(Due to technical difficulties, this meeting was joined in progress.) COMMUNICATIONS AND RECOGNITIONS Communiqués Presentation on the Carrera Internacional Run Together, Be XperFit to be held on March 22, 2015.
The presentation and acceptance of a $50,623.00 check by AEP Texas representatives to the City of Laredo. This check is for incentives earned by the City in collaboration with AEP Texas CitySmart Program. This program helps municipalities with saving energy and money by providing non-cost facility recommendations.
Status report by CY Benavides and City staff on the implementation of thw Plastic Bag Ordinance, effective April 30, 2015, including the events held for bag distribution.
Citizen comments Citizens are required to fill out a witness card and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES a. Appointment by Mayor Pete Saenz of Council Member Roque Vela, Jr., to the Laredo's Homeless Assistance Committee. b. Appointment by Mayor Pete Saenz of Antonio Medina to the Technical Review Board Ad Hoc Committee. c. Appointment by Mayor Pete Saenz of Elizabeth Murillo Tueme to the Laredo Commission for Women. d. Appointment by Mayor Pete Saenz of John Puig to the Third Party Funding Advisory Committee. e. Appointment by Council Member Juan Narvaez of Attorney Jose Luis Castillo to the Charter Review Commission. f. Appointment by Council Member Charlie San Miguel of Andy Gonzalez to the Board of Adjustment. g. Appointment by Council Member Rudy Gonzalez, Jr., of Tracy Montemayor to the Laredo Commission for Women. h. Appointment by Council Member Rudy Gonzalez, Jr., of Clema Owen to the Convention & Visitors Bureau Advisory Committee.
STAFF REPORTS Presentation with possible action regarding Operation Crackdown, an initiative of the Texas National Guard, that provides for the demolition of abandoned and neglected structures that serve as a nuisance and drug haven within a community.
Recognizing Mr. Rogelio Rivera, P.E., City Engineer, as the Engineer of the Year by the Gateway Chapter of the Texas Society of Professional Engineers (TSPE). The TSPE recognizes local engineers for their exceptional contribution in the community.
1. Public hearing allowing interested persons to comment on the proposed amendment to the City of Laredo’s 2014 Consolidated One-Year Action Plan for the purpose of reprogramming Community Development Block Grant (CDBG) funds totaling $892,075.00. It is proposed that the funds be utilized to fund the construction of a soft surface track at De Llano Park, $125,000.00; rehabilitation of the Santo Niño Community Center, $350,000.00; District V Median Beautification Phase III, $63,977.00; and the acquisition, design, and construction of a neighborhood park in the San Francisco neighborhood $353,098.00. It is further proposed that the newly created projects be funded through the use of fund balances and canceled projects identified below: CDBG FUND BALANCES TO BE REPROGRAMMED 33rd, 34th, 35th, 36th, 37th, 39th, and 40th Action Years Sidewalks District V Project 37 $3,660 Eistetter Facility Expansion $4,893 Chacon Creek Acquisition $67,843 Sidewalks District V Project 43 $112,874 Taylor Park Parking $653 Eistetter Park Court Shade $4,480 Sidewalks District V Project 57 $62,417 Cigarroa Park Area Improvements $82,157 Total Fund Balances $338,977 PROJECTS TO BE CANCELED Cigarroa Splash Park $200,000 Plaza Theater Acquisition (Repayment) $353,098 Total $553,098 (Approved by Finance & Operations Committees) 2. Public hearing and introductory ordinance authorizing the City Manager to amend the FY 2014-2015 Department of Community Development Budget by increasing revenues and expenditures in the amount of $353,098.00 in order to appropriate Community Development Block Grant (CDBG) funds available due to a repayment to the U.S. Department of Housing and Urban Development for the cancelation of the Plaza Theater Acquisition project funded with CDBG Funds. (Approved by Finance & Operations Committees) 3. Public hearing and introductory ordinance amending the City of Laredo's FY 2015 Sports and Community Venue Fund budget by appropriating a drawdown from fund balance in the amount of $525,000.00 for partial payment to Laredo Baseball Holding, Inc. ("LBH") for the leasing and operations of the ballpark. Funding is available in the Sports and Community Venue Fund. (Approved by Finance & Operations Committees) 4. Public hearing and introductory ordinance amending the City of Laredo's FY 2015 Hotel Motel budget by appropriating expenditures from a draw down of $220,000.00 from the Hotel Motel opening balance to increase the funding transferred out to the Laredo Convention & Visitors Bureau in the amount of $200,000.00 for marketing the Lemurs and/or other events at the stadium and $20,000.00 for the Texas Historical Commission tourism product development start-up costs. Furthermore, amending the FY 2015 Laredo Convention & Visitors Bureau operating budget by appropriating revenues and expenditures in the amount of $220,000.00, which are being funded by the Hotel Motel Fund. (Approved by Finance & Operations Committees)
5. Public hearing and introductory ordinance amending Ordinance 2006-O-019 of the City of Laredo authorizing a Conditional Use Permit for a kiosk/food stand by adding a meat market to the existing grocery store on Lot 12, Block 446, Eastern Division, located at 202 W. San Carlos Street; providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the amendment to the Conditional Use Permit. District IV 6. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning the West 2/3 of Lot 8, Block 876, Eastern Division, located at 2701 N. Meadow Avenue, from R-3 (Mixed Residential District) to B-1 (Limited Commercial District); providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District IV 7. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 1, Block 1, Jacaman Ranch Subdivision Unit V, located at 6402 N. Bartlett Avenue, from B-1 (Limited Commercial District) to B-3 (Community Business District); providing for publication and effective date. Staff supports the application and Planning & Zoning Commission recommends approval of the zone change. District V 8. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant selling alcohol on Lots 1 and 3, Block 367, Western Division, located at 1802 Santa Ursula Avenue; providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District VIII
9. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 2, Block 364, Eastern Division, located at 3003 Springfield Avenue, from B-1 (Limited Business District) to B-3 (Community Business District). Staff does not support the application and the Planning and Zoning Commission recommends denial of the zone change. District IV 10. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 3A, Block 1, Encino Plaza Unit 2A, located at 1211 Del Mar Boulevard, from B-3 (Community Business District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff does not support the application and Planning and Zoning Commission recommends approval of the zone change. District V 11. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 2, Block 2, Martinez Business Park Subdivision Unit I, located at 6703 McPherson Road, from B-3 (Community Business District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff does not support the application and the Planning and Zoning Commission recommends approval of the zone change. District VI
INTRODUCTORY ORDINANCE 1. Amending the City of Laredo Code of Ordinances by deleting all existing sections of Chapter 20 entitled “Municipal Court” and replacing with new sections; establishing regulations for the enforcement of the Municipal Code of Ordinances and other applicable codes and laws; establishing rules and procedures for the operation of the municipal court and setting the annual salary of the presiding Municipal Court Judge to $135,000.00; providing authorization to collect civil fines and impose court costs and fees; providing authority to designated code enforcement officers, inspectors, animal control officers or licensed peace officers of the city to issue citations for the enforcement of the code of ordinances and other laws provided herein; providing authority for the issuance of inspection and abatement warrants incidental to the enforcement of any provision of the city code; providing a repealing clause providing a severability clause; providing a penalty clause; providing for publication; and declaring an effective date. (AS AMENDED) (This item replaces agenda item No. 14 , Final Reading of Ordinance No. 2015-O-024)
INTRODUCTORY ORDINANCES 12. Authorizing the City Manager to execute a lease agreement renewal with Securitas Security Services USA, Inc., for approximately 120 square feet of office space and an exclusive office entry lane of approximately 1,020 square feet at Bridge II. 1. Lease term is for one (1) year commencing April 1, 2015 and ending on March 31, 2016. 2. Monthly rent will be $3,090.00 for approximately 120 square feet of office space and an exclusive office entry lane of approximately 1,020 square feet at Bridge II. 3. The lease may be terminated by either party with a thirty (30) day written notice. (Approved by Finance & Operations Committees) 13. Amending Chapter 19, Motor Vehicle and Traffic, Article VIII, Stopping, Standing or Parking, of the Code of Ordinances, City of Laredo, Specifically, adding Section 19-364(15) which establishes the North and South side of San Lorenzo Drive, as a "No Parking/Tow-Away" Zone, from FM1472 to approximately 500 feet East of FM1472, within city limits of Laredo; providing for severability, effective date and publication. (Approved by Operations Committee)
FINAL READING OF ORDINANCES 2015-O-023 Authorizing the City Manager to amend the 2015 Transit Capital Budget by increasing revenues and expenses in the amount of $40,393.00 in order to appropriate transit improvements approved in FTA Grant TX-90-Y124-00. 2015-O-024 Amending the City of Laredo Code of Ordinances by deleting all existing sections of Chapter 20 entitled “Municipal Court” and replacing with new sections; establishing regulations for the enforcement of the Municipal Code of Ordinances and other applicable codes and laws; establishing rules and procedures for the operation of the municipal court and setting the salary of the presiding Municipal Court Judge; providing authorization to collect civil fines and impose court costs and fees; providing authority to designated code enforcement officers, inspectors, animal control officers or licensed peace officers of the city to issue citations for the enforcement of the code of ordinances and other laws provided herein; providing authority for the issuance of inspection and abatement warrants incidental to the enforcement of any provision of the city code; providing a repealing clause providing a severability clause; providing a penalty clause; providing for publication; and declaring an effective date. (AS AMENDED) 2015-O-025 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 1 and 8, Block 4, Moreno Addition, located at 1819 N. Diaz Avenue, from R-1 (Single-Family Residential District) to R-1MH (Single Family Manufactured Housing District); providing for publication and effective date. 2015-O-026 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 5 and 6, Block 1207, Eastern Division, located at 2119 Piedra China Street, from R-1 (Single-Family Residential District) to R-2 (Multi-Family Residential District); providing for publication and effective date. 2015-O-027 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit and Drilling Permit for Oil and/or Gas Extraction and Production on 1.38 acres, as further described by metes and bounds in attached Exhibit “A”, located at 2715 E. Del Mar Boulevard; providing for publication and effective date. 2015-O-028 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 3.98 acres, as further described by metes and bounds in attached Exhibit “A”, located at southeast of a private road (Phelps Road) and 300 feet northeast of FM 1472 (Mines Road), from AG (Agricultural District) to M-1 (Light Manufacturing District); providing for publication and effective date. 2015-O-029 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for a bus terminal on Lot 2 and Lot 3 and the west 3/4 of Lot 4, Block 120, Western Division, located at 814 Houston Street; providing for publication and effective date. 2015-O-030 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for used furniture sales on Lots 7 and 8, Block 873, Eastern Division, located at 1602 East Frost Street; providing for publication and effective date. 2015-O-031 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 119, Block 8, Del Mar Hills, Section 1, Area “A”, located at 4 Fenwick Drive, from R-1 (Single Family Residential District) to R-O (Residential / Office District); providing for publication and effective date. 2015-O-032 Authorizing the City Manager to execute a First Amendment to Ground Lease (“Lease”) by an between the City of Laredo, a municipal corporation (“Landlord”), and San Antonio MTA, L.P. d/b/a Verizon Wireless (“Tenant”) dated October 21, 2002 and attached hereto; to allow Landlord to increase Tenant’s ground space as described in Exhibit “B” of Lease for additional ground space for a generator as described in Exhibit “B-1,” therefore replacing Exhibit “B” with Exhibit “B-1;” and to increase Tenant’s rent by $8,000.00 per year commencing on April 1, 2015 and shall thereafter increase in accordance with Paragraph 3 of the Lease; all other terms and conditions remain in full force and effect. 2015-O-033 Amending Chapter 19, Motor Vehicle and Traffic, Article VIII, Stopping, Standing or Parking, Section 19-364, restricted parking areas, of the Code of Ordinances, City of Laredo: specifically adding Sub-Section 19-364 (14) which establishes the South side of the 2200 Block of Mier Street, between Jarvis Avenue and Bartlett Avenue, as a "NO Parking Anytime/Tow Away Zone", providing for severability, effective date and publication. 2015-O-034 Designating as a one-way westbound, the 2200 Block of Mier Street, between Jarvis Avenue and Bartlett Avenue, during the peak school hours of 7:15 A.M. to 8:15 A.M. and 2:30 P.M. to 4:15 P.M., Monday thru Friday, during school days, providing for the installation of appropriate signs to indicate one-way traffic and providing for publication and effective date. (AS AMENDED) 2015-O-035 Authorizing the City Manager to execute a Lease Agreement with M & M Air Cargo and Delivery Service, Inc., as LESSEE for approximately 6,017 square feet constituting Section 1 and 2,646 square feet constituting Section 2 of Building No. 170 located at 5103 Maher Avenue at the Laredo International Airport. The term is for two (2) years and six (6) months effective January 1, 2015 and ending on June 30, 2017. For the first six (6) months, the initial monthly rent shall be $2,500.44. Effective July 1, 2015 the monthly rental shall increase to three thousand one hundred twenty five dollars ($3,125.00) as per Fair Market Rent Appraisal; providing for annual CPI rent adjustments; and providing for an effective date.
RESOLUTIONS 15. 2015-R-25 Canvassing the returns of the Special City Election held on Saturday, March 7, 2015; ordering and to fill a vacancy for Council Member for District VII; approving the results and ordering a Special Runoff Election; designating a runoff date; designating polling places; providing for publication; and authorizing the City Manager to enter into a contract with Webb County Elections Administrator for the purpose of conducting the election. 16. 2015-R-26 Authorizing fee waivers and a tax abatement agreement between the City of Laredo and Laredo Federal Credit Union for the rehabilitation and expansion of commercial property located at 1119 Corpus Christi St., Replat of Lot 1A Block 631 Eastern Division. The proposed Commercial Property eligible for rehabilitation includes rehabilitation of the existing 5,218 sq. ft. structure and addition of 874 sq. ft. in the total amount of $218,099.00 which is equal to or in excess of 20% of the Base Value of the property in accordance with authorized guidelines and criteria established for the Neighborhood Empowerment Zone (NEZ). This agreement will be for a five (5) year period and will consist of an estimated annual tax abatement total of $1,389.29 and estimated total fee waiver of $1,552.49 based on capital investment for the purpose of economic development. Guidelines and criteria for the agreement are set forth in the attached agreement and information. 17. 2015-R-27 Accepting the donation of a tract of land, being Lot No. one (1), Block No. one hundred ninety-three (193), Western Division of the City of Laredo (802 Washington St.), donated by Tem-Kil Co., Inc., and Ms. Lucille DeWitt, President.
XI. MOTIONS 18. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of February 2015, represent a decrease of $126,141.62. These adjustments are determined by the Webb County Appraisal District and by court orders. 19. Consideration to award contract FY15-013 to MGT of America Inc., (MGT), Austin, Texas (final negotiated amount will be announced at the City Council Meeting), for Personnel Classification and Compensation Review Services. This Personnel Classification and Compensation Review Project includes: Developing an equitable compensation program, pay grade assignments for all positions (except Police and Fire Civil Service), updating job descriptions as needed, benefits package market survey, implementation strategies and phase in options for recommendations, cost to implement study recommendations, detailed documentation of methodology and results, guidelines for ongoing compensation administration. Funding for this contract is available in various city departmental budgets.
CONSENT AGENDA XII (a) RESOLUTIONS 20. 2015-R-14 Authorizing the City Manager to execute a license agreement between the City of Laredo and the United States General Services Administration (GSA) for the purpose of the construction, operation and maintenance of security enhancements and temporary structures (improvements) on a portion of City of Laredo right-of-way, abutting the Colombia Port of Entry (POE). The improvements are necessary to support the Department of Homeland Security, Customs and Border Protection's (DHS-CBP) inspection of outbound vehicular traffic and to improve port security. The term of the agreement is effective for an initial five (5) year period with two (2) options to renew for an additional five (5) year period each. 21. 2015-R-17 Authorizing the City Manager to accept a grant in the amount of $124,275.11 from the Texas Department of Public Safety, Texas Homeland Security State Administrative Agency (THSSAA) for the purpose of funding the 2015 Local Border Security Program (LBSP) for the period of February 1, 2015 through August 31, 2015. Funding will be used to pay for overtime to increase patrol security along the Texas-Mexican border. 22. 2015-R-24 Authorizing fee waivers and a tax abatement agreement between the City of Laredo and South Laredo Holdings, L.L.C., for the rehabilitation and new construction of residential property located at 2320 Laredo St., Lot 6 Block 1348 Eastern Division. The proposed Residential Property eligible for rehabilitation and new construction includes rehabilitation of the existing 1,878 sq. ft. structure and construction of a new 570 sq. ft. structure in the rear in the total amount of $17,769.95 which is equal to or in excess of 20% of the Base Value of the property in accordance with authorized guidelines and criteria established for the Neighborhood Empowerment Zone (NEZ). This agreement will be for a five (5) year period and will consist of an estimated annual tax abatement total of $113.19 and estimated total fee waiver of $459.00 on new improvements for the purpose of Economic Development. Guidelines and criteria for the agreement are set forth in the attached agreement and information. (AS AMENDED) XII (b) MOTIONS 23. Authorizing the City Manager, in support of the City of Laredo International Airport Noise Compatibility Program, to award a contract for Sound Insulation Services, to Northeast Noise Abatement Corporation of Warwick Rhode Island, in the amount of $432,000.00, as the lowest qualified bidder for the sound insulation of two (2) homes and eight (8) apartment buildings consisting of thirty-nine (39) individual units (Phase 9). Funding is available in the Airport Construction Fund-FAA Grant No. 72. 24. Authorizing the City Manager to execute a contract with Park Place Recreation Designs, Inc., for the design and construction of a basketball court shade structure for Slaughter Park in the amount of $206,267.00. This purchase is through the Buy Board Cooperative Purchasing Program Pricing. Funding is available in the Community Development Block Grant 40th Action Year. 25. Directing staff to prepare a service plan for the voluntary annexation of six (6) tracts of land totaling 2,162.5829 acres, more or less, as follows: Tract 1: Majestic Realty Tract – 1,992.92 acres, more or less, located east of Unitec Industrial Park. Tract 2: 4V Holdings Tract – 83.4979 acres, more or less, located east of Cuatro Vientos Road and south of Wormser Road. Tract 3: Calk Tract - 39.52 acres, more or less, located east of Cuatro Vientos Road and south of Wormser Road. Tract 4: Union Pacific Tract – 29.435 acres, more or less, located south of Unitec Industrial Park and north of the Missouri Pacific Rail Yard. Tract 5: Port Drive R.O.W. Extension Tract - 7.753 acres, more or less, located south of Unitec Industrial Park and north of the Missouri Pacific Rail Yard. Tract 6: Laredo Town Center Tract – 9.457 acres, more or less, east of Loop 20 and north of El Ranchito Road (RR 6078A). Being a total annexation of approximately 2,162.5829 acres, more or less, as further described on attachment "A", in accordance with Section 43.052 of the Texas Local Government Code. 26. Authorizing the City Manager to donate two (2) surplus X2 Model Segways Transportation Systems to the Webb County Constable’s Office, Precinct 4. The Segways will be used for law enforcement purposes to patrol the North Central Park and Bartlett Soccer Complex. The City of Laredo Police Department donates these Segways Transportation Systems as is and does not assume any liability associated with their use after they have been transferred. The Segways were purchased from the 2007 C.O. and will be disposed according to the City of Laredo’s Asset Disposition Policy. 27. Consideration to authorize a purchase contract with RZ Communications for the purchase of twenty one (21) Mobile Computer Terminals (MCT’S), through contract No. DIR-TSO-2520 in the amount of $140,215.53 for replacement in patrol vehicles. Funding is available in the Police Department Trust Fund. 28. Consideration to authorize the purchase of eight (8) vehicles from Silsbee Ford, Silsbee, Texas in the amount of $270,089.76. The purchase of these vehicles shall be made utilizing the BuyBoard Cooperative Purchasing Program. Funding is available in the 2014 Operation Stonegarden Grant Fund. 29. Consideration to authorize a purchase contract with the sole source provider, Utility Associates, Inc., in the amount of $51,960.00 for the purchase of eight (8) digital video camera systems for the new Police Department patrol vehicles. Funding is available in the 2014 Operation Stonegarden Grant. 30. Consideration to authorize a purchase contract with RZ Communications, the only authorized dealer for the acquisition of Mobileye Vehicle Detection System and Zebra Mobile Printers, and the purchase of Mobile Computer Terminals (MCT’S) through contract No. DIR-TSO-2520 for the eight (8) new Police Department patrol vehicles in the amount of $68,605.88. Funding is available in the 2014 Operation Stonegarden Grant and the Police Department Trust Fund. 31. Consideration to award a software maintenance contract to the sole source provider, HTE Sungard, in the amount of $314,676.79. This maintenance contract provides customer support and service for the HTE OSSI computer software system utilized by the Police and Fire Departments. The term of the contract is for twelve (12) months ending on December 31, 2015. Funding is available in the Police and Fire Department Annual Budgets. 32. Consideration for approval of award of construction contract to the lowest bidder, Vision Construction Company, Laredo, Texas, in the amount of $1,199,623.40 for the World Trade International Bridge Port of Entry Hazardous Material Containment Facility with a construction contract time of one hundred eighty (180) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for November, 2015. Funding is available in the Bridge Construction Fund. 33. Consideration for approval to reject the bids received for the CDBG Farias Recreational Area Improvements since the bids were over the budget allotted and authorization to construct the project in-house by the Department of Public Works and Parks and Leisure Department. Funding is available in the CDBG 39th Action Year/2013 Grant. 34. Consideration for approval of the Upper Zacate Creek Soccer Complex as complete, release of retainage and approval of final payment in the amount of $26,075.39 to AZAR Services, L.L.C., Laredo, Texas. Final construction contract amount is $521,507.70. Funding is available in the Environmental Services Fund, 2006 C.O., 2007 C.O., 2008 C.O., and the 2010 C.O. 35. Consideration for approval of change order No. 2 an increase of $234,478.25 to the construction contract with Reim Construction Co., Inc., Mission, Texas, for the City Streets Connections – Cielito Lindo Ave. (CSJ: 0922-33-133), Los Presidentes Blvd. (CSJ: 0922-33-134) and Lomas Del Sur (Southgate Blvd.) (CSJ: 0922-33-135) for storm drainage enhancements to upgrade the existing drainage culvert design along Lomas Del Sur East of Ejido and to add forty (40) working days to the construction contract time. Current construction contract amount with this change order is $5,315,009.50. Completion date for the project is scheduled for May 2015. Funding is available in the Environmental Services 2012 C.O. 36. Consideration for approval of award of construction contract to the lowest qualified bidder, Capital Construction Company, L.L.C., Laredo, Texas, in the amount of $28,790.00 for the New Canopies at El Metro Maintenance Facility located at 401 Scott with a construction contract time of one hundred twenty (120) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for August 2015. Funding is available in the Transit Capital Grants Fund – FTA Grant TX-03-0274. 37. Consideration to renew the existing annual contract FY14-043 to Gonzalez Auto Parts, Laredo, Texas in an amount up to $75,000.00, for the purchase of automotive batteries for the City’s Fleet vehicles. All batteries will be secured on an as needed basis. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 38. Consideration to award contract FY15-019 to the low bidder, Texas Land Reclamation, L.L.C., DBA: UTW Tire Collection Services, Laredo, Texas, in an annual amount up to $86,400.00 for the removal and disposal of used tires for the City’s Solid Waste Services Department. Staff estimates that 1,800 tons of used tires will be disposed of in a two (2) year period. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. All services will be secured on an as needed basis. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void. Funding is available in the Solid Waste Services Budget. 39. Consideration to authorize the use of State of Texas, Department of Information Resources (DIR) Cooperative Purchase contracts to purchase computers, computer hardware, computer software, telecommunications and other goods and services offered through DIR Cooperative Purchase contracts. The City is a member of the State of Texas - Texas Procurement and Support Services (TPASS) Cooperative Purchasing Program which allows the City of Laredo to take advantage of approved State contracts. Funding for Cooperative Purchase contracts and services are available in the respective departmental budgets. 40. Consideration to renew the existing annual contract FY13-026 to Austin Wood Recycling, Cedar Park, Texas in an amount up to $106,200.00 for the grinding of wood waste material (brush, branches, pallets, etc.,) at the City Landfill. Approximately 100,000 cubic yards of material will be disposed on an annual basis. All services will be secured on an as needed basis. There will be no price increase during this extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Solid Waste Services Department Fund. 41. Consideration to renew annual supply contract FY14-013 to Quadex, North Little Rock, Arkansas in an amount up to $56,000.00 for the purchase of cementitious mortar concrete for the repair of sanitary sewer underground structures for the Utilities Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no increase during this extension period. All material will be purchased on an as needed basis. Funding is available in the 2013 Sewer Revenue Bond. (AS AMENDED) 44. Consideration to award annual service contract number FY15-022 to the sole bidder, Rafter P. Transport Inc., Floresville, Texas in an amount up to $100,000.00 to haul and load dry sludge from the El Pico Water Treatment Plant to the City of Laredo landfill. This contract is based on a bid of $9.35 per cubic yard of material. The frequency and number of loads vary depending on the City's need. The bid price is based on a per load rate.If the pricing remains the same or price adjustment has mutual agreement from both parties and the City agrees to extend the contract, the contract shall automatically renew for another one (1) year period. Funding is available in the Utilities Department – Water Treatment Division Budget. 45. Consideration to renew the existing annual service contract FY14-044 to Rafter P. Transport Inc., New Braunfels, Texas, in an amount up to $100,000.00 to haul and load dry sludge from the Jefferson Water Treatment Plant to the City of Laredo landfill. This contract is based on a $6.00 per cubic yard load rate. All services will be secured on an as needed basis. There will be no price increase during this extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Utilities Department – Waste Water Treatment Division Budget. 46. Consideration to renew contract number FY14-035 to Regional Land Management Services, Laredo, Texas in an amount up to $418,760.00 to provide disposal services of approximately 10,469 tons of wastewater bio-solids from various wastewater treatment plants. The frequency and number of loads vary depending on the City's need. The bid price is based on a $40.00 per ton rate. The Utilities Department will deliver approximately 25,635 tons to the City of Laredo Landfill. There will be no price increase during this extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Utilities Department – Wastewater Plant Division Budget. END OF CONSENT AGENDA
GENERAL COUNCIL DISCUSSIONS AND PRESENTATIONS Request by Mayor Pete Saenz 1. Discussion with possible action on the implementation of a Transportation Reinvestment Zone (TRZ) specifically on Loop 20 and any other related Regional Mobility Authority (RMA) projects.
Request by Council Member Rudy Gonzalez, Jr. 1. Discussion with possible action regarding soccer fields at Independence Hills Regional Park.
Request by Mayor Pro-Tempore Esteban Rangel 1. Discussion with possible action on the procedures to be followed for the potential sale of El Portal retail space located at 1210 Water St. (Co-Sponsored by Council Member Roberto Balli) 2. Discussion with possible action on the presentation regarding the Landfill Gas-to-Energy Feasibility Study by CDM Smith.
Request by Council Member Juan Narvaez 1. Status report on the Mud Run3 sponsorships and expenditures, with possible action.
Request by Council Member Roque Vela, Jr. 1. Discussion with possible action to authorize the City Manager to enter into agreement with Alexander Residential for the Bartlett Extension Project. 2. Discussion with possible action on creating a City-wide Youth and Veterans Homelessness Committee and any other related matters. 3. Status report regarding ambulance service at Fire Station No. 12, located on University Boulevard and Loop 20, with possible action.
Discussion with possible action on the appointment of a new City Manager, including potential interviews of applicants, and any matters related thereto.
Presentation of the fiscal year 2013-2014 Comprehensive Annual Financial Report (CAFR) prepared by the City of Laredo's Financial Services Department and audited by the Independent Audit Firm of Canales, Garza, and Baum, P.L.L.C.
XVI. RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIT BOARD 53. Consideration to renewal annual contract FY11-039 to Goodyear Tire and Rubber Company, Akron,Ohio in the estimated amount of $283,926.09. Contract is to provide leased tires, based on monthly mileage used, for El Metro buses and Para-Transit fleet. This contract provides tires for fifty one (51) buses, twenty (20) para-transit vehicles, six (6) medium size vehicles and one (1) wrecker. This the final year of extension for this contract.Funding is available in the El Metro Operations Budget. (Approved by Finance & Operations Committee) 54. Consideration to award annual supply contracts FY14-093 to the listed of vendors to provide bus and fleet maintenance parts. Contract will be awarded by item(s) to the lowest responsible bidder for parts commonly purchased for non-warranty repairs. Primary Vendors: Est. Contract Amount: Primary Vendors: Est. Contract Amount: Andy’s Auto Air & Supply $57,401.28 National Bus Sales $74,703.42 C.C. Battery Co., Inc. $70,058.28 New Flyer $45,394.38 Coastal Diesel Injection Service, Inc. $79,700.61 O'Reilly Auto Parts $16,617.81 CD Starter Service $60,622.74 Prevost Parts $104,117.96 Creative Bus Sales $59,741.64 RDO Equipment Co. $84,124.21 Full Service Auto Parts $20,884.31 Rotex Truck Center $52,207.38 Gonzalez Auto Parts $54,522.66 Teg's Warehouse Supply, LLC $93,776.02 Gillig Corporation, Inc. $93,120.28 Velco $7,088.40 Muncie Transit Supply $129,166.00 Vehicle Maintenance Programs $53,285.44 NAPA Auto and Truck Parts $10,980.00 Grand Total $1,167,512.82 All items will be purchased on an as needed basis. Funding is available in the El Metro Operations Fund. (Approved by Finance & Operations Committee) XV. EXECUTIVE SESSION The City Council hereby reserves the right to go into executive session at any time during this public meeting, if such is requested by the City Attorney or other legal counsel for the City, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item. 52. Request for executive session pursuant to Texas Government Code Section 551.072 to deliberate the value of real property pertaining to a potential purchase of real property located at 1204 Matamoros, legally described as Lots 4 thru 7, Block 73, Western Division, Laredo, Webb County, Texas. Acquisition of this tract would be for municipal purposes, to include supplemental parking improvements.
ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL AND ADJOURN
Mar 16, 2015 City Council
(Due to technical difficulties, this meeting was joined in progress.) COMMUNICATIONS AND RECOGNITIONS Communiqués Presentation on the Carrera Internacional Run Together, Be XperFit to be held on March 22, 2015.
The presentation and acceptance of a $50,623.00 check by AEP Texas representatives to the City of Laredo. This check is for incentives earned by the City in collaboration with AEP Texas CitySmart Program. This program helps municipalities with saving energy and money by providing non-cost facility recommendations.
Status report by CY Benavides and City staff on the implementation of thw Plastic Bag Ordinance, effective April 30, 2015, including the events held for bag distribution.
Citizen comments Citizens are required to fill out a witness card and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES a. Appointment by Mayor Pete Saenz of Council Member Roque Vela, Jr., to the Laredo's Homeless Assistance Committee. b. Appointment by Mayor Pete Saenz of Antonio Medina to the Technical Review Board Ad Hoc Committee. c. Appointment by Mayor Pete Saenz of Elizabeth Murillo Tueme to the Laredo Commission for Women. d. Appointment by Mayor Pete Saenz of John Puig to the Third Party Funding Advisory Committee. e. Appointment by Council Member Juan Narvaez of Attorney Jose Luis Castillo to the Charter Review Commission. f. Appointment by Council Member Charlie San Miguel of Andy Gonzalez to the Board of Adjustment. g. Appointment by Council Member Rudy Gonzalez, Jr., of Tracy Montemayor to the Laredo Commission for Women. h. Appointment by Council Member Rudy Gonzalez, Jr., of Clema Owen to the Convention & Visitors Bureau Advisory Committee.
STAFF REPORTS Presentation with possible action regarding Operation Crackdown, an initiative of the Texas National Guard, that provides for the demolition of abandoned and neglected structures that serve as a nuisance and drug haven within a community.
Recognizing Mr. Rogelio Rivera, P.E., City Engineer, as the Engineer of the Year by the Gateway Chapter of the Texas Society of Professional Engineers (TSPE). The TSPE recognizes local engineers for their exceptional contribution in the community.
1. Public hearing allowing interested persons to comment on the proposed amendment to the City of Laredo’s 2014 Consolidated One-Year Action Plan for the purpose of reprogramming Community Development Block Grant (CDBG) funds totaling $892,075.00. It is proposed that the funds be utilized to fund the construction of a soft surface track at De Llano Park, $125,000.00; rehabilitation of the Santo Niño Community Center, $350,000.00; District V Median Beautification Phase III, $63,977.00; and the acquisition, design, and construction of a neighborhood park in the San Francisco neighborhood $353,098.00. It is further proposed that the newly created projects be funded through the use of fund balances and canceled projects identified below: CDBG FUND BALANCES TO BE REPROGRAMMED 33rd, 34th, 35th, 36th, 37th, 39th, and 40th Action Years Sidewalks District V Project 37 $3,660 Eistetter Facility Expansion $4,893 Chacon Creek Acquisition $67,843 Sidewalks District V Project 43 $112,874 Taylor Park Parking $653 Eistetter Park Court Shade $4,480 Sidewalks District V Project 57 $62,417 Cigarroa Park Area Improvements $82,157 Total Fund Balances $338,977 PROJECTS TO BE CANCELED Cigarroa Splash Park $200,000 Plaza Theater Acquisition (Repayment) $353,098 Total $553,098 (Approved by Finance & Operations Committees) 2. Public hearing and introductory ordinance authorizing the City Manager to amend the FY 2014-2015 Department of Community Development Budget by increasing revenues and expenditures in the amount of $353,098.00 in order to appropriate Community Development Block Grant (CDBG) funds available due to a repayment to the U.S. Department of Housing and Urban Development for the cancelation of the Plaza Theater Acquisition project funded with CDBG Funds. (Approved by Finance & Operations Committees) 3. Public hearing and introductory ordinance amending the City of Laredo's FY 2015 Sports and Community Venue Fund budget by appropriating a drawdown from fund balance in the amount of $525,000.00 for partial payment to Laredo Baseball Holding, Inc. ("LBH") for the leasing and operations of the ballpark. Funding is available in the Sports and Community Venue Fund. (Approved by Finance & Operations Committees) 4. Public hearing and introductory ordinance amending the City of Laredo's FY 2015 Hotel Motel budget by appropriating expenditures from a draw down of $220,000.00 from the Hotel Motel opening balance to increase the funding transferred out to the Laredo Convention & Visitors Bureau in the amount of $200,000.00 for marketing the Lemurs and/or other events at the stadium and $20,000.00 for the Texas Historical Commission tourism product development start-up costs. Furthermore, amending the FY 2015 Laredo Convention & Visitors Bureau operating budget by appropriating revenues and expenditures in the amount of $220,000.00, which are being funded by the Hotel Motel Fund. (Approved by Finance & Operations Committees)
5. Public hearing and introductory ordinance amending Ordinance 2006-O-019 of the City of Laredo authorizing a Conditional Use Permit for a kiosk/food stand by adding a meat market to the existing grocery store on Lot 12, Block 446, Eastern Division, located at 202 W. San Carlos Street; providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the amendment to the Conditional Use Permit. District IV 6. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning the West 2/3 of Lot 8, Block 876, Eastern Division, located at 2701 N. Meadow Avenue, from R-3 (Mixed Residential District) to B-1 (Limited Commercial District); providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the zone change. District IV 7. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 1, Block 1, Jacaman Ranch Subdivision Unit V, located at 6402 N. Bartlett Avenue, from B-1 (Limited Commercial District) to B-3 (Community Business District); providing for publication and effective date. Staff supports the application and Planning & Zoning Commission recommends approval of the zone change. District V 8. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant selling alcohol on Lots 1 and 3, Block 367, Western Division, located at 1802 Santa Ursula Avenue; providing for publication and effective date. Staff is in support of the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District VIII
9. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 2, Block 364, Eastern Division, located at 3003 Springfield Avenue, from B-1 (Limited Business District) to B-3 (Community Business District). Staff does not support the application and the Planning and Zoning Commission recommends denial of the zone change. District IV 10. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 3A, Block 1, Encino Plaza Unit 2A, located at 1211 Del Mar Boulevard, from B-3 (Community Business District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff does not support the application and Planning and Zoning Commission recommends approval of the zone change. District V 11. Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 2, Block 2, Martinez Business Park Subdivision Unit I, located at 6703 McPherson Road, from B-3 (Community Business District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff does not support the application and the Planning and Zoning Commission recommends approval of the zone change. District VI
INTRODUCTORY ORDINANCE 1. Amending the City of Laredo Code of Ordinances by deleting all existing sections of Chapter 20 entitled “Municipal Court” and replacing with new sections; establishing regulations for the enforcement of the Municipal Code of Ordinances and other applicable codes and laws; establishing rules and procedures for the operation of the municipal court and setting the annual salary of the presiding Municipal Court Judge to $135,000.00; providing authorization to collect civil fines and impose court costs and fees; providing authority to designated code enforcement officers, inspectors, animal control officers or licensed peace officers of the city to issue citations for the enforcement of the code of ordinances and other laws provided herein; providing authority for the issuance of inspection and abatement warrants incidental to the enforcement of any provision of the city code; providing a repealing clause providing a severability clause; providing a penalty clause; providing for publication; and declaring an effective date. (AS AMENDED) (This item replaces agenda item No. 14 , Final Reading of Ordinance No. 2015-O-024)
INTRODUCTORY ORDINANCES 12. Authorizing the City Manager to execute a lease agreement renewal with Securitas Security Services USA, Inc., for approximately 120 square feet of office space and an exclusive office entry lane of approximately 1,020 square feet at Bridge II. 1. Lease term is for one (1) year commencing April 1, 2015 and ending on March 31, 2016. 2. Monthly rent will be $3,090.00 for approximately 120 square feet of office space and an exclusive office entry lane of approximately 1,020 square feet at Bridge II. 3. The lease may be terminated by either party with a thirty (30) day written notice. (Approved by Finance & Operations Committees) 13. Amending Chapter 19, Motor Vehicle and Traffic, Article VIII, Stopping, Standing or Parking, of the Code of Ordinances, City of Laredo, Specifically, adding Section 19-364(15) which establishes the North and South side of San Lorenzo Drive, as a "No Parking/Tow-Away" Zone, from FM1472 to approximately 500 feet East of FM1472, within city limits of Laredo; providing for severability, effective date and publication. (Approved by Operations Committee)
FINAL READING OF ORDINANCES 2015-O-023 Authorizing the City Manager to amend the 2015 Transit Capital Budget by increasing revenues and expenses in the amount of $40,393.00 in order to appropriate transit improvements approved in FTA Grant TX-90-Y124-00. 2015-O-024 Amending the City of Laredo Code of Ordinances by deleting all existing sections of Chapter 20 entitled “Municipal Court” and replacing with new sections; establishing regulations for the enforcement of the Municipal Code of Ordinances and other applicable codes and laws; establishing rules and procedures for the operation of the municipal court and setting the salary of the presiding Municipal Court Judge; providing authorization to collect civil fines and impose court costs and fees; providing authority to designated code enforcement officers, inspectors, animal control officers or licensed peace officers of the city to issue citations for the enforcement of the code of ordinances and other laws provided herein; providing authority for the issuance of inspection and abatement warrants incidental to the enforcement of any provision of the city code; providing a repealing clause providing a severability clause; providing a penalty clause; providing for publication; and declaring an effective date. (AS AMENDED) 2015-O-025 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 1 and 8, Block 4, Moreno Addition, located at 1819 N. Diaz Avenue, from R-1 (Single-Family Residential District) to R-1MH (Single Family Manufactured Housing District); providing for publication and effective date. 2015-O-026 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 5 and 6, Block 1207, Eastern Division, located at 2119 Piedra China Street, from R-1 (Single-Family Residential District) to R-2 (Multi-Family Residential District); providing for publication and effective date. 2015-O-027 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit and Drilling Permit for Oil and/or Gas Extraction and Production on 1.38 acres, as further described by metes and bounds in attached Exhibit “A”, located at 2715 E. Del Mar Boulevard; providing for publication and effective date. 2015-O-028 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 3.98 acres, as further described by metes and bounds in attached Exhibit “A”, located at southeast of a private road (Phelps Road) and 300 feet northeast of FM 1472 (Mines Road), from AG (Agricultural District) to M-1 (Light Manufacturing District); providing for publication and effective date. 2015-O-029 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for a bus terminal on Lot 2 and Lot 3 and the west 3/4 of Lot 4, Block 120, Western Division, located at 814 Houston Street; providing for publication and effective date. 2015-O-030 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for used furniture sales on Lots 7 and 8, Block 873, Eastern Division, located at 1602 East Frost Street; providing for publication and effective date. 2015-O-031 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 119, Block 8, Del Mar Hills, Section 1, Area “A”, located at 4 Fenwick Drive, from R-1 (Single Family Residential District) to R-O (Residential / Office District); providing for publication and effective date. 2015-O-032 Authorizing the City Manager to execute a First Amendment to Ground Lease (“Lease”) by an between the City of Laredo, a municipal corporation (“Landlord”), and San Antonio MTA, L.P. d/b/a Verizon Wireless (“Tenant”) dated October 21, 2002 and attached hereto; to allow Landlord to increase Tenant’s ground space as described in Exhibit “B” of Lease for additional ground space for a generator as described in Exhibit “B-1,” therefore replacing Exhibit “B” with Exhibit “B-1;” and to increase Tenant’s rent by $8,000.00 per year commencing on April 1, 2015 and shall thereafter increase in accordance with Paragraph 3 of the Lease; all other terms and conditions remain in full force and effect. 2015-O-033 Amending Chapter 19, Motor Vehicle and Traffic, Article VIII, Stopping, Standing or Parking, Section 19-364, restricted parking areas, of the Code of Ordinances, City of Laredo: specifically adding Sub-Section 19-364 (14) which establishes the South side of the 2200 Block of Mier Street, between Jarvis Avenue and Bartlett Avenue, as a "NO Parking Anytime/Tow Away Zone", providing for severability, effective date and publication. 2015-O-034 Designating as a one-way westbound, the 2200 Block of Mier Street, between Jarvis Avenue and Bartlett Avenue, during the peak school hours of 7:15 A.M. to 8:15 A.M. and 2:30 P.M. to 4:15 P.M., Monday thru Friday, during school days, providing for the installation of appropriate signs to indicate one-way traffic and providing for publication and effective date. (AS AMENDED) 2015-O-035 Authorizing the City Manager to execute a Lease Agreement with M & M Air Cargo and Delivery Service, Inc., as LESSEE for approximately 6,017 square feet constituting Section 1 and 2,646 square feet constituting Section 2 of Building No. 170 located at 5103 Maher Avenue at the Laredo International Airport. The term is for two (2) years and six (6) months effective January 1, 2015 and ending on June 30, 2017. For the first six (6) months, the initial monthly rent shall be $2,500.44. Effective July 1, 2015 the monthly rental shall increase to three thousand one hundred twenty five dollars ($3,125.00) as per Fair Market Rent Appraisal; providing for annual CPI rent adjustments; and providing for an effective date.
RESOLUTIONS 15. 2015-R-25 Canvassing the returns of the Special City Election held on Saturday, March 7, 2015; ordering and to fill a vacancy for Council Member for District VII; approving the results and ordering a Special Runoff Election; designating a runoff date; designating polling places; providing for publication; and authorizing the City Manager to enter into a contract with Webb County Elections Administrator for the purpose of conducting the election. 16. 2015-R-26 Authorizing fee waivers and a tax abatement agreement between the City of Laredo and Laredo Federal Credit Union for the rehabilitation and expansion of commercial property located at 1119 Corpus Christi St., Replat of Lot 1A Block 631 Eastern Division. The proposed Commercial Property eligible for rehabilitation includes rehabilitation of the existing 5,218 sq. ft. structure and addition of 874 sq. ft. in the total amount of $218,099.00 which is equal to or in excess of 20% of the Base Value of the property in accordance with authorized guidelines and criteria established for the Neighborhood Empowerment Zone (NEZ). This agreement will be for a five (5) year period and will consist of an estimated annual tax abatement total of $1,389.29 and estimated total fee waiver of $1,552.49 based on capital investment for the purpose of economic development. Guidelines and criteria for the agreement are set forth in the attached agreement and information. 17. 2015-R-27 Accepting the donation of a tract of land, being Lot No. one (1), Block No. one hundred ninety-three (193), Western Division of the City of Laredo (802 Washington St.), donated by Tem-Kil Co., Inc., and Ms. Lucille DeWitt, President.
XI. MOTIONS 18. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of February 2015, represent a decrease of $126,141.62. These adjustments are determined by the Webb County Appraisal District and by court orders. 19. Consideration to award contract FY15-013 to MGT of America Inc., (MGT), Austin, Texas (final negotiated amount will be announced at the City Council Meeting), for Personnel Classification and Compensation Review Services. This Personnel Classification and Compensation Review Project includes: Developing an equitable compensation program, pay grade assignments for all positions (except Police and Fire Civil Service), updating job descriptions as needed, benefits package market survey, implementation strategies and phase in options for recommendations, cost to implement study recommendations, detailed documentation of methodology and results, guidelines for ongoing compensation administration. Funding for this contract is available in various city departmental budgets.
CONSENT AGENDA XII (a) RESOLUTIONS 20. 2015-R-14 Authorizing the City Manager to execute a license agreement between the City of Laredo and the United States General Services Administration (GSA) for the purpose of the construction, operation and maintenance of security enhancements and temporary structures (improvements) on a portion of City of Laredo right-of-way, abutting the Colombia Port of Entry (POE). The improvements are necessary to support the Department of Homeland Security, Customs and Border Protection's (DHS-CBP) inspection of outbound vehicular traffic and to improve port security. The term of the agreement is effective for an initial five (5) year period with two (2) options to renew for an additional five (5) year period each. 21. 2015-R-17 Authorizing the City Manager to accept a grant in the amount of $124,275.11 from the Texas Department of Public Safety, Texas Homeland Security State Administrative Agency (THSSAA) for the purpose of funding the 2015 Local Border Security Program (LBSP) for the period of February 1, 2015 through August 31, 2015. Funding will be used to pay for overtime to increase patrol security along the Texas-Mexican border. 22. 2015-R-24 Authorizing fee waivers and a tax abatement agreement between the City of Laredo and South Laredo Holdings, L.L.C., for the rehabilitation and new construction of residential property located at 2320 Laredo St., Lot 6 Block 1348 Eastern Division. The proposed Residential Property eligible for rehabilitation and new construction includes rehabilitation of the existing 1,878 sq. ft. structure and construction of a new 570 sq. ft. structure in the rear in the total amount of $17,769.95 which is equal to or in excess of 20% of the Base Value of the property in accordance with authorized guidelines and criteria established for the Neighborhood Empowerment Zone (NEZ). This agreement will be for a five (5) year period and will consist of an estimated annual tax abatement total of $113.19 and estimated total fee waiver of $459.00 on new improvements for the purpose of Economic Development. Guidelines and criteria for the agreement are set forth in the attached agreement and information. (AS AMENDED) XII (b) MOTIONS 23. Authorizing the City Manager, in support of the City of Laredo International Airport Noise Compatibility Program, to award a contract for Sound Insulation Services, to Northeast Noise Abatement Corporation of Warwick Rhode Island, in the amount of $432,000.00, as the lowest qualified bidder for the sound insulation of two (2) homes and eight (8) apartment buildings consisting of thirty-nine (39) individual units (Phase 9). Funding is available in the Airport Construction Fund-FAA Grant No. 72. 24. Authorizing the City Manager to execute a contract with Park Place Recreation Designs, Inc., for the design and construction of a basketball court shade structure for Slaughter Park in the amount of $206,267.00. This purchase is through the Buy Board Cooperative Purchasing Program Pricing. Funding is available in the Community Development Block Grant 40th Action Year. 25. Directing staff to prepare a service plan for the voluntary annexation of six (6) tracts of land totaling 2,162.5829 acres, more or less, as follows: Tract 1: Majestic Realty Tract – 1,992.92 acres, more or less, located east of Unitec Industrial Park. Tract 2: 4V Holdings Tract – 83.4979 acres, more or less, located east of Cuatro Vientos Road and south of Wormser Road. Tract 3: Calk Tract - 39.52 acres, more or less, located east of Cuatro Vientos Road and south of Wormser Road. Tract 4: Union Pacific Tract – 29.435 acres, more or less, located south of Unitec Industrial Park and north of the Missouri Pacific Rail Yard. Tract 5: Port Drive R.O.W. Extension Tract - 7.753 acres, more or less, located south of Unitec Industrial Park and north of the Missouri Pacific Rail Yard. Tract 6: Laredo Town Center Tract – 9.457 acres, more or less, east of Loop 20 and north of El Ranchito Road (RR 6078A). Being a total annexation of approximately 2,162.5829 acres, more or less, as further described on attachment "A", in accordance with Section 43.052 of the Texas Local Government Code. 26. Authorizing the City Manager to donate two (2) surplus X2 Model Segways Transportation Systems to the Webb County Constable’s Office, Precinct 4. The Segways will be used for law enforcement purposes to patrol the North Central Park and Bartlett Soccer Complex. The City of Laredo Police Department donates these Segways Transportation Systems as is and does not assume any liability associated with their use after they have been transferred. The Segways were purchased from the 2007 C.O. and will be disposed according to the City of Laredo’s Asset Disposition Policy. 27. Consideration to authorize a purchase contract with RZ Communications for the purchase of twenty one (21) Mobile Computer Terminals (MCT’S), through contract No. DIR-TSO-2520 in the amount of $140,215.53 for replacement in patrol vehicles. Funding is available in the Police Department Trust Fund. 28. Consideration to authorize the purchase of eight (8) vehicles from Silsbee Ford, Silsbee, Texas in the amount of $270,089.76. The purchase of these vehicles shall be made utilizing the BuyBoard Cooperative Purchasing Program. Funding is available in the 2014 Operation Stonegarden Grant Fund. 29. Consideration to authorize a purchase contract with the sole source provider, Utility Associates, Inc., in the amount of $51,960.00 for the purchase of eight (8) digital video camera systems for the new Police Department patrol vehicles. Funding is available in the 2014 Operation Stonegarden Grant. 30. Consideration to authorize a purchase contract with RZ Communications, the only authorized dealer for the acquisition of Mobileye Vehicle Detection System and Zebra Mobile Printers, and the purchase of Mobile Computer Terminals (MCT’S) through contract No. DIR-TSO-2520 for the eight (8) new Police Department patrol vehicles in the amount of $68,605.88. Funding is available in the 2014 Operation Stonegarden Grant and the Police Department Trust Fund. 31. Consideration to award a software maintenance contract to the sole source provider, HTE Sungard, in the amount of $314,676.79. This maintenance contract provides customer support and service for the HTE OSSI computer software system utilized by the Police and Fire Departments. The term of the contract is for twelve (12) months ending on December 31, 2015. Funding is available in the Police and Fire Department Annual Budgets. 32. Consideration for approval of award of construction contract to the lowest bidder, Vision Construction Company, Laredo, Texas, in the amount of $1,199,623.40 for the World Trade International Bridge Port of Entry Hazardous Material Containment Facility with a construction contract time of one hundred eighty (180) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for November, 2015. Funding is available in the Bridge Construction Fund. 33. Consideration for approval to reject the bids received for the CDBG Farias Recreational Area Improvements since the bids were over the budget allotted and authorization to construct the project in-house by the Department of Public Works and Parks and Leisure Department. Funding is available in the CDBG 39th Action Year/2013 Grant. 34. Consideration for approval of the Upper Zacate Creek Soccer Complex as complete, release of retainage and approval of final payment in the amount of $26,075.39 to AZAR Services, L.L.C., Laredo, Texas. Final construction contract amount is $521,507.70. Funding is available in the Environmental Services Fund, 2006 C.O., 2007 C.O., 2008 C.O., and the 2010 C.O. 35. Consideration for approval of change order No. 2 an increase of $234,478.25 to the construction contract with Reim Construction Co., Inc., Mission, Texas, for the City Streets Connections – Cielito Lindo Ave. (CSJ: 0922-33-133), Los Presidentes Blvd. (CSJ: 0922-33-134) and Lomas Del Sur (Southgate Blvd.) (CSJ: 0922-33-135) for storm drainage enhancements to upgrade the existing drainage culvert design along Lomas Del Sur East of Ejido and to add forty (40) working days to the construction contract time. Current construction contract amount with this change order is $5,315,009.50. Completion date for the project is scheduled for May 2015. Funding is available in the Environmental Services 2012 C.O. 36. Consideration for approval of award of construction contract to the lowest qualified bidder, Capital Construction Company, L.L.C., Laredo, Texas, in the amount of $28,790.00 for the New Canopies at El Metro Maintenance Facility located at 401 Scott with a construction contract time of one hundred twenty (120) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for August 2015. Funding is available in the Transit Capital Grants Fund – FTA Grant TX-03-0274. 37. Consideration to renew the existing annual contract FY14-043 to Gonzalez Auto Parts, Laredo, Texas in an amount up to $75,000.00, for the purchase of automotive batteries for the City’s Fleet vehicles. All batteries will be secured on an as needed basis. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 38. Consideration to award contract FY15-019 to the low bidder, Texas Land Reclamation, L.L.C., DBA: UTW Tire Collection Services, Laredo, Texas, in an annual amount up to $86,400.00 for the removal and disposal of used tires for the City’s Solid Waste Services Department. Staff estimates that 1,800 tons of used tires will be disposed of in a two (2) year period. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. All services will be secured on an as needed basis. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void. Funding is available in the Solid Waste Services Budget. 39. Consideration to authorize the use of State of Texas, Department of Information Resources (DIR) Cooperative Purchase contracts to purchase computers, computer hardware, computer software, telecommunications and other goods and services offered through DIR Cooperative Purchase contracts. The City is a member of the State of Texas - Texas Procurement and Support Services (TPASS) Cooperative Purchasing Program which allows the City of Laredo to take advantage of approved State contracts. Funding for Cooperative Purchase contracts and services are available in the respective departmental budgets. 40. Consideration to renew the existing annual contract FY13-026 to Austin Wood Recycling, Cedar Park, Texas in an amount up to $106,200.00 for the grinding of wood waste material (brush, branches, pallets, etc.,) at the City Landfill. Approximately 100,000 cubic yards of material will be disposed on an annual basis. All services will be secured on an as needed basis. There will be no price increase during this extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Solid Waste Services Department Fund. 41. Consideration to renew annual supply contract FY14-013 to Quadex, North Little Rock, Arkansas in an amount up to $56,000.00 for the purchase of cementitious mortar concrete for the repair of sanitary sewer underground structures for the Utilities Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no increase during this extension period. All material will be purchased on an as needed basis. Funding is available in the 2013 Sewer Revenue Bond. (AS AMENDED) 44. Consideration to award annual service contract number FY15-022 to the sole bidder, Rafter P. Transport Inc., Floresville, Texas in an amount up to $100,000.00 to haul and load dry sludge from the El Pico Water Treatment Plant to the City of Laredo landfill. This contract is based on a bid of $9.35 per cubic yard of material. The frequency and number of loads vary depending on the City's need. The bid price is based on a per load rate.If the pricing remains the same or price adjustment has mutual agreement from both parties and the City agrees to extend the contract, the contract shall automatically renew for another one (1) year period. Funding is available in the Utilities Department – Water Treatment Division Budget. 45. Consideration to renew the existing annual service contract FY14-044 to Rafter P. Transport Inc., New Braunfels, Texas, in an amount up to $100,000.00 to haul and load dry sludge from the Jefferson Water Treatment Plant to the City of Laredo landfill. This contract is based on a $6.00 per cubic yard load rate. All services will be secured on an as needed basis. There will be no price increase during this extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Utilities Department – Waste Water Treatment Division Budget. 46. Consideration to renew contract number FY14-035 to Regional Land Management Services, Laredo, Texas in an amount up to $418,760.00 to provide disposal services of approximately 10,469 tons of wastewater bio-solids from various wastewater treatment plants. The frequency and number of loads vary depending on the City's need. The bid price is based on a $40.00 per ton rate. The Utilities Department will deliver approximately 25,635 tons to the City of Laredo Landfill. There will be no price increase during this extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Utilities Department – Wastewater Plant Division Budget. END OF CONSENT AGENDA
GENERAL COUNCIL DISCUSSIONS AND PRESENTATIONS Request by Mayor Pete Saenz 1. Discussion with possible action on the implementation of a Transportation Reinvestment Zone (TRZ) specifically on Loop 20 and any other related Regional Mobility Authority (RMA) projects.
Request by Council Member Rudy Gonzalez, Jr. 1. Discussion with possible action regarding soccer fields at Independence Hills Regional Park.
Request by Mayor Pro-Tempore Esteban Rangel 1. Discussion with possible action on the procedures to be followed for the potential sale of El Portal retail space located at 1210 Water St. (Co-Sponsored by Council Member Roberto Balli) 2. Discussion with possible action on the presentation regarding the Landfill Gas-to-Energy Feasibility Study by CDM Smith.
Request by Council Member Juan Narvaez 1. Status report on the Mud Run3 sponsorships and expenditures, with possible action.
Request by Council Member Roque Vela, Jr. 1. Discussion with possible action to authorize the City Manager to enter into agreement with Alexander Residential for the Bartlett Extension Project. 2. Discussion with possible action on creating a City-wide Youth and Veterans Homelessness Committee and any other related matters. 3. Status report regarding ambulance service at Fire Station No. 12, located on University Boulevard and Loop 20, with possible action.
Discussion with possible action on the appointment of a new City Manager, including potential interviews of applicants, and any matters related thereto.
Presentation of the fiscal year 2013-2014 Comprehensive Annual Financial Report (CAFR) prepared by the City of Laredo's Financial Services Department and audited by the Independent Audit Firm of Canales, Garza, and Baum, P.L.L.C.
XVI. RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIT BOARD 53. Consideration to renewal annual contract FY11-039 to Goodyear Tire and Rubber Company, Akron,Ohio in the estimated amount of $283,926.09. Contract is to provide leased tires, based on monthly mileage used, for El Metro buses and Para-Transit fleet. This contract provides tires for fifty one (51) buses, twenty (20) para-transit vehicles, six (6) medium size vehicles and one (1) wrecker. This the final year of extension for this contract.Funding is available in the El Metro Operations Budget. (Approved by Finance & Operations Committee) 54. Consideration to award annual supply contracts FY14-093 to the listed of vendors to provide bus and fleet maintenance parts. Contract will be awarded by item(s) to the lowest responsible bidder for parts commonly purchased for non-warranty repairs. Primary Vendors: Est. Contract Amount: Primary Vendors: Est. Contract Amount: Andy’s Auto Air & Supply $57,401.28 National Bus Sales $74,703.42 C.C. Battery Co., Inc. $70,058.28 New Flyer $45,394.38 Coastal Diesel Injection Service, Inc. $79,700.61 O'Reilly Auto Parts $16,617.81 CD Starter Service $60,622.74 Prevost Parts $104,117.96 Creative Bus Sales $59,741.64 RDO Equipment Co. $84,124.21 Full Service Auto Parts $20,884.31 Rotex Truck Center $52,207.38 Gonzalez Auto Parts $54,522.66 Teg's Warehouse Supply, LLC $93,776.02 Gillig Corporation, Inc. $93,120.28 Velco $7,088.40 Muncie Transit Supply $129,166.00 Vehicle Maintenance Programs $53,285.44 NAPA Auto and Truck Parts $10,980.00 Grand Total $1,167,512.82 All items will be purchased on an as needed basis. Funding is available in the El Metro Operations Fund. (Approved by Finance & Operations Committee) XV. EXECUTIVE SESSION The City Council hereby reserves the right to go into executive session at any time during this public meeting, if such is requested by the City Attorney or other legal counsel for the City, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item. 52. Request for executive session pursuant to Texas Government Code Section 551.072 to deliberate the value of real property pertaining to a potential purchase of real property located at 1204 Matamoros, legally described as Lots 4 thru 7, Block 73, Western Division, Laredo, Webb County, Texas. Acquisition of this tract would be for municipal purposes, to include supplemental parking improvements.
ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL AND ADJOURN