COMMUNICATIONS AND RECOGNITIONS Recognitions V. Recognizing Mr. Edward Castillo for his years of service with the Planning and Zoning Commission. I A. Presentation by Ms. Elizabeth Alonzo-Villarreal from NeighborWorks Laredo.
Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Items VI (Part 1 of 2) & Supplemental Agenda Item II A
VI. Appointment by Council Member Roque Vela of Elizabeth Alonzo Villarreal to the Transportation and Traffic Safety Advisory Committee. II A. Appointment by Council Member Esteban Rangel of Dora Flores to the Library Board.
Presentation by the Board of Directors from the Central Laredo Municipal Management District.
Presentation by Marc David Contreras, Laredo Area Coordinator for "Walk to Defeat ALS" with the ALS Association.
Appointment by Council Member Roque Vela of Elizabeth Alonzo Villarreal to the Transportation and Traffic Safety Advisory Committee.
Discussion with possible action to shift the operating hours of City Pools to a later time to increase usage among constituents and prevent heat related problems.
Discussion on the possibility of implementing a multi-faceted approach for solving the synthetic drug problem in our community to include stricter enforcement of existing regulations and adoption standards for head shops whose impact to the surrounding neighborhood are detrimental to the public in general and cause a public nuisance, with possible action. (Co-Sponsored by Council Member George Altgelt)
Public hearing and introductory ordinance amending Chapter 19, Motor Vehicles and Traffic, Article VIII, Stopping, Standing or Parking, of the Code of Ordinances of the City of Laredo by specifically amending Section 19-362 (d), City owned parking lot rates and hours of operation, clarifying boundaries for ($40.00) downtown employees only monthly parking rate to be located within the area bounded by Matamoros on the north, Water on the south, San Bernardo on the east and Santa Maria on the west and increasing the Hamilton Parking Garage monthly rate from $60.00 to $75.00, adding Section 19-362 (e) establishing a monthly parking rate of $100.00 per parking space for parking lot acquired on Victoria and Juarez, and to provide for severability, publication and effective date. AS AMENDED.
Public hearing and introductory ordinance amending Chapter 21, Offenses and Miscellaneous Provisions; Article V, Alarm Systems; of the Code of Ordinances providing clarifications on definitions; exempting federal, state, and county government buildings; amending the classification for alarm permits and fees for alarm permits and false call notifications; establishing new regulations and fees for alarm notifications on non-permitted sites; allowing provisions for series of false call notifications originating from a common cause; allowing for the designation of a person authorized to sign criminal complaints for violations of this article; providing for publication and an effective date.
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 5, Block 253, Eastern Division, located at 419 Lane Street, from B-1 (Limited Business District) to R-3 (Mixed Residential District); providing for publication and effective date. Staff supports the application and Planning and Zoning Commission recommends approval of the zone change. District III
Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for a parking lot on Lots 1, 3 and 5, Block 481, Eastern Division, located at 4317 and 4319 Marcella Avenue; providing for publication and effective date. Staff is in support of the of the application. District IV
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for a parking lot on Lot 10, Block 481, Eastern Division, located at 306 East Eistetter Street; providing for publication and effective date. Staff is in support of the application. District IV
INTRODUCTORY ORDINANCES 6. Amending Ordinance No. 2001-O-222, which previously authorized the City Manager to convey fee simple title of the surface only of the 1300 block of South Urbahn in three parcels designated as A,B, & C to the abutting property owners, to rescind the conveyance of Parcel C given that it did not materialize; and further authorizing the City Manager to convey fee simple 4 title of the surface only of Parcel C and an additional 7,290.16 sq.ft out of South Urbahn Avenue between Bismark Avenue and the East Right-of Way line of South Meadow to the new abutting property owner Jesus G. Chapa at the Fair Market Price of $29,200.00, and providing for effective date. (Approved by Operations and Finance Committees). 7. Authorizing the City Manager to accept and execute contracts from the Department of State Health Services (DSHS) and amending the FY 2015-2016 City of Laredo Health Department (CLHD) budget by appropriating revenues and expenditures in the amount of $420,658.00 for a total of $1,944,210.00 for the continuation of the City of Laredo Health Department's Office of Public Health Practices (OPHP) Services which includes Disease Control, Food Safety, Zoonosis and Local Public Health System support, the Immunizations Prevention Program and HIV Prevention Program for the term period from September 1, 2015 through August 31, 2016. (Approved by Operations and Finance Committees). 8. Authorizing the City Manager to enter into a forty (40-year) Lease Agreement with Rio Bravo Hangar, LLC, as LESSEE to construct a Hangar of approximately 20,000 sq. ft., on an approximate 1.46-acre or 63,597.60 square foot tract of aeronautical use land at the Laredo International Airport. The appraised Fair Market Annual Rent (FMR) shall be $30,527.00 and shall be adjusted annually by changes in the Consumer Price Index and at each ten (10) year anniversary by appraisal of the leased premises excluding improvements; providing for effective date. (Approved by Operations and Finance Committees).
Items X & Supplemental Agenda Item II 1
RESOLUTIONS 10. 2015-R-61 Accepting the conveyance of the following 20 Foot Utility and Utility Access Easement and corresponding Temporary Construction Easement for the Right To Construct, Reconstruct, Repair and Perpetually Maintain Water Line Improvements for the construction of a 16” Diameter Waterline for the TxDot Utilities Relocation Loop 20 & Clark Project from: Killam Development, Ltd., By: Killam Management, L.C., General Partner, By: Radcliffe Killam II, Manager, Utility Easement as follows: A tract of land found to contain 0.2368 acres (10,315 sq. ft) more or less, situated in Porcion 28, Abstract 241. A copy of which Conveyance is attached as Exhibits A & A-1; and directing that the said Easement be filed of Record in Official Property Records of Webb County, Texas. (Approved by Operations Committee). 11. 2015-R-62 Accepting the conveyance of the following 20 Foot Utility and Utility Access Easement and corresponding Temporary Construction Easement for the Right To Construct, Reconstruct, Repair and Perpetually Maintain Sanitary Sewer Line Improvements for the construction of a 12” Diameter Sanitary Sewer Line for the TxDot Utilities Relocation Loop 20 & Clark Project from: Killam Ranch Properties, Ltd., By: Killam Ranch Properties I, LLC, General Partner, By: David W. Killam, Sole Managing Member, Utility Easement as follows: A tract of land found to contain 0.0935 acres (4,075 sq. ft) more or less, situated in Porcion 30, Abstract 469. A copy of which Conveyance is attached as Exhibits A & A-1; and directing that the said Easement be filed of Record in Official Property Records of Webb County, Texas. (Approved by Operations Committee). 12. 2015-R-63 Accepting the conveyance of the following 20 Foot Utility and Utility Access Easement and corresponding Temporary Construction Easement for the Right To Construct, Reconstruct, Repair and Perpetually Maintain Water Line Improvements for the construction of a 24” Diameter Waterline for the TxDot Utilities Relocation Loop 20 & Clark Project from: Killam Ranch Properties, Ltd., By: Killam Ranch Properties I, LLC, General Partner, By: David W. Killam, Sole Managing Member, Utility Easement as follows:A tract of land found to contain 0.3166 acres (13,792 sq. ft) more or less, situated in Porcion 30, Abstract 469. A copy of which Conveyance is attached as Exhibits A & A-1; and directing that the said Easement be filed of Record in Official Property Records of Webb County, Texas. (Approved by Operations Committee). 13. 2015-R-64 Accepting the conveyance of the following 20 Foot Utility and Utility Access Easement and corresponding Temporary Construction Easement for the Right To Construct, Reconstruct, Repair and Perpetually Maintain Water Line Improvements for the construction of a 24” Diameter Waterline for the TxDot Utilities Relocation Loop 20 & Clark Project from: Killam Ranch Properties, Ltd., By: Killam Ranch Properties I, LLC, General Partner, By: David W. Killam, Sole Managing Member, Utility Easement as follows: A tract of land found to contain 0.0193 acres (840 sq. ft) more or less, situated in Porcion 30, Abstract 469. A copy of which Conveyance is attached as Exhibits A & A-1; and directing that the said Easement be filed of Record in Official Property Records of Webb County, Texas. (Approved by Operations Committee). 14. 2015-R-65 Providing that Laredo Municipal Housing (LMH) adopt a rental policy that grants housing priority, as units become available, to homeless veterans who are referred by a veteran assistance agency or organization and who are able to meet all lease requirements. (Approved by Operations Committee). II. RESOLUTIONS 1. 2015-R-68 Resolution directing publication of notice of intention to issue City of Laredo, Texas Combination Tax and Revenue Certificates of Obligation, in one or more series, in the maximum principal amount of $21,750,000.00, for the purpose of (1) constructing, improving and repairing city streets and sidewalks, together with drainage, traffic and street signalization and lighting improvements; (2) renovating and improving city-owned buildings; (3) acquisition of equipment and vehicles for various city departments, to wit: city administration, health department,engineering department, parks and leisure department, public safety departments, and public works departments; (4) acquiring, constructing and improving municipal parks and recreational facilities, including constructing related drainage improvements and landfill cell; (5) purchasing one or more parcels of land located in the city’s downtown area for municipal parking, municipal buildings and for future improvements to the for municipal parking, municipal buildings and for future improvements to the city-owned plaza theater; (6) purchasing land and improvements on Chihuahua street for future development as a public museum or community activity center; and (7) paying legal, fiscal, and engineering fees in connection with such projects.
MOTIONS 15. Authorizing the City Manager to enter into a "Letter of Authority for Preparation and Approval of Project Plans, Engineering and Estimates" with the Union Pacific Railroad Company for their review of the Calton Road Grade Separation and Roadway Widening Project (CSJ#0922-33-093) in an amount not to exceed seventy-five thousand dollars ($75,000.00). This project is federally funded, reimbursable to the City. 16. Motion approving the submission of the 2015-2019 Five Year Consolidated Plan and 2015 Consolidated One Year Action Plan to the U.S. Department of Housing and Urban Development (HUD) in request for funding in the amounts of $3,459,923.00 in 41st Action Year Community Development Block Grant (CDBG) funds, $810,705.00 through the HOME Investment Partnership Program (HOME), and $316,721.00 through the Emergency Solutions Grant (ESG). An additional $2,760.00 is anticipated to be received through CDBG program income, $96,060.00 in Section 108 Loan Repayment, $66,000.00 in Housing Rehabilitation Revolving Loan Funds, and $156,000.00 in HOME Program Income. Also authorizing the City Manager to execute all documents as a result of the Plan's submission. The plan identifies the projects proposed to be funded by HUD through entitlement program funds and anticipated program income, which are as follows: 18. Consideration to renew existing contract FY14-075 to Gateway Glass & Mirror, Laredo, Texas in an amount up to $15,000.00 for the purchase of windshield and back glass replacement parts/services for the City’s automobiles and trucks. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. All parts and services will be secured on an as needed basis. Funding is available in the Fleet Maintenance Budget. (Approved by Operations Committee). 20. Approval of the 2015 Certified Appraisal Roll from the Webb County Appraisal District for the development of the City's tax roll; acceptance of the Effective and Rollback Tax Rate Calculations for Tax Year 2015; and setting of the public hearing dates of August 17th and September 8th, 2015 for the proposed tax rate of $0.637000/$100 value. (This will be the twelfth year that the City adopts the same tax rate.)
Presentation of the Plan of Finance by Noe Hinojosa of Estrada-Hinojosa & Company, Inc., as it relates to possible new bond issues.
Authorizing the City Manager to award a three (3) year Professional Service Contract to the best value applicant, BBVA Compass Bank, for depository banking services for fiscal years 2016 through 2018 at a net estimated cost of $191,409.00. The contract has an additional two (2) year extension option. (Approved by Operations Committee, and the Finance Committee recommended the contract be awarded to PlainsCapital Bank).
Consideration to award contract number FY15-049 to the sole bidder, Rafter P. Transport, Floresville, Texas in an amount up to $250,000.00 to provide hauling and disposal services of approximately 5,500 cubic yard of wastewater bio-solids from the City of Laredo South Wastewater Treatment Plant. The frequency and number of loads vary depending on the City's need. The bid price is based on a $1,645.00 and $1,780.00 per cubic yard rate. All services will be purchased on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Utilities Department – Wastewater Treatment Division budget. (Approved by Finance Committee).
CONSENT AGENDA Resolutions and Motions previously brought before Operations and Finance Committees may be approved by City Council categorically EN BLOC. At Council's request, specific items may be withheld from the consent agenda for individual treatment. XII (a) RESOLUTIONS 2015-R-60 Authorizing the City Manager to accept additional funds in the amount of $28,170.13 for a total grant amount of $152,445.24 from the Texas Homeland Security State Administrative Agency (THSSAA) for the purpose of funding the 2015 Local Border Security Program (LBSP). No local match is required. The grant period is from February 1, 2015 through September 30, 2015. Funding will be used to pay for overtime to increase patrol security along the Texas-Mexican border. XII (b) MOTIONS 1. Consideration to enter into contract with WalkerCom, Inc. in the amount of $57,809.61 utilizing the Buy Board Cooperative Purchasing Program, contract No. 409-12, to partially upgrade the City of Laredo Health Department (CLHD) telephone system. Funding is available through the Health Department budget. 2. Consideration for approval of the World Trade Bridge Maintenance and Upgrade – Hazmat System as complete, approval of change order No. 1, a decrease of $6,843.60 for the balance of quantities actually constructed in place, release of retainage and approval of final payment in the amount of $11,878.32 to Vision Construction Company, Laredo, Texas. Final construction contract amount is $72,375.60. Funding is available in the Bridge 2008 Bond. 4. Consideration for approval of the Construction of a New Disposal Cell (Phase 3 Cell 1) at the City of Laredo Municipal Landfill Located at 6912 Hwy. 359 as complete, approval of change order No. 1, a decrease of $272,419.40 for the balance of quantities actually constructed in place and to add fifty (50) calendar days for weather delays to the construction contract time, release of retainage and approval of final payment in the amount of $170,162.97 to L.D. Kemp Excavating, Inc., Fort Worth, Texas. Final construction contract amount is $2,695,566.30. Funding is available in the 2012A C.O. Issue - Landfill Cells. 5. Consideration for approval of the Laredo International Airport M&M Cargo Parking Lot Rehabilitation as complete, approval of change order No. 1, a decrease of $5,900.00 for the balance of quantities actually constructed in place, release of retainage and approval of final payment in the amount of $39,542.55 to Laredo Concrete Cutting and Sealant, Laredo, Texas. Final construction contract amount is $277,856.70. Funding is available in the Airport Construction Fund. 6. Consideration to award annual supply contract number FY15-052 to the following low bidders: 1. Emperor Services LLC, Laredo, Texas in an amount up to $281,090.00 for the purchase of the following paving, and construction materials: a. Sand delivered to Public Works and Utilities Job Site - $13.25/ton b. Sand picked up by City Trucks - $7.50/Ton 2. Vulcan Materials, San Antonio, Texas in an amount up to $246,440.00 for the purchase of the following paving, and construction materials: a. Asphalt Cold Laid delivered to Public Works and Utilities Job Site - $61.61/ton; This contract is for the purchase of materials required for all city paving and construction projects. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All materials are purchased on an as needed basis and funding is available in the Public Works Department, Utilities Department and various construction project budgets. 7. Consideration to renew existing contract FY13-054 to Rotex Truck Center, Laredo, Texas for an amount up to $60,000.00 for the purchase of International Original Equipment Manufacturer (OEM) automotive parts for the City’s medium size trucks.The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. All parts will be secured on an as needed basis. Funding is available in the Fleet Maintenance Budget. 8. Consideration to renew the existing six (6) month contract FY14-039 to Hollon Oil Company, Weslaco, Texas in an amount up to $88,000.00 for the purchase of motor oil and lubricants for the Fleet Department. The term of this contract shall be for a period of six (6) months beginning as of the date of its execution. There will be no price increase during this extension period. All lubricants will be secured on an as needed basis. Funding is available in the Fleet Maintenance Budget. 9. Consideration to renew existing annual contract FY14-014 to the following vendors: 1. Velco Inc., Laredo, Texas in an amount up to $35,000.00; and 2. Hosemasters, Laredo, Texas in an amount up to $15,000.00, for the fabrication of hydraulic hoses with fittings for the City’s heavy equipment. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. All hoses will be purchased on an as needed basis. Funding is available in the Fleet Maintenance Budget. 10. Consideration to renew existing contract FY14-070 to Gutierrez Machine Shop, Laredo, Texas in an amount up to $750,000.00 for professional welding services for the Utilities Department. The services requested include site repairs to various water and wastewater treatment plants, lift stations, and other municipal utility facilities. There will be no price increase during this extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All services will be requested on an as needed basis. Funding is available in the Utilities Department Budget. 11. Consideration to award an annual contract to Ingram Ready Mix, Inc. in an amount not to exceed $45,000.00, as the alternate source supplier of ready mix cement materials for various City departments to be used when the Primary Vendor is unable to respond in pursuant to Section 21.9 of Contract No. FY14-067. The term of the contract shall be for a period of one (1) year beginning as of the date of it's execution. All materials are purchased on an as needed basis utilizing the Utilities, Parks and Leisure Services, Public Works Departments and construction projects budgets. AS AMENDED. 12. Authorizing and advancing funding to the Laredo Urban Transportation Study - Metropolitan Planning Organization (LUTS - MPO) in the amount not to exceed $290,000.00 for payment of CDM Smith consulting services for the development of the Transit Development Plan which said sums are 100% reimbursable from federal funds supplied to the M.P.O. as per the fiscal agreement between the City and the MPO. Funding is available in the General Fund - Planning MPO Grant. 13. Consideration to award contract number FY15-050 to the sole bidder MO-VAC, Environmental Inc., McAllen, Texas in an amount up to $65,000.00 for the transportation and disposal of leachate contaminated water for the Solid Waste Services Department. The frequency and number of loads vary depending on the City's need. The bid price is based on a per gallon rate. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Solid Waste Services Department fund. 14. Authorizing the City Manager to execute a contract utilizing the BuyBoard cooperative purchasing program pricing to Fuquay, Inc, of New Braunfels, Texas, for the repairs required at the McPherson Lift Station in the amount of $138,100.00. This lift station services the Laredo Country Club, Plantation, D. J. Alexander, Lago del Mar, Winfield, part of Del Mar and adjacent areas. Funding is available in the 2014 Sewer Revenue Bond. 15. Authorizing the City Manager to release 1% of the total retainage in the amount of $156,746.82, to Mountain Cascade of Texas LLC, Mansfield, Texas for the 60 inch Transmission Main Project. The project is 99% complete. The contract amount remains the same at $15,788,596.71. Funding is available in the 2012 Revenue Bond. 16. Awarding a construction contract to the lowest bidder Qro-Mex Construction Co., Inc. from Granite Shoals, Texas in the amount of $2,817,202.00 for the TxDOT Utility Relocations Loop 20 and Clark with a construction time of one hundred and eighty (180) working days; and authorizing the City Manager to execute all related contract documents contingent upon receipt of insurance and bond documents. Funding is available in the 2013 and 2014 Water Revenue Bonds in the amounts of $299,949.00 and $1,700,000.00 respectively and the 2014 Sewer Revenue Bond in the amount of $817,253.00.
GENERAL COUNCIL DISCUSSIONS AND PRESENTATIONS Request by Mayor Pete Saenz Status on the progress of the City Charter Review Committee and a possible timeline. Discussion of TXDOT's results on the Mines Road Light Synchronization Study, with possible action.
Request by Council Member Esteban Rangel Discussion with possible action on directing the City Manager to start negotiations with Webb County on the possibility of taking over the water plant in Rio Bravo.
C. Request by Council Member Alejandro "Alex" Perez 1. Discussion with possible action to include El Metro bus stop and schedule information on Google Transit provided by the Google Maps application in an effort to increase convenience and ridership levels. This program is separate from the real-time bus information system currently available on the El Metro website. (Co-Sponsored by Council Member George Altgelt) 2. Discussion with possible action on the use of drones in public safety operations by Fire and Police Departments.
Request by Council Member Roque Vela, Jr. Discussion with possible action on renaming the Main Laredo Public Library to "Joe A. Guerra Public Library," former City of Laredo Council Member.
Request by Council Member George Altgelt Report on the survey of heavy machinery/equipment and report on monies spent on rental of heavy machinery/equipment for fiscal year 2014-2015.
Request by Council Member George Altgelt Status update on the commercial vehicle enforcement in the Mines Road area.
Discussion with possible action on directing the City Manager to go out for Request for Qualifications (RFQs) for the preliminary engineering work on the Reuthinger section of the Hachar Parkway.
Request by Council Member Roberto Balli 1. Discussion with possible action to convert one or more sections at the old Southern Hotel into a senior citizen fitness center. 2. Presentation by the Board of Directors from the Central Laredo Municipal Management District.
Aug 03, 2015 City Council
COMMUNICATIONS AND RECOGNITIONS Recognitions V. Recognizing Mr. Edward Castillo for his years of service with the Planning and Zoning Commission. I A. Presentation by Ms. Elizabeth Alonzo-Villarreal from NeighborWorks Laredo.
Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Items VI (Part 1 of 2) & Supplemental Agenda Item II A
VI. Appointment by Council Member Roque Vela of Elizabeth Alonzo Villarreal to the Transportation and Traffic Safety Advisory Committee. II A. Appointment by Council Member Esteban Rangel of Dora Flores to the Library Board.
Presentation by the Board of Directors from the Central Laredo Municipal Management District.
Presentation by Marc David Contreras, Laredo Area Coordinator for "Walk to Defeat ALS" with the ALS Association.
Appointment by Council Member Roque Vela of Elizabeth Alonzo Villarreal to the Transportation and Traffic Safety Advisory Committee.
Discussion with possible action to shift the operating hours of City Pools to a later time to increase usage among constituents and prevent heat related problems.
Discussion on the possibility of implementing a multi-faceted approach for solving the synthetic drug problem in our community to include stricter enforcement of existing regulations and adoption standards for head shops whose impact to the surrounding neighborhood are detrimental to the public in general and cause a public nuisance, with possible action. (Co-Sponsored by Council Member George Altgelt)
Public hearing and introductory ordinance amending Chapter 19, Motor Vehicles and Traffic, Article VIII, Stopping, Standing or Parking, of the Code of Ordinances of the City of Laredo by specifically amending Section 19-362 (d), City owned parking lot rates and hours of operation, clarifying boundaries for ($40.00) downtown employees only monthly parking rate to be located within the area bounded by Matamoros on the north, Water on the south, San Bernardo on the east and Santa Maria on the west and increasing the Hamilton Parking Garage monthly rate from $60.00 to $75.00, adding Section 19-362 (e) establishing a monthly parking rate of $100.00 per parking space for parking lot acquired on Victoria and Juarez, and to provide for severability, publication and effective date. AS AMENDED.
Public hearing and introductory ordinance amending Chapter 21, Offenses and Miscellaneous Provisions; Article V, Alarm Systems; of the Code of Ordinances providing clarifications on definitions; exempting federal, state, and county government buildings; amending the classification for alarm permits and fees for alarm permits and false call notifications; establishing new regulations and fees for alarm notifications on non-permitted sites; allowing provisions for series of false call notifications originating from a common cause; allowing for the designation of a person authorized to sign criminal complaints for violations of this article; providing for publication and an effective date.
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 5, Block 253, Eastern Division, located at 419 Lane Street, from B-1 (Limited Business District) to R-3 (Mixed Residential District); providing for publication and effective date. Staff supports the application and Planning and Zoning Commission recommends approval of the zone change. District III
Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for a parking lot on Lots 1, 3 and 5, Block 481, Eastern Division, located at 4317 and 4319 Marcella Avenue; providing for publication and effective date. Staff is in support of the of the application. District IV
Public hearing and introductory ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for a parking lot on Lot 10, Block 481, Eastern Division, located at 306 East Eistetter Street; providing for publication and effective date. Staff is in support of the application. District IV
INTRODUCTORY ORDINANCES 6. Amending Ordinance No. 2001-O-222, which previously authorized the City Manager to convey fee simple title of the surface only of the 1300 block of South Urbahn in three parcels designated as A,B, & C to the abutting property owners, to rescind the conveyance of Parcel C given that it did not materialize; and further authorizing the City Manager to convey fee simple 4 title of the surface only of Parcel C and an additional 7,290.16 sq.ft out of South Urbahn Avenue between Bismark Avenue and the East Right-of Way line of South Meadow to the new abutting property owner Jesus G. Chapa at the Fair Market Price of $29,200.00, and providing for effective date. (Approved by Operations and Finance Committees). 7. Authorizing the City Manager to accept and execute contracts from the Department of State Health Services (DSHS) and amending the FY 2015-2016 City of Laredo Health Department (CLHD) budget by appropriating revenues and expenditures in the amount of $420,658.00 for a total of $1,944,210.00 for the continuation of the City of Laredo Health Department's Office of Public Health Practices (OPHP) Services which includes Disease Control, Food Safety, Zoonosis and Local Public Health System support, the Immunizations Prevention Program and HIV Prevention Program for the term period from September 1, 2015 through August 31, 2016. (Approved by Operations and Finance Committees). 8. Authorizing the City Manager to enter into a forty (40-year) Lease Agreement with Rio Bravo Hangar, LLC, as LESSEE to construct a Hangar of approximately 20,000 sq. ft., on an approximate 1.46-acre or 63,597.60 square foot tract of aeronautical use land at the Laredo International Airport. The appraised Fair Market Annual Rent (FMR) shall be $30,527.00 and shall be adjusted annually by changes in the Consumer Price Index and at each ten (10) year anniversary by appraisal of the leased premises excluding improvements; providing for effective date. (Approved by Operations and Finance Committees).
Items X & Supplemental Agenda Item II 1
RESOLUTIONS 10. 2015-R-61 Accepting the conveyance of the following 20 Foot Utility and Utility Access Easement and corresponding Temporary Construction Easement for the Right To Construct, Reconstruct, Repair and Perpetually Maintain Water Line Improvements for the construction of a 16” Diameter Waterline for the TxDot Utilities Relocation Loop 20 & Clark Project from: Killam Development, Ltd., By: Killam Management, L.C., General Partner, By: Radcliffe Killam II, Manager, Utility Easement as follows: A tract of land found to contain 0.2368 acres (10,315 sq. ft) more or less, situated in Porcion 28, Abstract 241. A copy of which Conveyance is attached as Exhibits A & A-1; and directing that the said Easement be filed of Record in Official Property Records of Webb County, Texas. (Approved by Operations Committee). 11. 2015-R-62 Accepting the conveyance of the following 20 Foot Utility and Utility Access Easement and corresponding Temporary Construction Easement for the Right To Construct, Reconstruct, Repair and Perpetually Maintain Sanitary Sewer Line Improvements for the construction of a 12” Diameter Sanitary Sewer Line for the TxDot Utilities Relocation Loop 20 & Clark Project from: Killam Ranch Properties, Ltd., By: Killam Ranch Properties I, LLC, General Partner, By: David W. Killam, Sole Managing Member, Utility Easement as follows: A tract of land found to contain 0.0935 acres (4,075 sq. ft) more or less, situated in Porcion 30, Abstract 469. A copy of which Conveyance is attached as Exhibits A & A-1; and directing that the said Easement be filed of Record in Official Property Records of Webb County, Texas. (Approved by Operations Committee). 12. 2015-R-63 Accepting the conveyance of the following 20 Foot Utility and Utility Access Easement and corresponding Temporary Construction Easement for the Right To Construct, Reconstruct, Repair and Perpetually Maintain Water Line Improvements for the construction of a 24” Diameter Waterline for the TxDot Utilities Relocation Loop 20 & Clark Project from: Killam Ranch Properties, Ltd., By: Killam Ranch Properties I, LLC, General Partner, By: David W. Killam, Sole Managing Member, Utility Easement as follows:A tract of land found to contain 0.3166 acres (13,792 sq. ft) more or less, situated in Porcion 30, Abstract 469. A copy of which Conveyance is attached as Exhibits A & A-1; and directing that the said Easement be filed of Record in Official Property Records of Webb County, Texas. (Approved by Operations Committee). 13. 2015-R-64 Accepting the conveyance of the following 20 Foot Utility and Utility Access Easement and corresponding Temporary Construction Easement for the Right To Construct, Reconstruct, Repair and Perpetually Maintain Water Line Improvements for the construction of a 24” Diameter Waterline for the TxDot Utilities Relocation Loop 20 & Clark Project from: Killam Ranch Properties, Ltd., By: Killam Ranch Properties I, LLC, General Partner, By: David W. Killam, Sole Managing Member, Utility Easement as follows: A tract of land found to contain 0.0193 acres (840 sq. ft) more or less, situated in Porcion 30, Abstract 469. A copy of which Conveyance is attached as Exhibits A & A-1; and directing that the said Easement be filed of Record in Official Property Records of Webb County, Texas. (Approved by Operations Committee). 14. 2015-R-65 Providing that Laredo Municipal Housing (LMH) adopt a rental policy that grants housing priority, as units become available, to homeless veterans who are referred by a veteran assistance agency or organization and who are able to meet all lease requirements. (Approved by Operations Committee). II. RESOLUTIONS 1. 2015-R-68 Resolution directing publication of notice of intention to issue City of Laredo, Texas Combination Tax and Revenue Certificates of Obligation, in one or more series, in the maximum principal amount of $21,750,000.00, for the purpose of (1) constructing, improving and repairing city streets and sidewalks, together with drainage, traffic and street signalization and lighting improvements; (2) renovating and improving city-owned buildings; (3) acquisition of equipment and vehicles for various city departments, to wit: city administration, health department,engineering department, parks and leisure department, public safety departments, and public works departments; (4) acquiring, constructing and improving municipal parks and recreational facilities, including constructing related drainage improvements and landfill cell; (5) purchasing one or more parcels of land located in the city’s downtown area for municipal parking, municipal buildings and for future improvements to the for municipal parking, municipal buildings and for future improvements to the city-owned plaza theater; (6) purchasing land and improvements on Chihuahua street for future development as a public museum or community activity center; and (7) paying legal, fiscal, and engineering fees in connection with such projects.
MOTIONS 15. Authorizing the City Manager to enter into a "Letter of Authority for Preparation and Approval of Project Plans, Engineering and Estimates" with the Union Pacific Railroad Company for their review of the Calton Road Grade Separation and Roadway Widening Project (CSJ#0922-33-093) in an amount not to exceed seventy-five thousand dollars ($75,000.00). This project is federally funded, reimbursable to the City. 16. Motion approving the submission of the 2015-2019 Five Year Consolidated Plan and 2015 Consolidated One Year Action Plan to the U.S. Department of Housing and Urban Development (HUD) in request for funding in the amounts of $3,459,923.00 in 41st Action Year Community Development Block Grant (CDBG) funds, $810,705.00 through the HOME Investment Partnership Program (HOME), and $316,721.00 through the Emergency Solutions Grant (ESG). An additional $2,760.00 is anticipated to be received through CDBG program income, $96,060.00 in Section 108 Loan Repayment, $66,000.00 in Housing Rehabilitation Revolving Loan Funds, and $156,000.00 in HOME Program Income. Also authorizing the City Manager to execute all documents as a result of the Plan's submission. The plan identifies the projects proposed to be funded by HUD through entitlement program funds and anticipated program income, which are as follows: 18. Consideration to renew existing contract FY14-075 to Gateway Glass & Mirror, Laredo, Texas in an amount up to $15,000.00 for the purchase of windshield and back glass replacement parts/services for the City’s automobiles and trucks. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. All parts and services will be secured on an as needed basis. Funding is available in the Fleet Maintenance Budget. (Approved by Operations Committee). 20. Approval of the 2015 Certified Appraisal Roll from the Webb County Appraisal District for the development of the City's tax roll; acceptance of the Effective and Rollback Tax Rate Calculations for Tax Year 2015; and setting of the public hearing dates of August 17th and September 8th, 2015 for the proposed tax rate of $0.637000/$100 value. (This will be the twelfth year that the City adopts the same tax rate.)
Presentation of the Plan of Finance by Noe Hinojosa of Estrada-Hinojosa & Company, Inc., as it relates to possible new bond issues.
Authorizing the City Manager to award a three (3) year Professional Service Contract to the best value applicant, BBVA Compass Bank, for depository banking services for fiscal years 2016 through 2018 at a net estimated cost of $191,409.00. The contract has an additional two (2) year extension option. (Approved by Operations Committee, and the Finance Committee recommended the contract be awarded to PlainsCapital Bank).
Consideration to award contract number FY15-049 to the sole bidder, Rafter P. Transport, Floresville, Texas in an amount up to $250,000.00 to provide hauling and disposal services of approximately 5,500 cubic yard of wastewater bio-solids from the City of Laredo South Wastewater Treatment Plant. The frequency and number of loads vary depending on the City's need. The bid price is based on a $1,645.00 and $1,780.00 per cubic yard rate. All services will be purchased on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Utilities Department – Wastewater Treatment Division budget. (Approved by Finance Committee).
CONSENT AGENDA Resolutions and Motions previously brought before Operations and Finance Committees may be approved by City Council categorically EN BLOC. At Council's request, specific items may be withheld from the consent agenda for individual treatment. XII (a) RESOLUTIONS 2015-R-60 Authorizing the City Manager to accept additional funds in the amount of $28,170.13 for a total grant amount of $152,445.24 from the Texas Homeland Security State Administrative Agency (THSSAA) for the purpose of funding the 2015 Local Border Security Program (LBSP). No local match is required. The grant period is from February 1, 2015 through September 30, 2015. Funding will be used to pay for overtime to increase patrol security along the Texas-Mexican border. XII (b) MOTIONS 1. Consideration to enter into contract with WalkerCom, Inc. in the amount of $57,809.61 utilizing the Buy Board Cooperative Purchasing Program, contract No. 409-12, to partially upgrade the City of Laredo Health Department (CLHD) telephone system. Funding is available through the Health Department budget. 2. Consideration for approval of the World Trade Bridge Maintenance and Upgrade – Hazmat System as complete, approval of change order No. 1, a decrease of $6,843.60 for the balance of quantities actually constructed in place, release of retainage and approval of final payment in the amount of $11,878.32 to Vision Construction Company, Laredo, Texas. Final construction contract amount is $72,375.60. Funding is available in the Bridge 2008 Bond. 4. Consideration for approval of the Construction of a New Disposal Cell (Phase 3 Cell 1) at the City of Laredo Municipal Landfill Located at 6912 Hwy. 359 as complete, approval of change order No. 1, a decrease of $272,419.40 for the balance of quantities actually constructed in place and to add fifty (50) calendar days for weather delays to the construction contract time, release of retainage and approval of final payment in the amount of $170,162.97 to L.D. Kemp Excavating, Inc., Fort Worth, Texas. Final construction contract amount is $2,695,566.30. Funding is available in the 2012A C.O. Issue - Landfill Cells. 5. Consideration for approval of the Laredo International Airport M&M Cargo Parking Lot Rehabilitation as complete, approval of change order No. 1, a decrease of $5,900.00 for the balance of quantities actually constructed in place, release of retainage and approval of final payment in the amount of $39,542.55 to Laredo Concrete Cutting and Sealant, Laredo, Texas. Final construction contract amount is $277,856.70. Funding is available in the Airport Construction Fund. 6. Consideration to award annual supply contract number FY15-052 to the following low bidders: 1. Emperor Services LLC, Laredo, Texas in an amount up to $281,090.00 for the purchase of the following paving, and construction materials: a. Sand delivered to Public Works and Utilities Job Site - $13.25/ton b. Sand picked up by City Trucks - $7.50/Ton 2. Vulcan Materials, San Antonio, Texas in an amount up to $246,440.00 for the purchase of the following paving, and construction materials: a. Asphalt Cold Laid delivered to Public Works and Utilities Job Site - $61.61/ton; This contract is for the purchase of materials required for all city paving and construction projects. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All materials are purchased on an as needed basis and funding is available in the Public Works Department, Utilities Department and various construction project budgets. 7. Consideration to renew existing contract FY13-054 to Rotex Truck Center, Laredo, Texas for an amount up to $60,000.00 for the purchase of International Original Equipment Manufacturer (OEM) automotive parts for the City’s medium size trucks.The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. All parts will be secured on an as needed basis. Funding is available in the Fleet Maintenance Budget. 8. Consideration to renew the existing six (6) month contract FY14-039 to Hollon Oil Company, Weslaco, Texas in an amount up to $88,000.00 for the purchase of motor oil and lubricants for the Fleet Department. The term of this contract shall be for a period of six (6) months beginning as of the date of its execution. There will be no price increase during this extension period. All lubricants will be secured on an as needed basis. Funding is available in the Fleet Maintenance Budget. 9. Consideration to renew existing annual contract FY14-014 to the following vendors: 1. Velco Inc., Laredo, Texas in an amount up to $35,000.00; and 2. Hosemasters, Laredo, Texas in an amount up to $15,000.00, for the fabrication of hydraulic hoses with fittings for the City’s heavy equipment. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. All hoses will be purchased on an as needed basis. Funding is available in the Fleet Maintenance Budget. 10. Consideration to renew existing contract FY14-070 to Gutierrez Machine Shop, Laredo, Texas in an amount up to $750,000.00 for professional welding services for the Utilities Department. The services requested include site repairs to various water and wastewater treatment plants, lift stations, and other municipal utility facilities. There will be no price increase during this extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All services will be requested on an as needed basis. Funding is available in the Utilities Department Budget. 11. Consideration to award an annual contract to Ingram Ready Mix, Inc. in an amount not to exceed $45,000.00, as the alternate source supplier of ready mix cement materials for various City departments to be used when the Primary Vendor is unable to respond in pursuant to Section 21.9 of Contract No. FY14-067. The term of the contract shall be for a period of one (1) year beginning as of the date of it's execution. All materials are purchased on an as needed basis utilizing the Utilities, Parks and Leisure Services, Public Works Departments and construction projects budgets. AS AMENDED. 12. Authorizing and advancing funding to the Laredo Urban Transportation Study - Metropolitan Planning Organization (LUTS - MPO) in the amount not to exceed $290,000.00 for payment of CDM Smith consulting services for the development of the Transit Development Plan which said sums are 100% reimbursable from federal funds supplied to the M.P.O. as per the fiscal agreement between the City and the MPO. Funding is available in the General Fund - Planning MPO Grant. 13. Consideration to award contract number FY15-050 to the sole bidder MO-VAC, Environmental Inc., McAllen, Texas in an amount up to $65,000.00 for the transportation and disposal of leachate contaminated water for the Solid Waste Services Department. The frequency and number of loads vary depending on the City's need. The bid price is based on a per gallon rate. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in the Solid Waste Services Department fund. 14. Authorizing the City Manager to execute a contract utilizing the BuyBoard cooperative purchasing program pricing to Fuquay, Inc, of New Braunfels, Texas, for the repairs required at the McPherson Lift Station in the amount of $138,100.00. This lift station services the Laredo Country Club, Plantation, D. J. Alexander, Lago del Mar, Winfield, part of Del Mar and adjacent areas. Funding is available in the 2014 Sewer Revenue Bond. 15. Authorizing the City Manager to release 1% of the total retainage in the amount of $156,746.82, to Mountain Cascade of Texas LLC, Mansfield, Texas for the 60 inch Transmission Main Project. The project is 99% complete. The contract amount remains the same at $15,788,596.71. Funding is available in the 2012 Revenue Bond. 16. Awarding a construction contract to the lowest bidder Qro-Mex Construction Co., Inc. from Granite Shoals, Texas in the amount of $2,817,202.00 for the TxDOT Utility Relocations Loop 20 and Clark with a construction time of one hundred and eighty (180) working days; and authorizing the City Manager to execute all related contract documents contingent upon receipt of insurance and bond documents. Funding is available in the 2013 and 2014 Water Revenue Bonds in the amounts of $299,949.00 and $1,700,000.00 respectively and the 2014 Sewer Revenue Bond in the amount of $817,253.00.
GENERAL COUNCIL DISCUSSIONS AND PRESENTATIONS Request by Mayor Pete Saenz Status on the progress of the City Charter Review Committee and a possible timeline. Discussion of TXDOT's results on the Mines Road Light Synchronization Study, with possible action.
Request by Council Member Esteban Rangel Discussion with possible action on directing the City Manager to start negotiations with Webb County on the possibility of taking over the water plant in Rio Bravo.
C. Request by Council Member Alejandro "Alex" Perez 1. Discussion with possible action to include El Metro bus stop and schedule information on Google Transit provided by the Google Maps application in an effort to increase convenience and ridership levels. This program is separate from the real-time bus information system currently available on the El Metro website. (Co-Sponsored by Council Member George Altgelt) 2. Discussion with possible action on the use of drones in public safety operations by Fire and Police Departments.
Request by Council Member Roque Vela, Jr. Discussion with possible action on renaming the Main Laredo Public Library to "Joe A. Guerra Public Library," former City of Laredo Council Member.
Request by Council Member George Altgelt Report on the survey of heavy machinery/equipment and report on monies spent on rental of heavy machinery/equipment for fiscal year 2014-2015.
Request by Council Member George Altgelt Status update on the commercial vehicle enforcement in the Mines Road area.
Discussion with possible action on directing the City Manager to go out for Request for Qualifications (RFQs) for the preliminary engineering work on the Reuthinger section of the Hachar Parkway.
Request by Council Member Roberto Balli 1. Discussion with possible action to convert one or more sections at the old Southern Hotel into a senior citizen fitness center. 2. Presentation by the Board of Directors from the Central Laredo Municipal Management District.