased premises excluding improvements. Providing for effective date. (Approved by Finance and Operations Committees)
2015-O-001 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit and Drilling Permit for Oil and/or Gas Extraction and Production on a 3.25 acre pad site out of 3,500.07 acres of a 6,132.06 acre tract known as the Hachar Lease, located East of F.M. 1472; providing for publication and effective date. 2015-O-002 Authorizing the City Manager to enter into a lease with Gambit Bingo Partnership, Ltd., for the lease of .13 acres (5,854.87 sq.ft) located adjacent to Calton Road and as depicted in Exhibit A as part of the City’s right of way negotiations to acquire the same in support of the construction of the Calton Road Overpass. The term of the lease is for one (1) year at a monthly rate of $83.00 and is subject to termination with a 10 day written notification to tenant at the time a Notice to Proceed is issued for the construction and relocation of utilities for the Overpass Project. It is proposed that the lease and acquisition of right of way be executed simultaneously and that this ordinance become effective upon passage thereof.
19. 2015-R-01 Ratifying the dedication of an 18 square foot utility easement to AEP Texas Central Company, a Texas Corporation, for the purpose of providing electrical services to the Canizales Boxing Gym improvements. Said easement lies wholly within a portion of Lot seven (7) Block eight hundred ninety (890) in the Eastern Division of the City of Laredo, Webb County, Texas. (Approved by Operations Committee) 20. 2015-R-07 Ratifying the conveyance to American Electric Power (AEP), of a 12' Easement and Right of Way, lying wholly within a portion of the Laredo International Airport, being a 1,259.09 acre tract conveyed to the City of Laredo, granted on deed recorded in Volume 478, Page 479, Deed Records of Webb County, Texas. This easement was conveyed for the purpose of providing electrical services to Airport Gate No. 34. Said Easement is further described by GPS way points in the attached exhibit. (Approved by Operations Committee) 21. 2015-R-09 Authorizing the City Manager to enter into and execute seventy two (72) cooperative working agreements/mutual assistance agreements/memorandums of understanding between the City of Laredo Police Department and various federal, state and local agencies, including but not limited to: Drug Enforcement Administration (DEA), Federal Bureau of Investigations (FBI), SCAN, et al., a comprehensive list is attached hereto as “Exhibit A”. The Police Department’s participation is part of the community service provided to our citizens, with no cost to the City of Laredo. (Approved by Operations Committee) 22. 2015-R-06 Accepting the conveyance of the following 15 foot Utility and Utility Access Easements, for the right to construct, reconstruct, repair and perpetually maintain water line improvements for the construction of a 12" and 8" diameter water line from: Dorel Springfield Holdings, L.L.C., By: Jonathan Marcus - Managing Member (La Contessa Apartments) - Utility easements as follows: Tract 1 - Being an access and utility easement containing 1.21 acres more or less, being out of 13.41 acre tract, a copy of which conveyance is attached as Exhibit A: Tract 2 - Being an access and utility easement containing 0.09 acres more or less, being out of 13.41 acre tract, a copy of which conveyance is attached as Exhibit A: And directing that the said Easements be filed of record in official property records of Webb County, Texas. (Approved by Operations Committee) 23. 2015-R-10 Authorizing the City Manager to enter into a non-financial agreement between the Laredo Community College - Adult Education & Literacy and the City of Laredo - Public Library and its branches to provide ESL (English as a Second Language), El Civics and GED instruction to improve overall literacy levels in surrounding communities. (Approved by Operations Committee)
24. Consideration to adopt the 2015 Federal Legislative Agenda for the 115th Congressional Session. 25. Authorizing the City Manager to accept a finalized contract with Foresight Golf, L.L.C., removing all temporary aspects to the agreement; a $7,500.00 monthly management fee (an increase of $1,000.00/mo.); with a 50/50 share of savings under the $850,000.00 expense commitment of the City, and with Foresight bearing all losses exceeding that threshold; and, authorizing the City Manager to ratify the October through January 2014-2015 fiscal year net losses in the amount of $293,608.09. Funding is available in the Recreation Fund and in General Fund. 26. Adopting a schedule of hearings and proceedings for voluntary and unilateral annexations for calendar year 2015, in accordance with Section 43.052 of the Texas Local Government Code. 27. Consideration for approval of award of construction contract to the lowest bidder Vision Construction Company, Laredo, Texas, in the amount of $79,219.20 for the World Trade International Bridge Maintenance and Upgrade – Hazmat System with a construction contract time of ninety (90) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for June 2015. Funding is available in the Bridge 2008 Bond. 28. Authorizing the City Manager to waive parking permit fees for parking meters, no parking anytime, and loading zone areas for the 17th annual UETA Jamboozie Festival on Saturday, January 31, 2015. A total of 220 parking meters and 36 loading zones will be utilized at $7.50 each. The total estimated revenue the City of Laredo is requested to waive is $1,920.00. (Approved by Operations Committee) 29. Authorizing the City Manager to waive the parking fees at the El Metro Transit Center Parking Facility on Saturday, January 31, 2015, from 5:00 p.m. to 12:00 a.m. for persons attending the 17th Annual UETA Jamboozie Festival. 30. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of November 2014, represent an increase of $12,006.62. These adjustments are determined by the Webb County Appraisal District and by court orders. 31. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of December 2014, represent a decrease of $252,617.26. These adjustments are determined by the Webb County Appraisal District and by court orders.
Consent Items 32 - 72 XII (a) RESOLUTIONS 32. 2015-R-02 Authorizing City Manager to submit a grant application in the amount of $298,242.00 to the Texas Homeland Security State Administrative Agency for the purpose of funding the 2015 Local Border Security Program (LBSP). Funding will be used to pay for overtime to increase patrol security along the Texas-Mexico border. 33. 2015-R-03 Authorizing City Manager to accept a grant in the amount of $23,400.00 from the Texas Department of Transportation to fund the STEP Impaired Driving Mobilization program. The City of Laredo will match $7,371.00 for a total grant amount of $30,771.00. This grant is to pay overtime for officers in order to increase enforcement to arrest individuals driving under the influence of a controlled substance. 34. 2015-R-05 Authorizing City Manager to submit a grant application for the estimated amount of $130,000.00 to Texas Department of Transportation for Enforcement of Comprehensive Selective Traffic Enforcement Program. The grant period will begin October 1, 2015 and runs through September 30, 2016. This grant is for overtime salaries. The City of Laredo will match at least 30% of the grant funds. 35. 2015-R-08 Authorizing City Manager to submit a grant application in the estimated amount of $75,000.00 to the Texas Department of Transportation for enforcement of Commercial Motor Vehicle Selective Traffic Enforcement Program. The grant period will begin October 1, 2015 and runs through September 30, 2016. This grant is for overtime salaries. The City of Laredo will need to match 30% of the grant funds. 36. 2015-R-04 Authorizing our Delinquent Tax Attorney to arrange for the auction by the Webb County Sheriff, pursuant to Section 34.05 (b) and (c) of the Tax Code, of the following properties subject to the minimum bids specified herein: Property 1 3720 1/2 Pinder Ave. $12,000 Property 2 2602 Market $35,000 Property 3 104 W. Eistetter St. $14,000 Property 4 220 E. Montgomery St. $21,555 Property 5 2807 Lexington Ave. $23,475 Property 6 415 E. Olive $32,160 Property 8 2906 Vicente $16,830 Property 9 2019 Springfield Ave. $40,000 And authorizing the Delinquent Tax Attorney to sell the following City of Laredo Trustee property, which has been identified as unbuildable creek property, to the City of Laredo pursuant to Section 34.05 (e) and (h) of the Tax Code and in the amount of the appraised value as determined by the Webb County Appraisal District, specified herein: Property 7 1905 San Leonardo $870 All above properties are more specifically described in attached Exhibit A. 37. 2015-R-11 Authorizing the City Manager to accept the contract amendment from the Texas Department of State Health Services (TDSHS) in the amount of $342,323.00 for a total of $5,557,724.00 for the Women, Infants and Children (WIC) Program of the City of Laredo Health Department (CLHD) to continue to provide nutrition education and food supplemental services to high risk women and children for the term period from October 1, 2014 through September 30, 2015. 38. 2015-R-12 Authorizing the City Manager to accept the contract amendment with the Women’s Health and Family Planning Association of Texas (WHFPT) in the amount of $25,000.00 for the City of Laredo Health Department Title X Family Planning program to upgrade our technology for full implementation of the electronic health record for the term period through March 31, 2015. This action will allow us to comply with federal rules for patient care and Medicaid reimbursement. XII (b) MOTIONS 39. Authorizing the City Manager to enter into multiple contracts and award 2014 Emergency Solutions Grant (ESG) Program Funds made available by the U.S. Department of Housing and Urban Development in the total amounts of: 1. $242,833.00 to Bethany House of Laredo, Inc., for operation of the Bethany House Shelter Complex, to provide Essential Services at the shelter; Outreach Services to those living on the street, to provide Homelessness Prevention Assistance, Rapid Re-Housing Assistance, and operate a Homeless Management Information System (HMIS); and 2. $27,900.00 to Casa De Misericordia (CASA) for operation of their shelter. 40. Consideration to amend contract FY15-010 to reject the purchase of two (2) trucks from Silsbee Motors and two (2) trucks from Caldwell Country Ford and award the purchase of four (4) trucks to Sames Motor Inc., Laredo, Texas in the total amount of $102,220.00 for the Police Department. Contract FY15-010 was awarded on December 1, 2014; however, upon further review these four trucks quoted did not meet specifications. Based on the Police Department's review of the bids, staff is recommending that a contract be awarded to the next lowest bidder, Sames Motor, Laredo, Texas. Funding is available from the 2014 Public Property Finance Contractual Obligation Bond proceeds. 41. Consideration to authorize the purchase of one hundred and twenty (120) vests for the Police Department in the estimated amount of $102,300.00 from G.T. Distributors, Inc., Austin, Texas through the Buyboard Cooperative Purchasing Program’s contract pricing. Funding is available in the Police Department Trust Fund. 42. Award of a professional service contract to Sherfey Engineering in the amount of $282,480.00 to provide consulting services for Chacon Creek Hike/Bike Trail, Phase-3 (TXDOT project No.CSJ:0922-33-149 & 0922-33-150) from Eastwoods Park to HWY 59. The job includes, survey, design, construction and environmental work for approximate 6300LF of ADA compliance concrete/asphalt 2' TXDOT Type D trail system, handicap ramps, and culvert crossing. TXDOT had approved the contract on October 17, 2014. Funding is available in the Parks Capital Grant. 43. Authorizing the City Manager to accept a grant from the South Texas Development Council (STDC) in the amount of $45,000.00 with no matching funds. Funds will be used for a litter reduction campaign through the purchase, promotion, and distribution of reusable shopping bags. 44. Authorizing the City Manager to purchase replacement voice recorders at four (4) Public Safety Answering Points (PSAP's), also known as 9-1-1 Call Centers, in the four county region of Jim Hogg, Starr, Webb, and Zapata through the Houston Galveston Area Council of Governments (HGAC) Contract No. EC07-14 in the total amount of $85,299.00 from DSS Corporation. The existing voice recorders will be replaced at Laredo PD, Roma PD, Starr County SO, and Zapata County SO. Funding is available in the 9-1-1 Regional Fund and the Police Trust Fund. 45. Authorizing the City Manager to enter into and execute a contract between Pictometry International Corporation and the City of Laredo in the amount of $159,507.00 to provide digital aerial imagery around the City of Laredo and within Webb County. The contract includes three (3) flights (one every two years). Future flights are subject to funding availability. The aerial images will be used by Regional 9-1-1 database and mapping personnel and 9-1-1 Public Safety Answering Points (PSAP’s) or call centers to update the existing level of service. Funding is available in the FY2014-15 Regional 9-1-1 Fund. (AS AMENDED) 46. Consideration for approval of the Laredo International Airport Baggage System Improvements as complete, release of retainage and approval of final payment in the amount of $38,435.90 to ABBA Construction, L.L.C., Laredo, Texas. Final construction contract amount is $384,359.00. Funding is available in the Airport Construction Fund – FAA Grant No. 75. 47. Consideration to authorize the purchase of rescue extraction equipment from the sole source provider, Advanced Rescue Systems, Caddo Mills, Texas in the total amount of $119,000.00 for the Fire Department. The upgrade of this equipment will enable first responders to make victim extraction quicker and safer. Funding is available in the Fire Department Budget. 48. Consideration to authorize the purchase of fifty (50) fire safety gear sets for the Fire Department from Dooley Tackaberry, Deer Park, Texas, through the Buy Board Cooperative Purchasing Program’s contract pricing in the total amount of $115,550.00. The safety gear set consists of one (1) bunker coat and one (1) bunker pant. Funding is available in the Fire Department Fund. 49. Consideration to authorize the purchase of eight (8) trucks from Silsbee Ford, Silsbee, Texas in the amount of $293,046.88. The purchase of these trucks for the Fire Department shall be made utilizing the BuyBoard Cooperative Purchasing Program. Funding is available from 2014 Public Property Finance Contractual Obligation Bond proceeds. 50. Consideration to renew annual supply contract FY14-010 for the purchase of general electrical supplies for all City departments in an estimated amount up to $150,000.00 to the following vendors: 1. Consolidated Electrical, Laredo, Texas (Primary Vendor) 2. 3-G Electrical Supply, Laredo, Texas (Secondary Vendor) 3. Gateway Electric, Laredo, Texas (Secondary Vendor) This contract establishes discount percentage pricing for those electrical supplies most commonly utilized by City departments. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All items will be purchased on an as needed basis and funding will be secured from the respective user departmental budgets. 51. Consideration to renew service contract FY12-100 awarded to Quest Diagnostics, San Antonio, Texas, in an annual amount of $330,000.00 for providing clinical laboratory testing services for the Health Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period and services will be secured on an as needed basis. Funding is available in the Health Department Fund. 52. Consideration to authorize a purchase contract with Marathon Fitness, of Sugarland, Texas, for a total amount of $58,086.85 for the purchase, delivery, and installation of new exercise equipment for the Northeast Hillside Recreation Center and replacement of broken equipment at Farias and Cigarroa Recreation Centers utilizing TXMAS contract pricing. Funding is available through Parks & Leisure Service Department Budget. 53. Consideration to purchase additional vehicles as per contract FY15-010 awarded to Sames Motor Inc., Laredo, Texas in the total amount of $138,705.00 for the purchase of three (3) trucks and three (3) sedans for the Police Department. As per contract specifications, the City of Laredo reserves the right to purchase additional vehicles at the bid pricing within a one hundred twenty (120) day period with the consent of the vendor. Funding is available from the 2013 and 2014 Public Property Finance Contractual Obligation Bond proceeds. 54. Consideration to renew the existing annual contracts FY13-060 for the purchase of Original Equipment Manufacturer (OEM) automotive parts for the City’s medium and heavy duty trucks currently awarded to: 1. Rush Truck Center, New Braunfels, Texas, in an amount up to $162,500.00; and 2. Russel & Smith Ford, Houston, Texas, in an amount up to $10,000.00. All parts will be secured on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 55. Consideration to renew contract FY14-038 to Industrial Disposal Supply, San Antonio, Texas, in an amount up to $75,000.00 for the purchase of Original Equipment Manufacturer (OEM) parts/service for the City’s street sweepers. All parts and services will be secured on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 56. Consideration to renew the existing annual supply contract FY14-024 with Hesselbein Tire Southwest, San Antonio, Texas in an amount up to $230,000.00, for the purchase of police pursuit tires and regular passenger tires for all city vehicles. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All services will be secured on an as needed basis. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 57. Consideration to renew the existing supply contract FY13-007 for the purchase of Ford Original Equipment Manufacturer (OEM) automotive parts for the City’s Fleet vehicles to the following vendors: 1. Gillie Hyde Ford Lincoln, Glasgow, Kentucky, in an amount up to $10,000.00; and 2. Sames Motor Company, Laredo, Texas in an amount up to $90,000.00. All parts will be secured on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 58. Consideration to award contract FY15-015 for the purchase of recapped tires for the city’s fleet vehicles to the low bidder meeting specifications GCR Tire, Laredo, Texas, in an amount up to $172,000.00. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All recapped tires will be secured on an as needed basis. Funding is available in the Fleet Maintenance Budget. 59. Consideration to authorize a purchase contract utilizing the BuyBoard Cooperative Purchasing Program pricing to the low bidder, Holt Caterpillar, San Antonio, Texas for the purchase of one (1) backhoe loader in the amount $69,900.00 for the Utilities Department. Funding is available from 2013 Water Revenue Bond and Operations. 60. Consideration to award contracts for the purchase of eight (8) refuse trucks and three (3) dump trucks for the Solid Waste Services Division, Airport Department and the Utilities Department utilizing the BuyBoard and H-GAC Cooperative Contract Pricing to the following vendors: 1. Rush Truck Center, Laredo, Texas in the total amount of $865,650.00 for the purchase of six (6), cab and chassis trucks (garbage trucks) (BuyBoard contract 430-13); 2. McNeilus Truck and Manufacturing, Hutchins, Texas in the total amount of $347,625.00 for the purchase of three (3) automated side loader refuse bodies (BuyBoard contract 425-13); 3. Equipment Southwest, Irving, Texas in the total amount of $359,541.00 for the purchase of three (3) automated side loader refuse bodies (BuyBoard contract 425-13); 4. Santex Truck Centers, San Antonio, Texas in the total amount $531,562.00 for the purchase of three (3), 14 CYD dump trucks (H-GAC HT06-14) and two (2), cab and chassis trucks (H-GAC contract HT06-14); 5. Reliance Truck & Equipment, San Antonio, Texas in the total amount of $140,440.00 for the purchase of two (2) automated rear loader refuse bodies (BuyBoard contract 425-13). Funding is available in the Solid Waste, Airport, and Utilities Department Budgets. 61. Consideration to authorize a purchase contract utilizing the BuyBoard Cooperative Purchasing Program pricing to the low bidder Holt Caterpillar, San Antonio, Texas for the purchase of one (1) compact excavator in the amount $64,389.77 for the Utilities Department. Funding is available in the Sewer Operations Fund. 62. Consideration to award a contract to Bobcat Company, West Fargo, North Dakota in the total amount of $86,318.40 for the purchase of two (2) mini excavators for use by the Utilities Department utilizing the BuyBoard Cooperative Contract. This equipment will be used for water line projects. Funding is available from the Water Department Operations Fund. 63. Consideration to award supply contract number FY15-007 to the following low bidders: 1. Sections I, II, and V to Ferguson Waterworks, Newport News, Virginia in an amount up to $207,158.00; 2. Section III to HD Supply Waterworks, San Antonio, Texas in an amount up to $49,869.18; 3. Sections IV, VI, and VII, to Aguaworks Pipe & Supply, Brownsville, Texas in an amount up to $48,879.22. for the purchase of rubber couplings, PVC pipe, and related materials for the Utilities Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. These materials shall be purchased on an as needed basis by the Utilities Department- Water Operations for construction and repair projects. Funding is available in the Utilities Department Fund. 64. Consideration to award contract FY15-009 to the low bidder, Gutierrez Machine Shop, Laredo, Texas, in the amount of $341,000.00, for the removal of an existing 1.0 meter belt filter press and the furnishing and installation of a new 2.0 meter belt filter press of North Laredo Wastewater Treatment Plant for the Utilities Department. Funding is available in the 2009 Series C Sewer C.O. Bond. 65. Consideration to award a contract to Presidio Networked Solutions, in the amount of $210,774.79 for the purchase of equipment and the installation of Windows 2012 Active Directory and SAN upgrade through the State of Texas, Department of Information Resources (DIR) Cooperative Purchasing Program. The City is a member of the State of Texas - Texas Procurement and Support Services (TPASS) Cooperative Purchasing Program which allows the City of Laredo to take advantage of approved State contracts. Funding is available in the Utilities Department Budget. 66. Authorizing the City Manager to approve Amendment No. 1, an increase in the amount of $36,350.00 to the design engineering phase services contract with LNV Engineering - Corpus Christi, Texas, for the Lyon Booster Pump Station Retaining Wall and Tank Demolition contract. This amendment includes the preparation of vibration monitoring specification, submittal review and field monitoring during construction to ensure the existing south ground storage tank is not damaged during demolition of the north tank. Total contract amount including this amendment is $85,350.00. Funding is available in the 2013 Water Revenue Bond. 67. Consideration for acceptance of project, approval of warranty letter and release of retainage in the amount of $39,600.00 to SER Construction Partners, L.L.C., Houston, Texas, for the construction of El Pico Water Treatment Plant 60-in Finish Water Pipe Thrust Block Project. Funding is available in the 2010 and 2012 Water Revenue Bonds. 68. Consideration for approval of change order No. 5, a net increase of $1,278,655.57 to Pedal Valves, Inc., increasing the contract to $16,331,631.42. The original contract was for the installation of 65,000 meters. This change order will increase that amount to approximately 75,912 Automatic Water Meter Reading Devices (AMI/AMR System). This change order also allows for additional work and services to install the meters. Approximately 56,932 meters have been installed to date. Funding is available in the 2009 Series C Utility Bond. 69. Authorizing the City Manager to award a professional engineering services contract in the amount of $58,785.00 to Premier Civil Engineering, L.L.C., Laredo, Texas for engineering and surveying services to develop construction plans, specifications, bid documents, as-built drawings and cost estimates for Convent Avenue and Iturbide Street Sanitary Sewer Improvements Project. Premier Civil Engineering, L.L.C., is being recommended due to the fact that AEP Electrical Co. has awarded Premier a contract to design the repair and replacement of their "Electrical Duct Bank" which is adjacent to our existing sewer line. Funding is available in the 2013 Sewer Revenue Bond. 70. Consideration for approval of change order No. 1, in the amount of $3,763.32, plus an additional ten (10) calendar days of extension of time, to AC-DC, Inc., of Laredo, Texas for the Jefferson Street Water Treatment Plant Erosion Protection Project . This change order is required because there are additional areas that were not included in the original contract that need to be protected. The new contract sum is $68,983.57 and the new completion period is one hundred thirty (130) calendar days. Funding is available in the 2013 Water Revenue Bond. 71. Consideration for acceptance of the project, approval of change order No. 2, for a net decrease in the amount of $82,308.00, final payment in the amount of $989,819.50 and release of retainage in the amount of $70,365.95 for a total amount of $1,060,185.45 for the construction contract with Insituform Technologies, L.L.C., Chesterfield, Missouri for Shiloh Drive Sanitary Sewer Rehabilitation (McPherson Rd to IH-35). This change order is to balance and consolidate the quantities for various items and to add five (5) days due to bad weather. Contract Time is one hundred eighty five (185) calendar days. The new contract amount is $1,693,479.00. Funding is available in 2013 Sewer Revenue Bond. 72. Authorizing the City Manager to approve Amendment No. 2 to the professional engineering services contract in the amount of $7,500.00 to LNV, INC., Laredo for revising designs and re-submittal for FAA clearance determination due to relocation of the storage tank per site conditions. With this amendment the total new contract amount is $379,027.00. Funding is available in the 2013 Water Revenue Bond.
A. Request by Council Member Alejandro "Alex" Perez 1. Discussion with possible action to install speed cushions on Willow St., between Meadow Ave. and Hendricks Ave., and on Green St., between Loring Ave. and Stone Ave., under the Special Provision of the Speed Hump Installation Policy adopted by City Ordinance using District III Discretionary Funds. The estimated cost for each set of speed cushions is $5,000.00 for a total cost of $15,000.00 for all three (3) proposed sets of speed cushions. (Approved by Finance and Operations Committees) B. Request by Council Member Juan Narvaez 1. Presentation on the Turkey Drive and Christmas "Toy Drive" give away.
STAFF REPORTS 74. Discussion with possible action regarding amended Fiscal Year 2015 Audit Plan with newly assigned priority audits approved by City Council. 75. Discussion with possible action regarding City Manager recruitment.
XV. EXECUTIVE SESSION The City Council hereby reserves the right to go into executive session at any time during this public meeting, if such is requested by the City Attorney or other legal counsel for the City, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on then agenda, or on a matter arising out of such item. 76. Request for executive session pursuant to Texas Government Code §551.071(1)(A) to consult with attorney regarding litigation entitled Luis Montaño, Cecilia Montaño Mota, Cruz Jorge Montaño, Clarence Hillburn, and Clarence Hillburn as Executor of The Estate of Gloria Montaño Hillburn, deceased, Cause No. 2008CVQ000134-D3; pending in the 341st Judicial District Court, In and for Webb County, Texas; and return to open session for possible action. 77. Request for Executive Session pursuant to Texas Local Government Code 551.071(1)(A) to consult with attorney on pending litigation in Civil Action No. 5:2014cv00199; Crossett Development I, LLC v. City of Laredo in the United States District Court for Southern District of Texas Laredo Division; and return to open session for possible action. ADJOURN