MINUTES Approval of the minutes of December 5, 2016, December 12, 2016, December 28, 2016, and January 6, 2017.
COMMUNICATIONS AND RECOGNITIONS Recognitions Communiques 1. Presentation by Eddie Villarreal, President of the Washington's Birthday Celebration Association (WBCA), regarding the upcoming WBCA events with presentation of the 120th Celebration's Commemorative Poster to the City of Laredo Mayor and City Council. 2. Presentation by Streets of Laredo Mall, Inc., DBA Laredo Main Street on the 19th Annual Ueta Jamboozie Festival to be held on Saturday, January 28, 2017 in downtown Laredo. 3. Presentation by the Laredo Commission for Women to the South Texas Food Bank for their Adopt-A-Family Program. The Commission will adopt 10 families for 1 year. 3. Presentation by Jose Flores, Laredo Independent School District Theater Director, on Nixon High School Theater Students for being the only High School to be invited to perform in Edinburgh, Scotland, in August of 2017.
2017-R-02 Authorizing and approving a Tax Abatement Agreement between the City of Laredo and United States Cold Storage, LP., in accordance with Section 3.9(b) of the "Guidelines & Criteria Governing Tax Abatements by the City of Laredo" for the establishment of a reinvestment zone. This Agreement will be for a five (5) year period and will abate taxes at 100% on new improvements for the purpose of economic development and the creation of jobs. United States Cold Storage, LP. is representing they will invest a total of $34,500,000 and create thirty (30) New Full Time jobs. The guidelines and criteria for the agreement are set forth in the attached agreement and attachments.
Authorizing the City Manager to execute a LED Sign Lease by and between the City of Laredo and the Laredo Outlet Shoppes, LLC, a Delaware limited liability company, c/o CBL & Associates Management, Inc., for the use and operation of the LED sign for the promotion of the retail outlet shoppes located on City property at 700 Zaragoza Street, legally described as lots 1-3 and the W 1>4 of 4, Block 17, Western Division in accordance with the executed Economic Development Performance and Program Grant previously approved by City Council on September 2, 2014 through Resolution 2014-R-92 between the City of Laredo and the El Portal Center (EPC) LLC, an Illinois Liability Company. The City is responsible for an amount not to exceed $500,000.00 in total contribution. This agreement sets out the cost of construction, term, management, revenue sharing, insurance requirements, establishes a repair and replacement fund and other related conditions.
Citizen comments Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Amending Chapter 2 (Administration), Article II (Departments, Officers, and Employees), Division 5 (Civil Service) by adding and removing language to the Municipal Civil Service Rules and Regulations for City employees not covered by a Collective Bargaining Agreement; as recommended by the Municipal Civil Service Commission for improvement of the existing disciplinary procedures and appeal, and grievance process for classified City employees; repealing conflicting ordinances providing that this ordinance is cumulative; providing a severability clause and providing an effective date.
Consideration to ratify award of Phase II for contract FY15-063 to Conventions, Sports & Leisure International, LLC. (CLS), Minneapolis, MN for the Convention Center Feasibility Study (Update). Contract amount for Phase II is $40,000.00 including all related fees and out of pocket expenses; total contract amount is now $136,500.00. Phase II of study includes: Hotel Market/Financial Analysis; design to fully evaluate the financial performance and relevant implications of a potential hotel/convention center that would operate as a single business unit, which is critical in establishing a beneficial negotiating position for the City should the project involve a public/private partnership framework. Funding for this study is available in the Capital Improvement Fund
APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES 1. Appointment by Council Member Vidal Rodriguez of Marissa Ramirez to the Convention & Visitors Bureau Advisory Committee. 2. Appointment by Council Member Alberto Torres Jr. of Sabas Zapata III to the Municipal Civil Service Commission. 3. Appointment by Council Member Alberto Torres Jr. of Ana Saenz to the Ethics Commission. 4. Appointment by Council Member Alberto Torres Jr. of Jose Luis Castillo to the 2 Board of Adjustments. 5. Appointment by Council Member Alberto Torres Jr. of Jesus "Chuy" Dominguez to the Economic Development Advisory Committee. 6. Re-Appointment by Council Member Alberto Torres Jr. of Carmelita Alaniz to the Library Advisory Committee. 7. Re-Appointment by Council Member Alberto Torres Jr. of Juan Salinas to the Technical Review Board and AD-HOC Committee. 8. Appointment by Council Member Alberto Torres Jr. of Jose M. "Chema" Guevara to the Parks & Recreation Board. 9. Appointment by Council Member Alberto Torres Jr. of Johnny Narvaez to the Planning & Zoning Commission. 10. Re-Appointment by Council Member Alberto Torres Jr. of Dr. Martha E. Villarreal to the Third Party Funding Advisory Committee. 11. Re-Appointment by Council Member Alberto Torres of Rosie Centeno-Hinojosa to the Para Transit Advisory Board.
PUBLIC HEARINGS 1. Public Hearing and Introductory Ordinance authorizing the City Manager to accept a contract with the South Texas Development Council (STDC) through funding from the Department of State Health Services (DSHS) in the amount of $132,749.00 for the term period of September 1, 2016 through August 31, 2017 and a rebate amount of $152,498.00 for the term period of September 1, 2016 through March 31, 2017 for a total of $285,247.00 and amending the FY 2016-2017 Full Time Equivalent Position Listing by creating one (1) Administrative Assistant I, R32 position and one (1) Clerk III, R27 position for the continuation of City of Laredo Health Department HIV/Health & Social Services to provide medical care, treatment, case management, testing, social services and supportive care. 2. Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for a Bar, on Lot 2, Block 1, North Plantation Plaza Subdivision, located at 9653 McPherson Rd.; providing for publication and effective date. Staff recommends approval subject to parking requirements being met. Planning and Zoning Commission recommends approval. District VI Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 3.54 acres, as further described by metes and bounds in attached Exhibit A, located at SW corner of Del Mar Blvd. and John B. Alexander Parkway, from R-1 (Single Family Residential District) to B-1 (Limited Business District); providing for publication and effective date. Staff does not support the proposed zone change only because it does not comply with the Comprehensive Plan designation as low density residential. Planning and Zoning Commission recommends approval. District V Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lots 1, 2, and 3, Block 3, Khaledi Heights Subdivision, located at 3910 E Del Mar Blvd., Unit 3, Suite 201; providing for publication and effective date. Staff supports the proposed Special Use Permit. Planning and Zoning Commission recommends approval of the Special Use Permit. District VI Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots, 16 and 17, Block 12, Lomas Del Sur Subdivision, Unit V, located at 3618/3704 S Ejido Ave., from R-2 (Multi-Family Residential District) to B-1 (Limited Commercial District); providing for publication and effective date. Staff does not support the proposed zone change only because it does not comply with Comprehensive Plan designation as medium density residential. Planning and Zoning Commission recommends approval. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 8.1450 acres, as further described by metes and bounds in attached Exhibit "A", located at SE corner of Riata Drive and State Highway 359, from R-1 (Single Family Residential District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff does not support the proposed zone change only because it does not comply with Comprehensive Plan designation as low density residential. Planning and Zoning Commission recommends approval. 4 District II Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately .11 acres, as further described by metes and bounds in attached Exhibit "A", located at south of Aguanieve Dr., and west of Cuatro Vientos Rd., from R-1A (Single Family Reduced Area District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff supports the proposed zone change. Planning and Zoning Commission recommends approval of the proposed zone change. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 4.0462 acres, as further described by metes and bounds in attached Exhibit "A", located west of Cuatro Vientos Rd. and North of Wormser Rd., from R-1A (Single Family Reduced Area District) to B-3 (Community Business District); providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant serving alcohol on Lots 1 and 2, Block 1, Manadas Development, located at 9413 McPherson Rd., Ste.1; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District VI Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by repealing Ordinance No. 2016-0-122 authorizing a Conditional Use Permit for a Pawn Shop, Pay Day and Car Title Loan, on the E 35' of Lot 7, Block 1693 and N 62.4' of Lot 8, Block 1693 and 34.39' of Lot 7, Block 1693, Eastern Division, located at 2305 N Arkansas Ave. and 2816 Clark Blvd.; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Conditional Use Permit. District IV 11. Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant serving alcohol on 15,432.35 SQ FT N of Block 1878 and S of Block 1877, Eastern Division as further described by metes and bounds in attached Exhibit "A", located at 3000 Jaime Zapata Memorial Hwy.; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District II 13. Public Hearing and Introductory Ordinance amending the City of Laredo's FY 2017 annual budget by appropriating additional revenues and expenditures in the amount of $150,025.00 in the Police Trust Fund, for the payment to Sig Sauer for the trade-in service weapons that were purchased by officers. Funding is available in the Police Trust Fund.
An Ordinance Amending the Land Development Code Section 24.65.10 to add "Home Gardens", "Neighborhood Gardens", and "District Gardens" as uses to be allowed in all districts as in common practice in many cities of Laredo's size. This shall be to promote health and wellness in the community and increase food related education. These gardens allows for the cultivation of produce for the purpose of personal consumption or on-site non-profit distribution or off-site for-profit sale. Water conservation practices must be utilized. Allowing for uses as described throughout is not contingent upon changing or establishing zoning or providing conditional or special use permits for each site.
12. Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 1 and 2, Block 1, Salinas Key Subdivision, located at 8526 and 8528 Michigan Ave., from R-3 (Mixed Residential District) to B-3 (Community Business District).; providing for publication and effective date. Staff does not support the application and the Planning and Zoning Commission recommends denial of the Zone Change. District VII
Discussion with possible action on establishing Arts and Culture programming at City Recreation Centers.
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately .11 acres, as further described by metes and bounds in attached Exhibit "A", located at south of Aguanieve Dr., and west of Cuatro Vientos Rd., from R-1A (Single Family Reduced Area District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff supports the proposed zone change. Planning and Zoning Commission recommends approval of the proposed zone change. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 4.0462 acres, as further described by metes and bounds in attached Exhibit "A", located west of Cuatro Vientos Rd. and North of Wormser Rd., from R-1A (Single Family Reduced Area District) to B-3 (Community Business District); providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant serving alcohol on Lots 1 and 2, Block 1, Manadas Development, located at 9413 McPherson Rd., Ste.1; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District VI
STAFF REPORTS 61. Discussion with possible action of a Veteran Employment Preference Policy for the City of Laredo. This policy would require City Departments to interview at least three (3) qualified veterans from a pool of referred candidates, if possible. This policy would apply to non-Police and non-Fire civil service positions and all candidates must meet position minimum qualifications.
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by repealing Ordinance No. 2016-0-122 authorizing a Conditional Use Permit for a Pawn Shop, Pay Day and Car Title Loan, on the E 35' of Lot 7, Block 1693 and N 62.4' of Lot 8, Block 1693 and 34.39' of Lot 7, Block 1693, Eastern Division, located at 2305 N Arkansas Ave. and 2816 Clark Blvd.; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission
VIII. INTRODUCTORY ORDINANCES 14. Amending Chapter 7-9 of the Code of Ordinances of the City of Laredo by adopting the 2015 edition of the International Energy Conservation Code (IECC), repealing all ordinances and/or parts of ordinances in conflict therewith; providing for publication and effective date. This will be effective for all residential, commercial and industrial construction that is not single family residential or a duplex in accordance with House Bill 1736. Authorizing the City Manager to execute easement documents for the conveyance to Center Point Energy Resources Corp., DBA Center Point Energy Texas Gas Operations, a ten (10) foot easement being 0.128 of an acre (5575.68 sq ft) out of portion of lots one (1), three (3), five (5) and seven (7), block two hundred thirty nine (239) and lots one (1), three (3), five (5) and seven (7) block two hundred twenty one (221) in the Western Division of the City of Laredo, Webb County, Texas. Authorizing the City Manager to grant a non-exclusive franchise to Disposal Services of Laredo, Inc. to use the present and future streets, avenues, alleys, roads, highways, sidewalks, easements and other public right-of-ways of the City of Laredo, Texas for the purpose of constructing, maintaining and operating a commercial container refuse gathering and disposing services setting forth terms and conditions to govern the franchise; providing a severability clause, savings clause and an effective date. Authorizing the City Manager to exercise the third option to extend the lease for a five year renewal option for the lease agreement by and between the City of Laredo (the "Landlord") and Greyhound Lines, Inc. / Valley Transit Company Joint Venture, a Texas Joint Venture (the "Tenant") for a certain premise of 5,000 square feet of commercial area together with a bus parking area containing approximately 18,000 square feet, located at 1301 Farragut Street, Laredo Block Number 49, located in the Western Division, City of Laredo, Webb County, Texas. The term of the lease shall commence July 1, 2017, and end June 30, 2022, with one (1) additional five (5) year renewal option period remaining. This new lease agreement raises the monthly rate by four percent (4%), from $9,955.04 per month to $10,353.24.
FINAL READING OF ORDINANCES 20. 2016-0-183 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 7.33 acres, as further described by metes and bounds in attached Exhibit "A", located at the southeast corner of Bob Bullock Loop (Loop 20) and Bayside Boulevard, from R-1 (Single Family Residential District) to B-3 (Community Business District), providing for publication and effective date. 21. 2017-O-003 Amending the FY 2016-2017 9-1-1 Regional Administration Budget by appropriating additional revenues and expenditures provided by the Commission on State Emergency Communications (CSEC) in the amount of $80,953.00 to provide additional funding for Jim Hogg, Starr, Webb and Zapata Counties for the period beginning September 1, 2016 and ending August 31, 2017. 22. 2017-O-004 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 4.56 acres, as further described by metes and bounds in attached Exhibit "A", located south of F.M. 1472 Road and approximately .83 miles north of Max A. Mandel Municipal Golf Course, from AG (Agricultural District) to B-3 (Community Business District), providing for publication and effective date. 23. 2017-O-005 Amending FY 2017 annual budget by appropriating additional revenues and expenditures in the amount of $310,104.61 in the General Fund. The revenues are from forfeiture cases involving abandoned and unclaimed money from the Laredo Police Department Property and Evidence Section. Funding will be used to purchase patrol and officer safety equipment, capital outlay equipment and other needed items. Funding is available in the General Fund.
RESOLUTIONS 8 2017-R-02 Authorizing and approving a Tax Abatement Agreement between the City of Laredo and United States Cold Storage, LP., in accordance with Section 3.9(b) of the "Guidelines & Criteria Governing Tax Abatements by the City of Laredo" for the establishment of a reinvestment zone. This Agreement will be for a five (5) year period and will abate taxes at 100% on new improvements for the purpose of economic development and the creation of jobs. United States Cold Storage, LP. is representing they will invest a total of $34,500,000 and create thirty (30) New Full Time jobs. The guidelines and criteria for the agreement are set forth in the attached agreement and attachments. 2017-R-04 Authorizing the City Manager to enter into an agreement and accept reimbursement from the U.S. Customs and Border Protection/U.S. Border Patrol FY17 Treasury Forfeiture Fund up to $95,000.00 for joint operations overtime expenses. The City of Laredo required match will be $30,400.00 for a total amount of $125,400.00. Funding is available in the Special Police Fund. 2017-R-05 Authorizing the City Manager to enter into and execute 85 cooperative working agreements/mutual assistance agreements/memorandums of understanding between the City of Laredo Police Department and various federal, state and local agencies, including but not limited to: Drug Enforcement Administration (DEA), Federal Bureau of Investigations (FBI), SCAN, et al,, a comprehensive list is attached hereto as "Exhibit A". The Police Department's participation is part of the community service provided to our citizens, with no cost to the City of Laredo. 2017-R-06 Authorizing fee waivers and a tax abatement agreement between the City of Laredo and Carlos Rubio for the rehabilitation of residential property located at 1302 Laredo St, Lot 8, Block 726, Eastern Division. The proposed Residential Property eligible for rehabilitation and new construction includes rehabilitation of the existing 1,731 sq. ft. structure in the total amount of $22,866.00 which is equal to or in excess of 20% of the Base Value of the property in accordance with authorized guidelines and criteria established for the Neighborhood Empowerment Zone (NEZ). This agreement will be for a five (5) year period and will consist of an estimated annual tax abatement total of $145.66 and estimated total fee waiver of $343.05 on new improvements for the purpose of economic development. Guidelines and criteria for the agreement are set forth in the attached agreement and information. 28. 2017-R-08 Authorizing the City Manager to submit a grant application to the Laredo Urban Transportation Study (LUTS) Laredo Metropolitan Planning Organization (MPO) Transportation Alternatives Program (TAP) in the amount up to $717,903.00 with $179,475.00 in matching funds (total of $897,378.00). Funds will be used for the design and construction of a multi-use hike and bike trail. 29. 2017-R-09 Authorizing the City Manager to allow the City to follow TxDOT's procurement process for the Traffic Synchronization Project which is federally funded. This special procurement process, which differs from the City of Laredo's procurement process is required by the Federal Highway Administration, 23 CFR Part 172 for this project through an Advance Funding Agreement already authorized by the City Council and TxDOT. The special procurement process is attached herein and incorporated as Exhibit A.
MOTIONS 30. Consideration to Adopt the 2017 Federal Legislative Agenda for the 115th Legislative Session. 31. Authorizing the City Manager to execute a LED Sign Lease by and between the City of Laredo and the Laredo Outlet Shoppes, LLC, a Delaware limited liability company, c/o CBL & Associates Management, Inc., for the use and operation of the LED sign for the promotion of the retail outlet shoppes located on City property at 700 Zaragoza Street, legally described as lots 1-3 and the W 1>4 of 4, Block 17, Western Division in accordance with the executed Economic Development Performance and Program Grant previously approved by City Council on September 2, 2014 through Resolution 2014-R-92 between the City of Laredo and the El Portal Center (EPC) LLC, an Illinois Liability Company. The City is responsible for an amount not to exceed $500,000.00 in total contribution. This agreement sets out the cost of construction, term, management, revenue sharing, insurance requirements, establishes a repair and replacement fund and other related conditions. 32. Consideration for approval of Amendment no. 1, an increase of $440,610.00 to the professional services contract with Structural Engineering Associates, San Antonio, Texas, for the World Trade International Bridge U.S. Customs Exit Booth Expansion to complete the conceptual design of weigh in motion scales in existing exit control lanes, to complete the conceptual design of Fast Lane Donation Acceptance Program project, and for the World Trade International Bridge Expansion Project Preliminary Coordination and 10 Consultation of Amended Presidential Permit. Current engineering contract amount with this amendment is $552,450.00. Funding is available in the Bridge Construction Fund. Consideration to enter into a purchase contract with sole source provider Gaumard, in the amount of $76,406.13. Gaumard are makers of life-like simulators for Health Care Education, to be used for Laredo Fire Department Emergency Medical Service Training Program. Funding is available in the Capital Improvement Fund through the Laredo Fire Department- Texas Ambulance Supplemental Payment Program. Consideration to enter into a purchase contract with sole source provider Anatomage, in the amount of $84,198.00, for an imaging table. Anatomage will provide the most advanced medical visualization technology for Laredo Fire Department Emergency Medical Service Training Program. Funding is available in the Capital Improvement Fund, through the Laredo Fire Department- Texas Ambulance Supplemental Payment Program. Authorizing the City Manager to enter into a continuation lease agreement between the City of Laredo and Juan Medina to allow the City of Laredo to continue to operate on the property located on 101 1st Street in Zapata, Texas 78076 for the City of Laredo Health Department Women, Infants and Children (WIC) nutrition, supplemental and health promotion programs. The term of the agreement shall be for $1,500.00 per month for three (3) years for a total of $54,000.00 beginning October 1, 2016, through September 30, 2019, contingent on funding availability. Funding is available through the Health Department WIC Budget. Authorizing the City Manager to enter into an enhanced contract with Carlos N. Casas, MD, for medical services for the City of Laredo Health Department HIV Ryan White and Health & Social services in the amount not to exceed $45,000.00 per year for the term from September 1, 2016 through August 31, 2019 for a total of $135,000.00 for three (3) years, contingent on funding availability. Funding is available through the Health Department budget. Authorizing the City Manager to ratify the payment of $64,670.29 for past legal invoice and to authorize an additional amount not to exceed $150,000.00, for a total of $214,670.29, for legal services to the firm of Bracewell, L.L.P. as it relates to the filing of a Petition for Review with the Texas Supreme Court on the validity of the City's Checkout Bag Reduction Ordinance in Case No. 16-0748. Funding is available in General Fund. 38. Consideration to appoint a Mayor Pro Tempore in accordance with Ordinance 2011-R-029 who shall continue to hold the title and office until the nomination and confirmation of his successor or until the expiration of his term as Council Member, whichever sooner occurs. 39. Authorizing the City Manager to enter into an agreement between the City of Laredo and the El Portal Center, LLC (EPC), an Illinois Limited Liability Company. The parties will agree to split the cost of lighting and resurfacing of Lots 2 and 3 located west of Santa Maria Avenue and south of Water Street. Estimates for the costs associated with this project are attached as Exhibits. Funding is available in the 2015 CO. and 2016 CO. 40. Consideration to award a two (2) year operational service contract to the sole source provider IPS GROUP INC., for an estimated annual amount up to $75,000.00 per year with an option to extend two (2)additional years, upon mutual agreement of both parties, for active parking meters with vehicle detection sensors and associated back office service for the Parking Enforcement Division. This contract will be an estimated annual amount due to possible addition or removal of parking meters as may be necessary. Funding is available in the Parking Meter Fund. 41. Authorizing the City Manager to waive parking permit fees for parking meters, no parking anytime, and loading zone areas for the 19th annual UETA Jamboozie Festival on Saturday, January 28, 2017. A total of 220 parking meters and 36 loading zones will be utilized at $7.50 each. The total estimated revenue the City of Laredo is requesting to waive is $1,920.00. 42. Authorizing the City Manager to enter into an Interlocal Agreement with Laredo Independent School District to promote physical fitness at Farias Elementary School by providing playground and exercise equipment, at the City's expense, for use and enjoyment by the students of Farias and the general public. Funding for the purchase of the exercise equipment will be through Community Development Funds. 12 Consideration to award a software maintenance contract to the sole source provider, Sungard Public Sector, in the amount of $256,060.30. This maintenance contract provides customer support and service for the OSSI computer software system utilized by the Police and Fire Departments. The term of the contract is for twelve (12) months ending on December 31, 2017. Funding is available in the Police and Fire Departments annual budgets. Consideration to award purchase contract FY17-019 to the low bidder, Cruising Kitchens, in the amount of $73,960.00 for the built out and conversion of a 16' Step Van for the Laredo Police Department to use in community outreach events. Best value criteria was considered by the evaluation committee to review bids received. After review, the committee recommended Cruising Kitchens. An initial deposit of 50% for $36,980.00 is required and a payment of 50% of $36,980.00 is due upon completion. Funding for this purchase is available in the Laredo Police Department General Fund. Consideration to ratify award of Phase II for contract FY15-063 to Conventions, Sports & Leisure International, LLC. (CLS), Minneapolis, MN for the Convention Center Feasibility Study (Update). Contract amount for Phase II is $40,000.00 including all related fees and out of pocket expenses; total contract amount is now $136,500.00. Phase II of study includes: Hotel Market/Financial Analysis; design to fully evaluate the financial performance and relevant implications of a potential hotel/convention center that would operate as a single business unit, which is critical in establishing a beneficial negotiating position for the City should the project involve a public/private partnership framework. Funding for this study is available in the Capital Improvement Fund. Consideration to renew annual supply contract number FY14-006 with Stanbio Laboratory, San Antonio, Texas in an estimated amount up to $102,200.00 for the purchase of HemoPoint H2 Microcuvettes for the City of Laredo Health Department. These test strips are used to secure accurate hemoglobin blood tests and will be purchased on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as the date of its execution. The contract may be extended for one (1), additional one (1) year period each upon mutual agreement of the parties. There will be no price increase during this extension period. Funding is available in the Health Department Fund. 13 Consideration to award annual contract FY17-014 to the low bidder ROMO Contractors, Laredo, Texas in an amount up to $235,000.00 for concrete repairs of sidewalks, driveways, and curbs as a result of water line break repairs made by the Utilities Department.The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract has four extension periods. If the pricing remains the same or if price adjustment has mutual agreement from both parties and both parties agree to extend the contract, the contract shall automatically renew for another one year period contigent on funding availability. All work will be performed on an as needed basis required due to utility repairs. Funding is available in the Utilities Water and Wastewater Funds. Consideration to authorize the purchase of two (2) dump trucks from Santex Truck Center, San Antonio, Texas in the amount of $281,832.00. The purchase of these dump trucks for the Public Works Department shall be made utilizing the HGAC Cooperative Purchasing Program. Funding is available in the 2014 Public Property Finance Contractual Obligation Bond and the Capital Improvement Fund. Consideration to renew annual supply contract FY14-010 for the purchase of general electrical supplies for all City departments in an estimated amount up to $150,000.00 to the following vendors: 1. Consolidated Electrical, Laredo, Texas (Primary Vendor) 2. 3-G Electrical Supply, Laredo, Texas (Secondary Vendor) 3. Gateway Electric, Laredo, Texas (Secondary Vendor) This contract establishes discount percentage pricing for those electrical supplies most commonly utilized by City departments. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the last extension period for this contract. There will be no price increase during this extension period. All items will be purchased on an as needed basis and funding will be secured from the respective user departmental budgets. Consideration to award supply contract number FY17-013 to the sole bidder DPC Industries, Corpus Christi, Texas in an amount up to $100,000.00 for the purchase of liquid chlorine for water and wastewater treatment for the Utilities Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract has four extension periods. If the pricing remains the same or price adjustment has mutual agreement from both parties, the contract shall automatically renew for another one year period. All chlorine will be purchased on as needed 14 basis. Funding is available in the Water and Wastewater Treatment Division's operating budgets. 51. Consideration to renew the existing annual contract FY14-043 to Gonzalez Auto Parts, Laredo, Texas in an amount up to $75,000.00, for the purchase of automotive batteries for the City's Fleet vehicles. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the third of four extension periods. All batteries will be secured on an as needed basis. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 52. Consideration to authorize the purchase of 350 fire safety gear sets for the Fire Department from Dooley Tackaberry, Deer Park, Texas, through the Buy Board Cooperative Purchasing Program's contract pricing in the total amount of $275,362.50. The safety gear set consists of one (1) pair of fire boots, one (1) bunker coat and one (1) bunker pant.This contract is in compliance with current Collective Bargaining Agreement. Funding is available in the Fire Department Budget. 53. Consideration to authorize the purchase of three (3) trucks from Silsbee Ford, Silsbee, Texas in the amount of $112,519.80. The purchase of these trucks for the Public Works Department shall be made utilizing the BuyBoard Cooperative Purchasing Program. Funding is available in the 2014 Public Property Finance Contractual Obligation Bond proceeds. 54. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of November 2016, represent a decrease of $8,346.42. These adjustments are determined by the Webb County Appraisal District and by court orders. 55. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of December 2016, represent a decrease of $15,480.99. These adjustments are determined by the Webb County Appraisal District and by court orders. 56. Consideration for acceptance of the 24" EPC Water Main - Jefferson WTP to Bridge I project and approval of change order no. 3, a decrease in the amount of $182,572.00 to adjust items and quantities of work actually constructed in place. No additional working days were added to the construction contract time for a total construction contract time of 340 working days. Release of retainage and approval of final payment in the amount of $346,654.88 to QRO MEX Construction Co., Inc., Granite Shoals, 15 Texas. Final construction contract amount is $2,666,391.00. Funding is available in the 2015-2016 Water System Revenue Bond. 57. Consideration for acceptance of the Water Main from Beltway Parkway to Border Drive crossing IH 35 and UPRR project and approval of change order no. 1, a decrease in the amount of $14,796.00 to adjust items and quantities of work actually constructed in place with no additional working days. Also, release of retainage and approval of final payment in the amount of $86,382.00 to QRO MEX Construction Co., Inc., Granite Shoals, Texas. Final construction contract amount is $1,172,289.00 and the construction time was 120 working days. Funding is available in the 2015-2016 Water System Revenue Bond. 58. Authorizing City Manager to execute the construction contract to the lowest bidder Azar Services, LLC, Laredo, Texas in the amount of $104,875.00 for the Cielito Lindo Lift Station Elimination Project. Construction time is thirty (30) working days for final completion. Funding is available in the 2012 Sewer Revenue Bond. 59. Authorizing City Manager to execute a service contract to the sole bidder Ace Pipe Cleaning, Inc., Kansas City, Missouri, in the amount of $579,324.50 for the 54-inch Sanitary Sewer Cleanup and Assessment. Contract time is forty-five (45) working days for final completion. Funding is available in the 2012 Sewer Revenue Bond. 60. Authorizing the City Manager to issue a purchase order in the amount of $186,592.00 to Pump Solutions, Hutto, Texas for the labor and parts to repair a Patterson, 24 RHC 2-Stage Raw Water Pump at El Pico Water Treatment Plant for the Utilities Department. The emergency repairs are essential for the plant to be operating at the required plant capacity. Also, currently only 1 raw water pump is functional and that a backup pump be installed for the rated operating capacity of 20 MGD. Funding is available in the Utilities Department Fund-Water Operations.
RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIT BOARD 62. Authorizing the City Manager to waive the Parking Fees at the El Metro Transit Center Parking Facility located at 1301 Farragut Street, on Saturday, January 28, 2017, from 5:00 p.m. to 12:00 a.m. for those persons attending the 19th Annual UETA Jamboozie Festival sponsored by the Streets of Laredo, Inc. DBA, Laredo Main Street.
Items XVI (Part 2 of 2) - XVII
XVI. ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL GENERAL COUNCIL DISCUSSIONS AND PRESENTATIONS 63. Request by Council Member Alejandro "Alex" Perez, Jr. 1. Discussion with possible action on possible improvements to the Santa Rita Express Branch Library. 2. Discussion with possible action on establishing a local preference ordinance for the procurement process. 3. Status report on the results of the LED street lamp pilot program in District 3, with possible action. 4. Status report on Urban Agriculture Ordinance, with possible action. Request by Council Member Nelly Vielma 1. Discussion with possible action on establishing Arts and Culture programming at City Recreation Centers. 2. Discussion with possible action on widening the 2600 Block of East Del Mar Blvd. to add a turning lane and sidewalk. 3. Status report regarding the traffic analysis for the Calton/Bartlett and Gale/Bartlett intersections to determine the need for a feasibility study of the traffic flow on the Bartlett corridor that will incorporate the Comprehensive Plan. Request by Council Member George Altgelt 1. Discussion with possible action to replace the outdated AS400 accounting systems in current use by the City of Laredo and implement the SAP Business Solutions accounting software or similar systems consistent with other Texas municipalities relevant to the size of Laredo and implementation of other related accounting practices to improve transparency such as posting actual copies of cancelled checks, purchase orders, and invoices related to all City transactions. (Request for presentation by a SAP Business Solutions rep). 3. Discussion with possible action on an incentive package for employees who are eligible for retirement if it means saving to the City. 18 XVII. ADJOURN
Jan 17, 2017 City Council
MINUTES Approval of the minutes of December 5, 2016, December 12, 2016, December 28, 2016, and January 6, 2017.
COMMUNICATIONS AND RECOGNITIONS Recognitions Communiques 1. Presentation by Eddie Villarreal, President of the Washington's Birthday Celebration Association (WBCA), regarding the upcoming WBCA events with presentation of the 120th Celebration's Commemorative Poster to the City of Laredo Mayor and City Council. 2. Presentation by Streets of Laredo Mall, Inc., DBA Laredo Main Street on the 19th Annual Ueta Jamboozie Festival to be held on Saturday, January 28, 2017 in downtown Laredo. 3. Presentation by the Laredo Commission for Women to the South Texas Food Bank for their Adopt-A-Family Program. The Commission will adopt 10 families for 1 year. 3. Presentation by Jose Flores, Laredo Independent School District Theater Director, on Nixon High School Theater Students for being the only High School to be invited to perform in Edinburgh, Scotland, in August of 2017.
2017-R-02 Authorizing and approving a Tax Abatement Agreement between the City of Laredo and United States Cold Storage, LP., in accordance with Section 3.9(b) of the "Guidelines & Criteria Governing Tax Abatements by the City of Laredo" for the establishment of a reinvestment zone. This Agreement will be for a five (5) year period and will abate taxes at 100% on new improvements for the purpose of economic development and the creation of jobs. United States Cold Storage, LP. is representing they will invest a total of $34,500,000 and create thirty (30) New Full Time jobs. The guidelines and criteria for the agreement are set forth in the attached agreement and attachments.
Authorizing the City Manager to execute a LED Sign Lease by and between the City of Laredo and the Laredo Outlet Shoppes, LLC, a Delaware limited liability company, c/o CBL & Associates Management, Inc., for the use and operation of the LED sign for the promotion of the retail outlet shoppes located on City property at 700 Zaragoza Street, legally described as lots 1-3 and the W 1>4 of 4, Block 17, Western Division in accordance with the executed Economic Development Performance and Program Grant previously approved by City Council on September 2, 2014 through Resolution 2014-R-92 between the City of Laredo and the El Portal Center (EPC) LLC, an Illinois Liability Company. The City is responsible for an amount not to exceed $500,000.00 in total contribution. This agreement sets out the cost of construction, term, management, revenue sharing, insurance requirements, establishes a repair and replacement fund and other related conditions.
Citizen comments Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Amending Chapter 2 (Administration), Article II (Departments, Officers, and Employees), Division 5 (Civil Service) by adding and removing language to the Municipal Civil Service Rules and Regulations for City employees not covered by a Collective Bargaining Agreement; as recommended by the Municipal Civil Service Commission for improvement of the existing disciplinary procedures and appeal, and grievance process for classified City employees; repealing conflicting ordinances providing that this ordinance is cumulative; providing a severability clause and providing an effective date.
Consideration to ratify award of Phase II for contract FY15-063 to Conventions, Sports & Leisure International, LLC. (CLS), Minneapolis, MN for the Convention Center Feasibility Study (Update). Contract amount for Phase II is $40,000.00 including all related fees and out of pocket expenses; total contract amount is now $136,500.00. Phase II of study includes: Hotel Market/Financial Analysis; design to fully evaluate the financial performance and relevant implications of a potential hotel/convention center that would operate as a single business unit, which is critical in establishing a beneficial negotiating position for the City should the project involve a public/private partnership framework. Funding for this study is available in the Capital Improvement Fund
APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES 1. Appointment by Council Member Vidal Rodriguez of Marissa Ramirez to the Convention & Visitors Bureau Advisory Committee. 2. Appointment by Council Member Alberto Torres Jr. of Sabas Zapata III to the Municipal Civil Service Commission. 3. Appointment by Council Member Alberto Torres Jr. of Ana Saenz to the Ethics Commission. 4. Appointment by Council Member Alberto Torres Jr. of Jose Luis Castillo to the 2 Board of Adjustments. 5. Appointment by Council Member Alberto Torres Jr. of Jesus "Chuy" Dominguez to the Economic Development Advisory Committee. 6. Re-Appointment by Council Member Alberto Torres Jr. of Carmelita Alaniz to the Library Advisory Committee. 7. Re-Appointment by Council Member Alberto Torres Jr. of Juan Salinas to the Technical Review Board and AD-HOC Committee. 8. Appointment by Council Member Alberto Torres Jr. of Jose M. "Chema" Guevara to the Parks & Recreation Board. 9. Appointment by Council Member Alberto Torres Jr. of Johnny Narvaez to the Planning & Zoning Commission. 10. Re-Appointment by Council Member Alberto Torres Jr. of Dr. Martha E. Villarreal to the Third Party Funding Advisory Committee. 11. Re-Appointment by Council Member Alberto Torres of Rosie Centeno-Hinojosa to the Para Transit Advisory Board.
PUBLIC HEARINGS 1. Public Hearing and Introductory Ordinance authorizing the City Manager to accept a contract with the South Texas Development Council (STDC) through funding from the Department of State Health Services (DSHS) in the amount of $132,749.00 for the term period of September 1, 2016 through August 31, 2017 and a rebate amount of $152,498.00 for the term period of September 1, 2016 through March 31, 2017 for a total of $285,247.00 and amending the FY 2016-2017 Full Time Equivalent Position Listing by creating one (1) Administrative Assistant I, R32 position and one (1) Clerk III, R27 position for the continuation of City of Laredo Health Department HIV/Health & Social Services to provide medical care, treatment, case management, testing, social services and supportive care. 2. Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Conditional Use Permit for a Bar, on Lot 2, Block 1, North Plantation Plaza Subdivision, located at 9653 McPherson Rd.; providing for publication and effective date. Staff recommends approval subject to parking requirements being met. Planning and Zoning Commission recommends approval. District VI Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 3.54 acres, as further described by metes and bounds in attached Exhibit A, located at SW corner of Del Mar Blvd. and John B. Alexander Parkway, from R-1 (Single Family Residential District) to B-1 (Limited Business District); providing for publication and effective date. Staff does not support the proposed zone change only because it does not comply with the Comprehensive Plan designation as low density residential. Planning and Zoning Commission recommends approval. District V Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lots 1, 2, and 3, Block 3, Khaledi Heights Subdivision, located at 3910 E Del Mar Blvd., Unit 3, Suite 201; providing for publication and effective date. Staff supports the proposed Special Use Permit. Planning and Zoning Commission recommends approval of the Special Use Permit. District VI Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots, 16 and 17, Block 12, Lomas Del Sur Subdivision, Unit V, located at 3618/3704 S Ejido Ave., from R-2 (Multi-Family Residential District) to B-1 (Limited Commercial District); providing for publication and effective date. Staff does not support the proposed zone change only because it does not comply with Comprehensive Plan designation as medium density residential. Planning and Zoning Commission recommends approval. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 8.1450 acres, as further described by metes and bounds in attached Exhibit "A", located at SE corner of Riata Drive and State Highway 359, from R-1 (Single Family Residential District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff does not support the proposed zone change only because it does not comply with Comprehensive Plan designation as low density residential. Planning and Zoning Commission recommends approval. 4 District II Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately .11 acres, as further described by metes and bounds in attached Exhibit "A", located at south of Aguanieve Dr., and west of Cuatro Vientos Rd., from R-1A (Single Family Reduced Area District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff supports the proposed zone change. Planning and Zoning Commission recommends approval of the proposed zone change. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 4.0462 acres, as further described by metes and bounds in attached Exhibit "A", located west of Cuatro Vientos Rd. and North of Wormser Rd., from R-1A (Single Family Reduced Area District) to B-3 (Community Business District); providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant serving alcohol on Lots 1 and 2, Block 1, Manadas Development, located at 9413 McPherson Rd., Ste.1; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District VI Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by repealing Ordinance No. 2016-0-122 authorizing a Conditional Use Permit for a Pawn Shop, Pay Day and Car Title Loan, on the E 35' of Lot 7, Block 1693 and N 62.4' of Lot 8, Block 1693 and 34.39' of Lot 7, Block 1693, Eastern Division, located at 2305 N Arkansas Ave. and 2816 Clark Blvd.; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Conditional Use Permit. District IV 11. Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant serving alcohol on 15,432.35 SQ FT N of Block 1878 and S of Block 1877, Eastern Division as further described by metes and bounds in attached Exhibit "A", located at 3000 Jaime Zapata Memorial Hwy.; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District II 13. Public Hearing and Introductory Ordinance amending the City of Laredo's FY 2017 annual budget by appropriating additional revenues and expenditures in the amount of $150,025.00 in the Police Trust Fund, for the payment to Sig Sauer for the trade-in service weapons that were purchased by officers. Funding is available in the Police Trust Fund.
An Ordinance Amending the Land Development Code Section 24.65.10 to add "Home Gardens", "Neighborhood Gardens", and "District Gardens" as uses to be allowed in all districts as in common practice in many cities of Laredo's size. This shall be to promote health and wellness in the community and increase food related education. These gardens allows for the cultivation of produce for the purpose of personal consumption or on-site non-profit distribution or off-site for-profit sale. Water conservation practices must be utilized. Allowing for uses as described throughout is not contingent upon changing or establishing zoning or providing conditional or special use permits for each site.
12. Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 1 and 2, Block 1, Salinas Key Subdivision, located at 8526 and 8528 Michigan Ave., from R-3 (Mixed Residential District) to B-3 (Community Business District).; providing for publication and effective date. Staff does not support the application and the Planning and Zoning Commission recommends denial of the Zone Change. District VII
Discussion with possible action on establishing Arts and Culture programming at City Recreation Centers.
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately .11 acres, as further described by metes and bounds in attached Exhibit "A", located at south of Aguanieve Dr., and west of Cuatro Vientos Rd., from R-1A (Single Family Reduced Area District) to B-4 (Highway Commercial District); providing for publication and effective date. Staff supports the proposed zone change. Planning and Zoning Commission recommends approval of the proposed zone change. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 4.0462 acres, as further described by metes and bounds in attached Exhibit "A", located west of Cuatro Vientos Rd. and North of Wormser Rd., from R-1A (Single Family Reduced Area District) to B-3 (Community Business District); providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District I Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant serving alcohol on Lots 1 and 2, Block 1, Manadas Development, located at 9413 McPherson Rd., Ste.1; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District VI
STAFF REPORTS 61. Discussion with possible action of a Veteran Employment Preference Policy for the City of Laredo. This policy would require City Departments to interview at least three (3) qualified veterans from a pool of referred candidates, if possible. This policy would apply to non-Police and non-Fire civil service positions and all candidates must meet position minimum qualifications.
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by repealing Ordinance No. 2016-0-122 authorizing a Conditional Use Permit for a Pawn Shop, Pay Day and Car Title Loan, on the E 35' of Lot 7, Block 1693 and N 62.4' of Lot 8, Block 1693 and 34.39' of Lot 7, Block 1693, Eastern Division, located at 2305 N Arkansas Ave. and 2816 Clark Blvd.; providing for publication and effective date. Staff supports the application and the Planning and Zoning Commission
VIII. INTRODUCTORY ORDINANCES 14. Amending Chapter 7-9 of the Code of Ordinances of the City of Laredo by adopting the 2015 edition of the International Energy Conservation Code (IECC), repealing all ordinances and/or parts of ordinances in conflict therewith; providing for publication and effective date. This will be effective for all residential, commercial and industrial construction that is not single family residential or a duplex in accordance with House Bill 1736. Authorizing the City Manager to execute easement documents for the conveyance to Center Point Energy Resources Corp., DBA Center Point Energy Texas Gas Operations, a ten (10) foot easement being 0.128 of an acre (5575.68 sq ft) out of portion of lots one (1), three (3), five (5) and seven (7), block two hundred thirty nine (239) and lots one (1), three (3), five (5) and seven (7) block two hundred twenty one (221) in the Western Division of the City of Laredo, Webb County, Texas. Authorizing the City Manager to grant a non-exclusive franchise to Disposal Services of Laredo, Inc. to use the present and future streets, avenues, alleys, roads, highways, sidewalks, easements and other public right-of-ways of the City of Laredo, Texas for the purpose of constructing, maintaining and operating a commercial container refuse gathering and disposing services setting forth terms and conditions to govern the franchise; providing a severability clause, savings clause and an effective date. Authorizing the City Manager to exercise the third option to extend the lease for a five year renewal option for the lease agreement by and between the City of Laredo (the "Landlord") and Greyhound Lines, Inc. / Valley Transit Company Joint Venture, a Texas Joint Venture (the "Tenant") for a certain premise of 5,000 square feet of commercial area together with a bus parking area containing approximately 18,000 square feet, located at 1301 Farragut Street, Laredo Block Number 49, located in the Western Division, City of Laredo, Webb County, Texas. The term of the lease shall commence July 1, 2017, and end June 30, 2022, with one (1) additional five (5) year renewal option period remaining. This new lease agreement raises the monthly rate by four percent (4%), from $9,955.04 per month to $10,353.24.
FINAL READING OF ORDINANCES 20. 2016-0-183 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 7.33 acres, as further described by metes and bounds in attached Exhibit "A", located at the southeast corner of Bob Bullock Loop (Loop 20) and Bayside Boulevard, from R-1 (Single Family Residential District) to B-3 (Community Business District), providing for publication and effective date. 21. 2017-O-003 Amending the FY 2016-2017 9-1-1 Regional Administration Budget by appropriating additional revenues and expenditures provided by the Commission on State Emergency Communications (CSEC) in the amount of $80,953.00 to provide additional funding for Jim Hogg, Starr, Webb and Zapata Counties for the period beginning September 1, 2016 and ending August 31, 2017. 22. 2017-O-004 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 4.56 acres, as further described by metes and bounds in attached Exhibit "A", located south of F.M. 1472 Road and approximately .83 miles north of Max A. Mandel Municipal Golf Course, from AG (Agricultural District) to B-3 (Community Business District), providing for publication and effective date. 23. 2017-O-005 Amending FY 2017 annual budget by appropriating additional revenues and expenditures in the amount of $310,104.61 in the General Fund. The revenues are from forfeiture cases involving abandoned and unclaimed money from the Laredo Police Department Property and Evidence Section. Funding will be used to purchase patrol and officer safety equipment, capital outlay equipment and other needed items. Funding is available in the General Fund.
RESOLUTIONS 8 2017-R-02 Authorizing and approving a Tax Abatement Agreement between the City of Laredo and United States Cold Storage, LP., in accordance with Section 3.9(b) of the "Guidelines & Criteria Governing Tax Abatements by the City of Laredo" for the establishment of a reinvestment zone. This Agreement will be for a five (5) year period and will abate taxes at 100% on new improvements for the purpose of economic development and the creation of jobs. United States Cold Storage, LP. is representing they will invest a total of $34,500,000 and create thirty (30) New Full Time jobs. The guidelines and criteria for the agreement are set forth in the attached agreement and attachments. 2017-R-04 Authorizing the City Manager to enter into an agreement and accept reimbursement from the U.S. Customs and Border Protection/U.S. Border Patrol FY17 Treasury Forfeiture Fund up to $95,000.00 for joint operations overtime expenses. The City of Laredo required match will be $30,400.00 for a total amount of $125,400.00. Funding is available in the Special Police Fund. 2017-R-05 Authorizing the City Manager to enter into and execute 85 cooperative working agreements/mutual assistance agreements/memorandums of understanding between the City of Laredo Police Department and various federal, state and local agencies, including but not limited to: Drug Enforcement Administration (DEA), Federal Bureau of Investigations (FBI), SCAN, et al,, a comprehensive list is attached hereto as "Exhibit A". The Police Department's participation is part of the community service provided to our citizens, with no cost to the City of Laredo. 2017-R-06 Authorizing fee waivers and a tax abatement agreement between the City of Laredo and Carlos Rubio for the rehabilitation of residential property located at 1302 Laredo St, Lot 8, Block 726, Eastern Division. The proposed Residential Property eligible for rehabilitation and new construction includes rehabilitation of the existing 1,731 sq. ft. structure in the total amount of $22,866.00 which is equal to or in excess of 20% of the Base Value of the property in accordance with authorized guidelines and criteria established for the Neighborhood Empowerment Zone (NEZ). This agreement will be for a five (5) year period and will consist of an estimated annual tax abatement total of $145.66 and estimated total fee waiver of $343.05 on new improvements for the purpose of economic development. Guidelines and criteria for the agreement are set forth in the attached agreement and information. 28. 2017-R-08 Authorizing the City Manager to submit a grant application to the Laredo Urban Transportation Study (LUTS) Laredo Metropolitan Planning Organization (MPO) Transportation Alternatives Program (TAP) in the amount up to $717,903.00 with $179,475.00 in matching funds (total of $897,378.00). Funds will be used for the design and construction of a multi-use hike and bike trail. 29. 2017-R-09 Authorizing the City Manager to allow the City to follow TxDOT's procurement process for the Traffic Synchronization Project which is federally funded. This special procurement process, which differs from the City of Laredo's procurement process is required by the Federal Highway Administration, 23 CFR Part 172 for this project through an Advance Funding Agreement already authorized by the City Council and TxDOT. The special procurement process is attached herein and incorporated as Exhibit A.
MOTIONS 30. Consideration to Adopt the 2017 Federal Legislative Agenda for the 115th Legislative Session. 31. Authorizing the City Manager to execute a LED Sign Lease by and between the City of Laredo and the Laredo Outlet Shoppes, LLC, a Delaware limited liability company, c/o CBL & Associates Management, Inc., for the use and operation of the LED sign for the promotion of the retail outlet shoppes located on City property at 700 Zaragoza Street, legally described as lots 1-3 and the W 1>4 of 4, Block 17, Western Division in accordance with the executed Economic Development Performance and Program Grant previously approved by City Council on September 2, 2014 through Resolution 2014-R-92 between the City of Laredo and the El Portal Center (EPC) LLC, an Illinois Liability Company. The City is responsible for an amount not to exceed $500,000.00 in total contribution. This agreement sets out the cost of construction, term, management, revenue sharing, insurance requirements, establishes a repair and replacement fund and other related conditions. 32. Consideration for approval of Amendment no. 1, an increase of $440,610.00 to the professional services contract with Structural Engineering Associates, San Antonio, Texas, for the World Trade International Bridge U.S. Customs Exit Booth Expansion to complete the conceptual design of weigh in motion scales in existing exit control lanes, to complete the conceptual design of Fast Lane Donation Acceptance Program project, and for the World Trade International Bridge Expansion Project Preliminary Coordination and 10 Consultation of Amended Presidential Permit. Current engineering contract amount with this amendment is $552,450.00. Funding is available in the Bridge Construction Fund. Consideration to enter into a purchase contract with sole source provider Gaumard, in the amount of $76,406.13. Gaumard are makers of life-like simulators for Health Care Education, to be used for Laredo Fire Department Emergency Medical Service Training Program. Funding is available in the Capital Improvement Fund through the Laredo Fire Department- Texas Ambulance Supplemental Payment Program. Consideration to enter into a purchase contract with sole source provider Anatomage, in the amount of $84,198.00, for an imaging table. Anatomage will provide the most advanced medical visualization technology for Laredo Fire Department Emergency Medical Service Training Program. Funding is available in the Capital Improvement Fund, through the Laredo Fire Department- Texas Ambulance Supplemental Payment Program. Authorizing the City Manager to enter into a continuation lease agreement between the City of Laredo and Juan Medina to allow the City of Laredo to continue to operate on the property located on 101 1st Street in Zapata, Texas 78076 for the City of Laredo Health Department Women, Infants and Children (WIC) nutrition, supplemental and health promotion programs. The term of the agreement shall be for $1,500.00 per month for three (3) years for a total of $54,000.00 beginning October 1, 2016, through September 30, 2019, contingent on funding availability. Funding is available through the Health Department WIC Budget. Authorizing the City Manager to enter into an enhanced contract with Carlos N. Casas, MD, for medical services for the City of Laredo Health Department HIV Ryan White and Health & Social services in the amount not to exceed $45,000.00 per year for the term from September 1, 2016 through August 31, 2019 for a total of $135,000.00 for three (3) years, contingent on funding availability. Funding is available through the Health Department budget. Authorizing the City Manager to ratify the payment of $64,670.29 for past legal invoice and to authorize an additional amount not to exceed $150,000.00, for a total of $214,670.29, for legal services to the firm of Bracewell, L.L.P. as it relates to the filing of a Petition for Review with the Texas Supreme Court on the validity of the City's Checkout Bag Reduction Ordinance in Case No. 16-0748. Funding is available in General Fund. 38. Consideration to appoint a Mayor Pro Tempore in accordance with Ordinance 2011-R-029 who shall continue to hold the title and office until the nomination and confirmation of his successor or until the expiration of his term as Council Member, whichever sooner occurs. 39. Authorizing the City Manager to enter into an agreement between the City of Laredo and the El Portal Center, LLC (EPC), an Illinois Limited Liability Company. The parties will agree to split the cost of lighting and resurfacing of Lots 2 and 3 located west of Santa Maria Avenue and south of Water Street. Estimates for the costs associated with this project are attached as Exhibits. Funding is available in the 2015 CO. and 2016 CO. 40. Consideration to award a two (2) year operational service contract to the sole source provider IPS GROUP INC., for an estimated annual amount up to $75,000.00 per year with an option to extend two (2)additional years, upon mutual agreement of both parties, for active parking meters with vehicle detection sensors and associated back office service for the Parking Enforcement Division. This contract will be an estimated annual amount due to possible addition or removal of parking meters as may be necessary. Funding is available in the Parking Meter Fund. 41. Authorizing the City Manager to waive parking permit fees for parking meters, no parking anytime, and loading zone areas for the 19th annual UETA Jamboozie Festival on Saturday, January 28, 2017. A total of 220 parking meters and 36 loading zones will be utilized at $7.50 each. The total estimated revenue the City of Laredo is requesting to waive is $1,920.00. 42. Authorizing the City Manager to enter into an Interlocal Agreement with Laredo Independent School District to promote physical fitness at Farias Elementary School by providing playground and exercise equipment, at the City's expense, for use and enjoyment by the students of Farias and the general public. Funding for the purchase of the exercise equipment will be through Community Development Funds. 12 Consideration to award a software maintenance contract to the sole source provider, Sungard Public Sector, in the amount of $256,060.30. This maintenance contract provides customer support and service for the OSSI computer software system utilized by the Police and Fire Departments. The term of the contract is for twelve (12) months ending on December 31, 2017. Funding is available in the Police and Fire Departments annual budgets. Consideration to award purchase contract FY17-019 to the low bidder, Cruising Kitchens, in the amount of $73,960.00 for the built out and conversion of a 16' Step Van for the Laredo Police Department to use in community outreach events. Best value criteria was considered by the evaluation committee to review bids received. After review, the committee recommended Cruising Kitchens. An initial deposit of 50% for $36,980.00 is required and a payment of 50% of $36,980.00 is due upon completion. Funding for this purchase is available in the Laredo Police Department General Fund. Consideration to ratify award of Phase II for contract FY15-063 to Conventions, Sports & Leisure International, LLC. (CLS), Minneapolis, MN for the Convention Center Feasibility Study (Update). Contract amount for Phase II is $40,000.00 including all related fees and out of pocket expenses; total contract amount is now $136,500.00. Phase II of study includes: Hotel Market/Financial Analysis; design to fully evaluate the financial performance and relevant implications of a potential hotel/convention center that would operate as a single business unit, which is critical in establishing a beneficial negotiating position for the City should the project involve a public/private partnership framework. Funding for this study is available in the Capital Improvement Fund. Consideration to renew annual supply contract number FY14-006 with Stanbio Laboratory, San Antonio, Texas in an estimated amount up to $102,200.00 for the purchase of HemoPoint H2 Microcuvettes for the City of Laredo Health Department. These test strips are used to secure accurate hemoglobin blood tests and will be purchased on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as the date of its execution. The contract may be extended for one (1), additional one (1) year period each upon mutual agreement of the parties. There will be no price increase during this extension period. Funding is available in the Health Department Fund. 13 Consideration to award annual contract FY17-014 to the low bidder ROMO Contractors, Laredo, Texas in an amount up to $235,000.00 for concrete repairs of sidewalks, driveways, and curbs as a result of water line break repairs made by the Utilities Department.The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract has four extension periods. If the pricing remains the same or if price adjustment has mutual agreement from both parties and both parties agree to extend the contract, the contract shall automatically renew for another one year period contigent on funding availability. All work will be performed on an as needed basis required due to utility repairs. Funding is available in the Utilities Water and Wastewater Funds. Consideration to authorize the purchase of two (2) dump trucks from Santex Truck Center, San Antonio, Texas in the amount of $281,832.00. The purchase of these dump trucks for the Public Works Department shall be made utilizing the HGAC Cooperative Purchasing Program. Funding is available in the 2014 Public Property Finance Contractual Obligation Bond and the Capital Improvement Fund. Consideration to renew annual supply contract FY14-010 for the purchase of general electrical supplies for all City departments in an estimated amount up to $150,000.00 to the following vendors: 1. Consolidated Electrical, Laredo, Texas (Primary Vendor) 2. 3-G Electrical Supply, Laredo, Texas (Secondary Vendor) 3. Gateway Electric, Laredo, Texas (Secondary Vendor) This contract establishes discount percentage pricing for those electrical supplies most commonly utilized by City departments. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the last extension period for this contract. There will be no price increase during this extension period. All items will be purchased on an as needed basis and funding will be secured from the respective user departmental budgets. Consideration to award supply contract number FY17-013 to the sole bidder DPC Industries, Corpus Christi, Texas in an amount up to $100,000.00 for the purchase of liquid chlorine for water and wastewater treatment for the Utilities Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract has four extension periods. If the pricing remains the same or price adjustment has mutual agreement from both parties, the contract shall automatically renew for another one year period. All chlorine will be purchased on as needed 14 basis. Funding is available in the Water and Wastewater Treatment Division's operating budgets. 51. Consideration to renew the existing annual contract FY14-043 to Gonzalez Auto Parts, Laredo, Texas in an amount up to $75,000.00, for the purchase of automotive batteries for the City's Fleet vehicles. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the third of four extension periods. All batteries will be secured on an as needed basis. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 52. Consideration to authorize the purchase of 350 fire safety gear sets for the Fire Department from Dooley Tackaberry, Deer Park, Texas, through the Buy Board Cooperative Purchasing Program's contract pricing in the total amount of $275,362.50. The safety gear set consists of one (1) pair of fire boots, one (1) bunker coat and one (1) bunker pant.This contract is in compliance with current Collective Bargaining Agreement. Funding is available in the Fire Department Budget. 53. Consideration to authorize the purchase of three (3) trucks from Silsbee Ford, Silsbee, Texas in the amount of $112,519.80. The purchase of these trucks for the Public Works Department shall be made utilizing the BuyBoard Cooperative Purchasing Program. Funding is available in the 2014 Public Property Finance Contractual Obligation Bond proceeds. 54. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of November 2016, represent a decrease of $8,346.42. These adjustments are determined by the Webb County Appraisal District and by court orders. 55. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of December 2016, represent a decrease of $15,480.99. These adjustments are determined by the Webb County Appraisal District and by court orders. 56. Consideration for acceptance of the 24" EPC Water Main - Jefferson WTP to Bridge I project and approval of change order no. 3, a decrease in the amount of $182,572.00 to adjust items and quantities of work actually constructed in place. No additional working days were added to the construction contract time for a total construction contract time of 340 working days. Release of retainage and approval of final payment in the amount of $346,654.88 to QRO MEX Construction Co., Inc., Granite Shoals, 15 Texas. Final construction contract amount is $2,666,391.00. Funding is available in the 2015-2016 Water System Revenue Bond. 57. Consideration for acceptance of the Water Main from Beltway Parkway to Border Drive crossing IH 35 and UPRR project and approval of change order no. 1, a decrease in the amount of $14,796.00 to adjust items and quantities of work actually constructed in place with no additional working days. Also, release of retainage and approval of final payment in the amount of $86,382.00 to QRO MEX Construction Co., Inc., Granite Shoals, Texas. Final construction contract amount is $1,172,289.00 and the construction time was 120 working days. Funding is available in the 2015-2016 Water System Revenue Bond. 58. Authorizing City Manager to execute the construction contract to the lowest bidder Azar Services, LLC, Laredo, Texas in the amount of $104,875.00 for the Cielito Lindo Lift Station Elimination Project. Construction time is thirty (30) working days for final completion. Funding is available in the 2012 Sewer Revenue Bond. 59. Authorizing City Manager to execute a service contract to the sole bidder Ace Pipe Cleaning, Inc., Kansas City, Missouri, in the amount of $579,324.50 for the 54-inch Sanitary Sewer Cleanup and Assessment. Contract time is forty-five (45) working days for final completion. Funding is available in the 2012 Sewer Revenue Bond. 60. Authorizing the City Manager to issue a purchase order in the amount of $186,592.00 to Pump Solutions, Hutto, Texas for the labor and parts to repair a Patterson, 24 RHC 2-Stage Raw Water Pump at El Pico Water Treatment Plant for the Utilities Department. The emergency repairs are essential for the plant to be operating at the required plant capacity. Also, currently only 1 raw water pump is functional and that a backup pump be installed for the rated operating capacity of 20 MGD. Funding is available in the Utilities Department Fund-Water Operations.
RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIT BOARD 62. Authorizing the City Manager to waive the Parking Fees at the El Metro Transit Center Parking Facility located at 1301 Farragut Street, on Saturday, January 28, 2017, from 5:00 p.m. to 12:00 a.m. for those persons attending the 19th Annual UETA Jamboozie Festival sponsored by the Streets of Laredo, Inc. DBA, Laredo Main Street.
Items XVI (Part 2 of 2) - XVII
XVI. ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL GENERAL COUNCIL DISCUSSIONS AND PRESENTATIONS 63. Request by Council Member Alejandro "Alex" Perez, Jr. 1. Discussion with possible action on possible improvements to the Santa Rita Express Branch Library. 2. Discussion with possible action on establishing a local preference ordinance for the procurement process. 3. Status report on the results of the LED street lamp pilot program in District 3, with possible action. 4. Status report on Urban Agriculture Ordinance, with possible action. Request by Council Member Nelly Vielma 1. Discussion with possible action on establishing Arts and Culture programming at City Recreation Centers. 2. Discussion with possible action on widening the 2600 Block of East Del Mar Blvd. to add a turning lane and sidewalk. 3. Status report regarding the traffic analysis for the Calton/Bartlett and Gale/Bartlett intersections to determine the need for a feasibility study of the traffic flow on the Bartlett corridor that will incorporate the Comprehensive Plan. Request by Council Member George Altgelt 1. Discussion with possible action to replace the outdated AS400 accounting systems in current use by the City of Laredo and implement the SAP Business Solutions accounting software or similar systems consistent with other Texas municipalities relevant to the size of Laredo and implementation of other related accounting practices to improve transparency such as posting actual copies of cancelled checks, purchase orders, and invoices related to all City transactions. (Request for presentation by a SAP Business Solutions rep). 3. Discussion with possible action on an incentive package for employees who are eligible for retirement if it means saving to the City. 18 XVII. ADJOURN