The Mayor will be presenting the following: 1. Recognizing Stereo 91 FM on the occasion of their 50 years of broadcasting on-air and serving the communities of Laredo and Nuevo Laredo. Known for its on-air signal letters, XHNOE, it was the first radio station in "las dos Laredos" having initiated broadcasting in February of 1967. Originally owned hy Fidel Cuellar Gonzalez, it is now owned by Josefina Gonzalez Vda. de Cuellar. 2. Honoring Vicente Garza with a special posthumous recognition for his lifetime dedication to the Laredo Community.
Citizen's Comments (Part 1 of 2)
Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Discussion with possible action regarding the proposed Street Maintenance Fee with a recommendation that this proposed fee NOT be implemented at this time.
Request by Council Member Rudy Gonzalez, Jr. Discussion with possible action to consider the implementation of a student bus service program in partnership with the Laredo Community College that incentivizes school attendance by reducing or eliminating the fare cost to eligible students and for those students determined to be eligible by LCC.
Request by Council Member Nelly Vielma Discussion with possible action to assist the official City of Laredo Mountain Biking Team with support and any items i ncident thereto. (Co-Sponsored by Council Member George Altgelt)
Presentation by Canseco House Committee on the community supported agriculture (CSA), with possible action.
Citizen's Comments (Part 2 of 2)
Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Discussion with possible action to establish a Non-Profit to raise money for the mission and objectives of the Cultural Arts Committee allowing for per-district fund raiser accounts and any items incident thereto.
Request by Council Member Roberto Balli Discussion with possible action to consider the following facility name changes: 1. Renaming of Tres Laredo Parks to John Peter & Consuelo "Chelo" Montalvo Tres Laredos Park 2. Renaming of the Northwest Boys & Girls Club to Hector J. Noyola Boys & Girls Club The name changes have been reviewed and approved by the Facility Naming & Recognition Commission.
COMMUNICATIONS Presentation on the 2nd Annual National Stand Down for Homeless Veterans Event scheduled for Thursday, November 16, 2017 from 9:00 a.m. to 1:00 p.m. to be held at the Jarvis Plaza located at 1300 Farragut.
2017-R-128 Accepting contributions and grant funds for the 2nd Annual Stand Down For Homeless Veterans event from the U. S. Department of Labor ($7, 000. 00), the Walmart Foundation/ SAMS ($3,500.00), American Electric Power ($1, 000.00) and proceeds from Max Mandel Golf Course 4th of July event ($1,589.08) for a total of $13,089.08. Funds are appropriated under City of Laredo General Fund FY 2017-18 budget for Stand Down event and related homeless veterans activities. Further authorizing, the City Manager to execute all related documents in support of the same.
Discussion and possible action regarding the timing of euthanization of dogs by the City of Laredo Animal Care Services.
EXECUTIVE SESSION The Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any posted agenda item when authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551. 072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and/or 551 .086 (Economic Development). Following closed session, the open meeting will reconvene at which time action, if any, may be taken. 59. Request for Executive Session pursuant to Texas Government Code Section 551.071 to consult with attorney on contemplated litigation related to the property located at 1806 Barrios; and return to open session for possible action. 60. Request for Executive Session pursuant to Texas Government Code Section 551.071 to consult with attorney on contemplated litigation related to the property located at 317 West Maple Loop; and return to open session for possible action. 61. Request for Executive Session pursuant to Texas Local Government Code 551.071 (1 )(A) to consult with attorney on pending litigation in Cause No. 2017CVK002349-D2; City of Laredo v. Laredo Lomas Prop erties, Ltd. and the Premises located at 1500 Logan Street, Laredo, We bb County, Tex as 78040; In the 111 th District Court, Webb Texas, Laredo Division; and return to open session for possible action. 62. Request for Executive Session pursuant to Texas Government Code Section 551.071 to consult with attorney on pending litigation in Cause No. 2015EDA000004-C3, City of Laredo v. Jose C. Resendez, in the County Court at Law No. 2 of Webb County, Texas, related to the property located at 8801 Mines Road; and return to open session for possible action.
APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES 1. Appointment by Mayor Pete Saenz of Maria de los Angeles Osterman to the Historic District/Landmark Board. 2. Appointment by Mayor Pro-Tempore Alejandro "Alex" Perez of to the Secondary Water Source Ad-Hoc Committee.
Announcing the City of Laredo's upcoming Cit-E-Bid Vendor Orientation/Registration Seminar November 14 th & 15th , 2017 at the Main Laredo Public Library located at 1120 Calton Rd. The City of Laredo is launching a time-saving, safe and fully transparent procurement system; Cit-E-Bid will greatly enhance customer service and improve communications between the City of Laredo and its vendors.
Public Hearing and Introductory Ordinance amending the City of Laredo Fiscal Year 2018 Airport Operations Fund budget to appropriate revenues and expenditures in the amount of $396,489.00. These funds will cover the expenditure to replace all obsolete 800MHz radios and hardware/software due to the City's 800MHz recent system upgrade, as per attached quote. The project will be funded through a capital lease purchase agreement from 2017 - 2024.
Public Hearing and Introductory Ordinance amending the Street Name Map of the City of Laredo by renaming the following street, located within the PG Alpha Subdivision Phase I Plat, from Palos Garza Road to P.G. Sports Road and providing for publication and effective date.
Public Hearing and Introductory Ordinance amending the street name map of the City of Laredo by renaming the following street, located within the Killam Charco Middle School Plat, as follows: From HILLCROFT ROAD To HOOK EM HORNS AVENUE and providing for effective date.
6. Authorizing the City Manager to execute all documents to convey the "Surface Only" of 3002 Anna Street in the amount of $126,818.00 to Pedro Venegas, the sole bidder through recently published public land sale. The vacant tract of land contains 69,440 square feet (1.594 acres) more or less, and identified as all of block number seven hundred twelve (712), in the Western Division, of the City of Laredo, recorded in the map records of Webb County. 7. Authorizing the City Manager to execute all the necessary documents to purchase the "Surface Only" of a tract of land containing more or less 23.291 acres, described in the attached Exhibit "A" which is incorporated herein for all purposes and together with the access easement which is described in the attached Exhibit "B" which is incorporated herein for all purposes, for the appraised amount of $1, 093,000.00. City Manager's authorization is subject to receipt of a satisfactory title commitment, release of all pending liens and subject to ensuring access to the property. Funding for the purchase of this tract of land is available in the 2010 Sewer Revenue Bond. This property will act as a buffer for the Manadas Wastewater Treatment Plant. 8. Authorizing the City Manager to transfer a total of $5, 168, 429.00 to the Airport Fund from various departments in FY 2017. General Fund will transfer $4,630, 156.00 from unencumbered balances for the purpose of a land transaction that occurred in 2011 for the 2800 Saunders Street property. Utilities Fund and Fleet Departments will transfer to the Airport unencumbered balances of $367,815.00 and $170,458.00 respectively for the purpose of correctly reflecting fair market value leases at said locations. 9. Setting the new speed limits on IH-35 frontage roads, San Dario Ave. /Santa Ursula Ave., within the city limits of Laredo, Webb County, Texas, to 40 MPH, from just North of Victoria St. to just prior to Chicago St., Mile Point 1.106 to Mile Point 3.073, as defined in the Texas Department of Transportation control section map CS 0086-16 providing for the installation of appropriate signs to indicate new speed change in the designated area and providing for publication and effective date.
X. FIRST AND FINAL READING OF ORDINANCES 10. 2017-0-146 Discuss and approve an ordinance authorizing the issuance, sale and delivery of approximately $17,500,000.00 of "City Of Laredo, Texas Combination Tax And Revenue Certificates Of Obligation, Series 2017" for paying all or a portion of the city's contractual obligations incurred for the purpose of; (1) planning, constructing, improving and repairing city streets and sidewalks, together with right-of-ways acquisition, and drainage, traffic and street signalization, street lighting, railroad crossing and lighting improvements; (2) constructing, renovating and improving city-owned buildings and parking lots; (3) acquiring municipal equipment and municipal vehicles for various city departments, to wit: city administration, health and welfare department, engineering department, parks and leisure department, public safety department, and public works department; (4) acquiring, constructing and improving municipal parks and recreational facilities; (5) purchasing land near or adjacent to the Rio Grande River for recreational, environmental or drainage projects; and (6) paying legal, fiscal, and engineering fees in connection with such projects; securing the payment thereof by authorizing the levy of an annual ad valorem tax; approving and authorizing the execution of all instruments and procedures related thereto including a paying agenUregistrar agreement and a purchase contract; approving the form of an official statement; delegating to certain city officials the authority to approve all final terms of the certificates of obligation; authorizing amendment to the city's budget to appropriate such proceeds for purposes authorized herein; and declaring an effective date. 2017-0-147 Discuss and approve an ordinance authorizing the issuance, sale and delivery of approximately $4,740,000.00 "City Of Laredo, Texas Public Property Finance Contractual Obligations, Series 2017" for the purchase of personal property; securing the payment thereof by authorizing the levy of an annual ad valorem tax; approving and authorizing the execution of all instruments and procedures related thereto including a paying agenUregistrar agreement and a purchase contract; approving the form of an official statement; delegating to certain city officials the authority to approve all final terms of the contractual obligations; authorizing amendment to the city's budget to appropriate such proceeds for purposes authorized herein; and declaring an effective date. 2017-0-148 Discuss and approve an ordinance by the City Council of the City of Laredo, Texas authorizing the issuance, sale and delivery of approximately $13,500,000.00 City of Laredo, Texas General Obligation Refunding Bonds, Series 2017; approving and authorizing a purchase contract, an escrow agreement, and a paying agent/registrar agreement; approving and authorizing all other instruments and procedures related thereto; delegating authority to the mayor and/or the city manager to select outstanding bonds to be refunded and approve all final terms of the bonds; and authorizing amendment to the city's budget to appropriate such proceeds for purposes authorized herein; and ordaining other matters relating to the subject. 2017-0-150 Discuss and approve an ordinance authorizing the issuance of approximately $22 ,300,000.00 City of Laredo, Texas Waterworks and Sewer System Revenue Bonds, New Series 2017, for the purpose of improving and extending the city's combined waterworks system and sewer system, approving an official statement, authorizing the execution of a purchase contract, making provisions for the security thereof; delegating to certain city officials the authority to approve all final terms of the bonds; authorizing amendment to the city's budget to appropriate such proceeds for purposes authorized herein; and ordaining other matters relating to the subject.
FINAL READING OF ORDINANCES 2017-0-153 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lots 1, 2, and 3, Block 3, Khaledi Heights Subdivision, located at 3910 E Del Mar Blvd. , Unit 3, Suites 306 & 307; providing for publication and effective date. ZC-76-2017 District VI 2017-0-154 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lots 1 , 2, and 3, Block 3, Khaledi Heights Subdivision, located at 3910 E Del Mar Blvd. , Unit 3, Suite 304; providing for publication and effective date. ZC-80-2017 District VI 2017-0-155 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 4.6907 acres, as further described by metes and bounds in attached Exhibit "A", located North of Pita Mangana Rd. and west of Exodus Dr., from B-1 (Limited Business District) to R-1A (Single Family Reduced Area District) providing for publication and effective date. ZC-77-2017 District I 2017-0-156 Amending Chapter 14, Garbage, Trash and Refuse, Article II- Rates for Garbage and Refuse Collection and Landfill Operations Section 14-9 by adding Section 14-9 (m) authorizing and adding fees for the collection of brush exceeding the size set forth in chapter 14 section 14-2 (d); authorizing the charging of fees for the collection of debris; authorizing the charging of fees for the collection of bulky items; providing for severability, providing for publication, and providing an effective date. (AS AMENDED) 2017-0-157 Authorizing the City Manager to grant a Bridge License Extension, attached hereto as Exhibit A, to the License Agreement by and between The City of Laredo, Texas and AT&T Corp., a New York Corporation, hereinafter designated as "Licensee, " dated July 2, 2012, attached hereto as Exhibit B, for the use of one (1) innerduct in the Juarez Lincoln Bridge and 555.5 linear feet of right-of-way. 1. Term of the License Extension shall be for five (5) years commencing on September 30, 2017 and terminating on September 30, 2022. 2. Annual duct fee shall be $27,691.20 and will increase by five percent (5%) every year the License Extension is in place. In addition to the duct fee, Licensee shall pay a $9. 77 linear foot right-of-way fee, and will increase by five percent (5%) every year.
19. 2017-R-114 Authorizing the City Manager to enter into and execute a Memorandum of Understanding, attached hereto as exhibit A, between the South Texas Development Council ("STDC") and the City of Laredo for the Management of the South Texas Regional Interoperable P-25 VHF Radio Communications trunked system and advance system key for a one (1) year term beginning October 1, 2017 at an annual fee of $40,000.00; payable quarterly in four equal payments of $10,000.00. 20. 2017-R-120 Authorizing the City Manager to accept a grant in the amount of $83,183.00 from the Office of the Governor's Homeland Security Grants Division (HSGD) for the purpose of funding the 2017 State Homeland Security Program (SHSP)-Law Enforcement Terrorism Prevention Activities (LETPA). This funding will be used to replace one fully equipped bomb vehicle that is essential and necessary in the prevention of terrorism events. No local match is required. 21. 2017-R-121 Supporting the City of Laredo's participation in the South Texas Development Council; authorizing payment of $36,255.84 for the City's Membership Assessment for the period covering October 1, 2017 to September 30, 2018; and confirming the appointment of representatives from the City of Laredo to serve on the Board of Directors of the South Texas Development Council. Funding is available in the General Fund. 22. 2017-R-123 Authorizing the City Manager to accept a grant in the amount of $4,830,333.00 from the Commission on State Emergency Communications to fund the 9-1-1 program and equipment budgets for the South Texas region, including Jim Hogg, Starr, Webb and Zapata Counties, for the period beginning September 1, 2017 through August 31, 2019. 23. 2017-R-124 Casting 991 votes for Council Member Rudy Gonzalez, Jr., the City of Laredo's candidate to the Webb County Appraisal District Board of Directors for the 2018-2019 Term as per Section 6.03 of the Texas Property Tax Code; and directing the City Secretary to transmit a copy of this Resolution to the Chief Appraiser of the Webb County Appraisal District before December 15, 2017. 24. 2017-R-125 Authorizing the City Manager to accept and enter into a continuation contract with the United States Health and Human Services (HHS) Department Substance Abuse and Mental Health Services Administration (SAMHSA) in the amount of $500,000.00 for the City of Laredo Health Department Erasing Barriers HIV & Behavioral Health program demonstration that collocates City of Laredo Health Department HIV and Hepatitis prevention and medical care with behavioral health and substance abuse treatment, prevention and counseling services for the term from September 30, 2017 through September 29, 2018. 25. 2017-R-126 Authorizing the City Manager to approve the amendment to an existing Tax Abatement Agreement previously executed on June 16, 2014 between the City of Laredo and BACH Development-San Isidro, LLC and Reed Dinner Partners-Laredo, LLC, to reflect the assignment of the rights and obligations contained therein to the new property owner, 30 West Pershing, LLC., as approved by the City Council on August 21, 2017. All other stipulation and guidelines and criteria in the existing original Agreement are preserved. 26. 2017-R-127 Authorizing the City Manager to negotiate and execute a License Agreement with U.S. Customs and Border Protection for controlling vegetation (Carrizo Cane removal) along the banks of the Rio Grande at Father McNaboe park; said License Agreement will allow the U.S. Customs and Border Protection's contractor to control vegetation (including, but not limited to, visually inspecting, marking, mowing, cutting, clipping, trimming, topping, pruning and/or shredding vegetation; removing cut vegetation and/or other debris; and/or implementing erosion control measures); there is no financial impact to the City of Laredo. 27. 2017-R-128 Accepting contributions and grant funds for the 2nd Annual Stand Down For Homeless Veterans event from the U. S. Department of Labor ($7,000.00), the Walmart Foundation/ SAMS ($3,500.00), American Electric Power ($1,000.00) and proceeds from Max Mandel Golf Course 4th of July event ($1,589.08) for a total of $13,089.08. Funds are appropriated under City of Laredo General Fund FY 2017-18 budget for Stand Down event and related homeless veterans activities. Further authorizing, the City Manager to execute all related documents in support of the same. 29. Consideration to award a contract to sole source provider, TransCore L.P., for the purchase of 10,000 Automatic Vehicle Identification (AVI) sticker tags in the amount of $125,000.00. These AVI sticker tags are eGo® Plus sticker tags; have a protocol of 915Mhz radio frequency; are programmable beam powered; are windshield dash mounted tags and used for the Laredo Bridge System Electronic Toll Collection System. Funding is available in the Bridge System Fund. 30. Authorizing the City Manager to execute an amendment to an Intergovernmental Agreement between the City of Laredo and United Independent School District involving the design, construction, maintenance and operation of a joint use natatorium, executed May 20, 2015, to allow either party to terminate the agreement at any time for any reason by giving at least thirty (30) days written notice. All other terms and conditions remain in full force and effect. 32. Amending the HOME Investment Partnership Program Policy and Procedures Manual pertaining to the Tenant-Based Rental Assistance (TBRA) Program. Staff is recommending to add the following: Application Requirements • Applicant(s) must have resided within the city limits at least six (6) months immediately prior to being assisted with HOME funds. If prospective applicant(s) is (are) not renting, but are living with family members, a notarized letter from the family member attesting to the fact that the prospective applicant has been living with them is required. This letter should include the relationship between the applicant(s) and the family member, any monetary contribution made by the applicant(s), and the length of period the applicant(s) has (have) been living there. A copy of the family members' current utility bills is also required to be on file. • Applicant must be a U.S. Citizen or Resident Alien. • Applicant must have a total household income at or below 60% HAMFI as per HUD Section 8 Program Income Guidelines (updated annually). • Applicants must re-certify income on a yearly basis. 33. Authorizing the City Manager to negotiate and execute contracts with U.S. and Mexico billboard, print, and electronic media vendors listed in the enclosed attachments. Media plan advertisements for the Laredo Convention & Visitors Bureau will be placed beginning December 2017. The total amount is not to exceed $1,052,318.00. Funding is available in the CVB FY 2017-2018 budget. 35. Consideration for approval of amendment no. 1, an increase not to exceed $363,524.36 to the professional services contract with Lockwood, Andrews & Newnam, Inc. , Dallas, Texas, to provide construction administration, full time resident project representative (RPR) services and construction materials testing services and direct expenses for the Laredo International Airport Taxiway E and General Aviation Apron Phase 1 0 Reconstruction. Current contract amount with this amendment is $535,243.36. Funding is available in the Airport Construction Fund FAA Grant No. 84, 90%is paid by Federal and 10% by local funding. 36. Consideration for approval of amendment no. 1, an increase not to exceed $104,335.31 to the professional services contract with Lockwood, Andrews & Newnam, Inc., Dallas, Texas, to provide construction administration, full time resident project representative (RPR) services and construction materials testing services and direct expenses for the Laredo International Airport Runway Re-Designation. Current contract amount with this amendment is $196,862. 31. Funding is available in the Airport Construction Fund FAA Grant No. 84, 90% is paid by Federal and 10% by local funding. 37. Consideration to extend contract number FY14-064 to United American for the Retiree Medicare Supplement & Rx Plan. The term of this contract is for three (3) years with two (2) additional one (1) year extension periods. This is the first (1) of two (2) extension periods allowed by contract and it will be effective January 1, 2018. There is a 3.03% rate increase. Funding is available in the Health & Benefits Fund (Medical Contribution Retirees account). 38. Authorizing the City Manager to execute a services agreement with Motorola Solutions, Inc., in the amount of $168,600.00 for the maintenance of the City of Laredo's 800mhz trunked radio communications system, as attached hereto. The services agreement provides annual maintenance for the infrastructure equipment, subscriber equipment, and support. Funding is available in the Information Technology Fund. 39. Authorizing the City Manager to enter into and execute contract payments with vendors (AT&T, Centurylink and Sprint Wireless) for providing the existing 9-1-1 telephone network, database services, and wireless/equipment maintenance for the South Texas region, including Jim Hogg, Starr, Webb and Zapata counties, in the amount of $254,360.00 payments are for the period of September 1, 2017 through August 31, 2018. Funding is available in the 9-1-1 Regional Fund. 40. Authorizing the City Manager to enter into and execute a contract between GEO IS and the City of Laredo for the purchase of Geographic Information Systems (GIS) Network Maintenance and GIS Network Consulting through a Sole Source contract in the total amount of $120,000.00 for a period of one (1) year with option for renewal up to five (5) years. This GIS Network Maintenance and Consulting will be provided to the 9-1 -1 Regional Administration and will enable the most current 9-1-1 data to be available throughout the South Texas Region. Funding is available in the Regional 9-1-1 Fund. 41. Consideration to renew the maintenance contract with Antares Development Corporation not to exceed $84,471.75 (.5% increase) for annual maintenance and system upgrades for the City of Laredo Health Department (CLHD) Environmental Health Services Food Inspection Automation system, Vital Statistics Data Management (VSDM) system, and Laboratory systems for the term beginning October 1, 2017 through September 30, 2018. 42. Consideration to award a continuation contract to PST Services, Inc. (McKesson), based on their proposal for support of a cost reimbursement analysis to submit appropriate reports to the Texas Health and Human Services Commission (HHSC) Ambulance Supplemental Payment Program (TASPP) to generate revenue for uncompensated ambulance costs for emergency services. It is estimated that over $1.2 million will be generated, of which the company will be paid 5.9% of the total reimbursement to the City of Laredo for the term from November 1, 201 7 through October 31, 2018 and is subject to renewal for another three (3) one year terms contingent on program availability, mutual agreement and future budget appropriation. 43. Consideration to authorize the purchase of two (2) patrol units from Silsbee Ford, Silsbee Texas in the amount of $75,228.50. The purchase of these vehicles shall be made utilizing the Goodbuy Contract Pricing Program. Funding is available in the Special Police Fund - 2016 Operation Stonegarden Grant. 44. Consideration to award contract FY17-066 to Eye View Investigations & Security, Laredo, Texas, in the estimated annual amount of $670,800.00 for providing city wide security guard services at various municipal buildings/locations. This vendor is being recommended for a contract award based on best value evaluation criteria. The term of this contract shall be for a period of two (2) years, subject to future appropriations, beginning as of the date of its execution. Funding is available in the respective departmental budgets. 45. Consideration to authorize the City Manager to approve payment for the fees assessed by the Texas Commission of Environmental Quality (TCEQ) for the Solid Waste operation. Annual TCEQ fee amount is approximately $375,000.00; TCEQ assesses a $1.25/ton fee for all refuse land filled. This authorization shall renew annually if the assessment fee does not exceed $1.25/ton. Funding is available in the Solid Waste fund. 46. Consideration to renew contract FY16-074 with Arguindegui Oil, Laredo, Texas, in an amount up to $5,000,000.00 for the purchase of unleaded and diesel fuel for the City's automotive fleet. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The OPIS markup will remain the same during this extension period . This is the first of four extension periods. Funding is available in the Fleet Management Fund. 47. Consideration to renew the existing annual contract FY14-043 to Gonzalez Auto Parts, Laredo, Texas in an amount up to $75,000.00, for the purchase of automotive batteries for the City's Fleet vehicles. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the last extension period for this contract. All batteries will be secured on an as needed basis. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 48. Consideration to award annual supply contract number FY17-065 to low bidder Al & Rob Sales, Laredo, TX for the purchase of uniform items for the Laredo Bridge System employees. The term of this contract shall be for a period of one (1) year for an estimated amount of $27,791.15, beginning as of the date of execution. The contract may be extended for two (2) additional one (1) year periods upon mutual agreement of the parties. All materials are purchased on an as needed basis and funding is available in the Laredo Bridge System Operations Fund. 49. Consideration to award contract FY18-004 for the purchase of asphalt pot hole patch materials to the low bidder meeting specifications Metropolitan Compounds, Pembroke Pines, Florida, in an amount up to $80,000.00. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All the asphalt material will be secured on an as needed basis. Funding is available in the Water Works Fund. 50. Consideration to award a six-month (6) supply contract FY18-001 to the low bidder Arguindegui Oil Company, Laredo, Texas in an amount up to $80,000.00 for the purchase of lubricants for the Fleet Department. All lubricants will be secured on an as needed basis. The term of this contract shall be for a period of six (6) months beginning as of the date of its execution. Funding is available in the Fleet Maintenance budget. 52. Consideration to authorize the installation of one (1) speed hump each on Gandara Dr. and Valnera Dr., between Moncayo Rd. and Moncayo Rd., and one (1) speed hump on Ocean Dr., between Cisneros St. and De La Garza Ln. , under the Special Provision of the Speed Hump Installation Policy, and to authorize the use of asphalt type speed humps, instead of a speed cushion, which is currently required under the policy. Funding is available in District II Priority Fund in the amount of $6,000.00.
Authorizing the City Manager to execute Addendum No 1 for the Toll Collection System Maintenance Service Contract between the City of Laredo and TransCore, L.P., for the hardware and software maintenance of the Laredo Bridge System Electronic Toll Collection equipment. This addendum to the maintenance service contract is for a term not to exceed six (6) months effective October 1, 2017 to March 1, 2018 and will not exceed $106,938.48 ($17,823.08 per month). Funding is available in the Bridge Fund budget.
Ratification of consulting services by Best, Best & Krieger, P.L.L.C. for state and federal government advocacy services provided to the City of Laredo from October 2016 through July 2017, invoiced monthly and authorization to approve payments totaling $22, 074.58 for services provided between April 2017 and July 2017 to close out the service agreement for a total of $66,933.49. Funding is available in Telecommunications, Environmental Services and General Fund.
Consideration for approval of the selection of consultant for the Downtown E lderly Affordable Rental H ousing Located at 820 Convent Avenue for design, preparation of plans and specifications, and authorization to negotiate a professional services contract. Funding is available in the Community Development Block Grant Fund. The final ranking of the top three firms is as follows: 1. Sepulveda Associates Architects, Inc., Laredo, Texas 2. Frank Architects, Inc., Laredo, Texas 3. Cavazos Architects, Laredo, Texas
Authorizing the City Manager to execute a contract with Park Place Recreation Designs, Inc., for the purchase and installation of playground equipment amenities for Cigarroa/Freddy Benavides Park in the amount of $92, 874.00. This purchase is utilizing the BuyBoard Cooperative Purchasing Program; contract pricing, contract 423-13. Funding is available in the Community Development Fund.
Motion to reallocate all cost savings from the Gale/Bartlett and Calton/Bartlett new Traffic Signal projects, to the construction of eastbound right turn lane on Calton Road at Bartlett.
Authorizing the City Manager to sign a contract in an amount not to exceed $83, 626.00 to the Owner/Developer, Detcen Holdings, LLC., which will replace the contract awarded on August 7, 2017 under previous company name KCOM Managers LTD. This contract is to upsize the 12-inch waterline to a 16-inch waterline at Khaledi Industrial Park along IH- 35. Funding is available in the 2012 Water Revenue Bond.
STAFF REPORTS Discussion with possible action on ongoing audits and/or irregularities identified by the Internal Auditor including the potential assignment of other and/or additional auditing duties; and any other matters incident thereto.
Presentation by City Manager, Horacio A. De Leon Jr. on the Re-Organization of City Departments, and Management Structure.
Discussion with possible action regarding the status of the Xeriscape ordinance, and any matters incident thereto.
Discussion with possible action suspending collection of parking fees on public parking meters on weekends during the coming holiday season.
Discussion with possible action to formally create a Veterans Organization Commission and have each recognized veterans group each appoint a representative to the commission and any other matters incident thereto.
Request by Mayor P ro-Tempore Alejandro "Alex" Perez 1 . Discussion with possible action on installing/upgrading seven (7) bus stops in District 1 1 1 . 2. Discussion with possible action o n installing ten ( 1 0) sidewalks in District Ill.
64 D2.Discussion with possible action to amend the 2001 -2002 Second Edition (updated 201 1 ), Priority Procedures for the Mayor and City Council, Priority 1 1 . , Council Meetings, Sec. I l l . , D. I to amend the number of agenda items placed by the Mayor or by a Council Member from four (4) to three (3), and any items incident thereto. XVII. ADJOURN
Nov 06, 2017 City Council
The Mayor will be presenting the following: 1. Recognizing Stereo 91 FM on the occasion of their 50 years of broadcasting on-air and serving the communities of Laredo and Nuevo Laredo. Known for its on-air signal letters, XHNOE, it was the first radio station in "las dos Laredos" having initiated broadcasting in February of 1967. Originally owned hy Fidel Cuellar Gonzalez, it is now owned by Josefina Gonzalez Vda. de Cuellar. 2. Honoring Vicente Garza with a special posthumous recognition for his lifetime dedication to the Laredo Community.
Citizen's Comments (Part 1 of 2)
Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Discussion with possible action regarding the proposed Street Maintenance Fee with a recommendation that this proposed fee NOT be implemented at this time.
Request by Council Member Rudy Gonzalez, Jr. Discussion with possible action to consider the implementation of a student bus service program in partnership with the Laredo Community College that incentivizes school attendance by reducing or eliminating the fare cost to eligible students and for those students determined to be eligible by LCC.
Request by Council Member Nelly Vielma Discussion with possible action to assist the official City of Laredo Mountain Biking Team with support and any items i ncident thereto. (Co-Sponsored by Council Member George Altgelt)
Presentation by Canseco House Committee on the community supported agriculture (CSA), with possible action.
Citizen's Comments (Part 2 of 2)
Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Discussion with possible action to establish a Non-Profit to raise money for the mission and objectives of the Cultural Arts Committee allowing for per-district fund raiser accounts and any items incident thereto.
Request by Council Member Roberto Balli Discussion with possible action to consider the following facility name changes: 1. Renaming of Tres Laredo Parks to John Peter & Consuelo "Chelo" Montalvo Tres Laredos Park 2. Renaming of the Northwest Boys & Girls Club to Hector J. Noyola Boys & Girls Club The name changes have been reviewed and approved by the Facility Naming & Recognition Commission.
COMMUNICATIONS Presentation on the 2nd Annual National Stand Down for Homeless Veterans Event scheduled for Thursday, November 16, 2017 from 9:00 a.m. to 1:00 p.m. to be held at the Jarvis Plaza located at 1300 Farragut.
2017-R-128 Accepting contributions and grant funds for the 2nd Annual Stand Down For Homeless Veterans event from the U. S. Department of Labor ($7, 000. 00), the Walmart Foundation/ SAMS ($3,500.00), American Electric Power ($1, 000.00) and proceeds from Max Mandel Golf Course 4th of July event ($1,589.08) for a total of $13,089.08. Funds are appropriated under City of Laredo General Fund FY 2017-18 budget for Stand Down event and related homeless veterans activities. Further authorizing, the City Manager to execute all related documents in support of the same.
Discussion and possible action regarding the timing of euthanization of dogs by the City of Laredo Animal Care Services.
EXECUTIVE SESSION The Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any posted agenda item when authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551. 072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and/or 551 .086 (Economic Development). Following closed session, the open meeting will reconvene at which time action, if any, may be taken. 59. Request for Executive Session pursuant to Texas Government Code Section 551.071 to consult with attorney on contemplated litigation related to the property located at 1806 Barrios; and return to open session for possible action. 60. Request for Executive Session pursuant to Texas Government Code Section 551.071 to consult with attorney on contemplated litigation related to the property located at 317 West Maple Loop; and return to open session for possible action. 61. Request for Executive Session pursuant to Texas Local Government Code 551.071 (1 )(A) to consult with attorney on pending litigation in Cause No. 2017CVK002349-D2; City of Laredo v. Laredo Lomas Prop erties, Ltd. and the Premises located at 1500 Logan Street, Laredo, We bb County, Tex as 78040; In the 111 th District Court, Webb Texas, Laredo Division; and return to open session for possible action. 62. Request for Executive Session pursuant to Texas Government Code Section 551.071 to consult with attorney on pending litigation in Cause No. 2015EDA000004-C3, City of Laredo v. Jose C. Resendez, in the County Court at Law No. 2 of Webb County, Texas, related to the property located at 8801 Mines Road; and return to open session for possible action.
APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES 1. Appointment by Mayor Pete Saenz of Maria de los Angeles Osterman to the Historic District/Landmark Board. 2. Appointment by Mayor Pro-Tempore Alejandro "Alex" Perez of to the Secondary Water Source Ad-Hoc Committee.
Announcing the City of Laredo's upcoming Cit-E-Bid Vendor Orientation/Registration Seminar November 14 th & 15th , 2017 at the Main Laredo Public Library located at 1120 Calton Rd. The City of Laredo is launching a time-saving, safe and fully transparent procurement system; Cit-E-Bid will greatly enhance customer service and improve communications between the City of Laredo and its vendors.
Public Hearing and Introductory Ordinance amending the City of Laredo Fiscal Year 2018 Airport Operations Fund budget to appropriate revenues and expenditures in the amount of $396,489.00. These funds will cover the expenditure to replace all obsolete 800MHz radios and hardware/software due to the City's 800MHz recent system upgrade, as per attached quote. The project will be funded through a capital lease purchase agreement from 2017 - 2024.
Public Hearing and Introductory Ordinance amending the Street Name Map of the City of Laredo by renaming the following street, located within the PG Alpha Subdivision Phase I Plat, from Palos Garza Road to P.G. Sports Road and providing for publication and effective date.
Public Hearing and Introductory Ordinance amending the street name map of the City of Laredo by renaming the following street, located within the Killam Charco Middle School Plat, as follows: From HILLCROFT ROAD To HOOK EM HORNS AVENUE and providing for effective date.
6. Authorizing the City Manager to execute all documents to convey the "Surface Only" of 3002 Anna Street in the amount of $126,818.00 to Pedro Venegas, the sole bidder through recently published public land sale. The vacant tract of land contains 69,440 square feet (1.594 acres) more or less, and identified as all of block number seven hundred twelve (712), in the Western Division, of the City of Laredo, recorded in the map records of Webb County. 7. Authorizing the City Manager to execute all the necessary documents to purchase the "Surface Only" of a tract of land containing more or less 23.291 acres, described in the attached Exhibit "A" which is incorporated herein for all purposes and together with the access easement which is described in the attached Exhibit "B" which is incorporated herein for all purposes, for the appraised amount of $1, 093,000.00. City Manager's authorization is subject to receipt of a satisfactory title commitment, release of all pending liens and subject to ensuring access to the property. Funding for the purchase of this tract of land is available in the 2010 Sewer Revenue Bond. This property will act as a buffer for the Manadas Wastewater Treatment Plant. 8. Authorizing the City Manager to transfer a total of $5, 168, 429.00 to the Airport Fund from various departments in FY 2017. General Fund will transfer $4,630, 156.00 from unencumbered balances for the purpose of a land transaction that occurred in 2011 for the 2800 Saunders Street property. Utilities Fund and Fleet Departments will transfer to the Airport unencumbered balances of $367,815.00 and $170,458.00 respectively for the purpose of correctly reflecting fair market value leases at said locations. 9. Setting the new speed limits on IH-35 frontage roads, San Dario Ave. /Santa Ursula Ave., within the city limits of Laredo, Webb County, Texas, to 40 MPH, from just North of Victoria St. to just prior to Chicago St., Mile Point 1.106 to Mile Point 3.073, as defined in the Texas Department of Transportation control section map CS 0086-16 providing for the installation of appropriate signs to indicate new speed change in the designated area and providing for publication and effective date.
X. FIRST AND FINAL READING OF ORDINANCES 10. 2017-0-146 Discuss and approve an ordinance authorizing the issuance, sale and delivery of approximately $17,500,000.00 of "City Of Laredo, Texas Combination Tax And Revenue Certificates Of Obligation, Series 2017" for paying all or a portion of the city's contractual obligations incurred for the purpose of; (1) planning, constructing, improving and repairing city streets and sidewalks, together with right-of-ways acquisition, and drainage, traffic and street signalization, street lighting, railroad crossing and lighting improvements; (2) constructing, renovating and improving city-owned buildings and parking lots; (3) acquiring municipal equipment and municipal vehicles for various city departments, to wit: city administration, health and welfare department, engineering department, parks and leisure department, public safety department, and public works department; (4) acquiring, constructing and improving municipal parks and recreational facilities; (5) purchasing land near or adjacent to the Rio Grande River for recreational, environmental or drainage projects; and (6) paying legal, fiscal, and engineering fees in connection with such projects; securing the payment thereof by authorizing the levy of an annual ad valorem tax; approving and authorizing the execution of all instruments and procedures related thereto including a paying agenUregistrar agreement and a purchase contract; approving the form of an official statement; delegating to certain city officials the authority to approve all final terms of the certificates of obligation; authorizing amendment to the city's budget to appropriate such proceeds for purposes authorized herein; and declaring an effective date. 2017-0-147 Discuss and approve an ordinance authorizing the issuance, sale and delivery of approximately $4,740,000.00 "City Of Laredo, Texas Public Property Finance Contractual Obligations, Series 2017" for the purchase of personal property; securing the payment thereof by authorizing the levy of an annual ad valorem tax; approving and authorizing the execution of all instruments and procedures related thereto including a paying agenUregistrar agreement and a purchase contract; approving the form of an official statement; delegating to certain city officials the authority to approve all final terms of the contractual obligations; authorizing amendment to the city's budget to appropriate such proceeds for purposes authorized herein; and declaring an effective date. 2017-0-148 Discuss and approve an ordinance by the City Council of the City of Laredo, Texas authorizing the issuance, sale and delivery of approximately $13,500,000.00 City of Laredo, Texas General Obligation Refunding Bonds, Series 2017; approving and authorizing a purchase contract, an escrow agreement, and a paying agent/registrar agreement; approving and authorizing all other instruments and procedures related thereto; delegating authority to the mayor and/or the city manager to select outstanding bonds to be refunded and approve all final terms of the bonds; and authorizing amendment to the city's budget to appropriate such proceeds for purposes authorized herein; and ordaining other matters relating to the subject. 2017-0-150 Discuss and approve an ordinance authorizing the issuance of approximately $22 ,300,000.00 City of Laredo, Texas Waterworks and Sewer System Revenue Bonds, New Series 2017, for the purpose of improving and extending the city's combined waterworks system and sewer system, approving an official statement, authorizing the execution of a purchase contract, making provisions for the security thereof; delegating to certain city officials the authority to approve all final terms of the bonds; authorizing amendment to the city's budget to appropriate such proceeds for purposes authorized herein; and ordaining other matters relating to the subject.
FINAL READING OF ORDINANCES 2017-0-153 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lots 1, 2, and 3, Block 3, Khaledi Heights Subdivision, located at 3910 E Del Mar Blvd. , Unit 3, Suites 306 & 307; providing for publication and effective date. ZC-76-2017 District VI 2017-0-154 Amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lots 1 , 2, and 3, Block 3, Khaledi Heights Subdivision, located at 3910 E Del Mar Blvd. , Unit 3, Suite 304; providing for publication and effective date. ZC-80-2017 District VI 2017-0-155 Amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 4.6907 acres, as further described by metes and bounds in attached Exhibit "A", located North of Pita Mangana Rd. and west of Exodus Dr., from B-1 (Limited Business District) to R-1A (Single Family Reduced Area District) providing for publication and effective date. ZC-77-2017 District I 2017-0-156 Amending Chapter 14, Garbage, Trash and Refuse, Article II- Rates for Garbage and Refuse Collection and Landfill Operations Section 14-9 by adding Section 14-9 (m) authorizing and adding fees for the collection of brush exceeding the size set forth in chapter 14 section 14-2 (d); authorizing the charging of fees for the collection of debris; authorizing the charging of fees for the collection of bulky items; providing for severability, providing for publication, and providing an effective date. (AS AMENDED) 2017-0-157 Authorizing the City Manager to grant a Bridge License Extension, attached hereto as Exhibit A, to the License Agreement by and between The City of Laredo, Texas and AT&T Corp., a New York Corporation, hereinafter designated as "Licensee, " dated July 2, 2012, attached hereto as Exhibit B, for the use of one (1) innerduct in the Juarez Lincoln Bridge and 555.5 linear feet of right-of-way. 1. Term of the License Extension shall be for five (5) years commencing on September 30, 2017 and terminating on September 30, 2022. 2. Annual duct fee shall be $27,691.20 and will increase by five percent (5%) every year the License Extension is in place. In addition to the duct fee, Licensee shall pay a $9. 77 linear foot right-of-way fee, and will increase by five percent (5%) every year.
19. 2017-R-114 Authorizing the City Manager to enter into and execute a Memorandum of Understanding, attached hereto as exhibit A, between the South Texas Development Council ("STDC") and the City of Laredo for the Management of the South Texas Regional Interoperable P-25 VHF Radio Communications trunked system and advance system key for a one (1) year term beginning October 1, 2017 at an annual fee of $40,000.00; payable quarterly in four equal payments of $10,000.00. 20. 2017-R-120 Authorizing the City Manager to accept a grant in the amount of $83,183.00 from the Office of the Governor's Homeland Security Grants Division (HSGD) for the purpose of funding the 2017 State Homeland Security Program (SHSP)-Law Enforcement Terrorism Prevention Activities (LETPA). This funding will be used to replace one fully equipped bomb vehicle that is essential and necessary in the prevention of terrorism events. No local match is required. 21. 2017-R-121 Supporting the City of Laredo's participation in the South Texas Development Council; authorizing payment of $36,255.84 for the City's Membership Assessment for the period covering October 1, 2017 to September 30, 2018; and confirming the appointment of representatives from the City of Laredo to serve on the Board of Directors of the South Texas Development Council. Funding is available in the General Fund. 22. 2017-R-123 Authorizing the City Manager to accept a grant in the amount of $4,830,333.00 from the Commission on State Emergency Communications to fund the 9-1-1 program and equipment budgets for the South Texas region, including Jim Hogg, Starr, Webb and Zapata Counties, for the period beginning September 1, 2017 through August 31, 2019. 23. 2017-R-124 Casting 991 votes for Council Member Rudy Gonzalez, Jr., the City of Laredo's candidate to the Webb County Appraisal District Board of Directors for the 2018-2019 Term as per Section 6.03 of the Texas Property Tax Code; and directing the City Secretary to transmit a copy of this Resolution to the Chief Appraiser of the Webb County Appraisal District before December 15, 2017. 24. 2017-R-125 Authorizing the City Manager to accept and enter into a continuation contract with the United States Health and Human Services (HHS) Department Substance Abuse and Mental Health Services Administration (SAMHSA) in the amount of $500,000.00 for the City of Laredo Health Department Erasing Barriers HIV & Behavioral Health program demonstration that collocates City of Laredo Health Department HIV and Hepatitis prevention and medical care with behavioral health and substance abuse treatment, prevention and counseling services for the term from September 30, 2017 through September 29, 2018. 25. 2017-R-126 Authorizing the City Manager to approve the amendment to an existing Tax Abatement Agreement previously executed on June 16, 2014 between the City of Laredo and BACH Development-San Isidro, LLC and Reed Dinner Partners-Laredo, LLC, to reflect the assignment of the rights and obligations contained therein to the new property owner, 30 West Pershing, LLC., as approved by the City Council on August 21, 2017. All other stipulation and guidelines and criteria in the existing original Agreement are preserved. 26. 2017-R-127 Authorizing the City Manager to negotiate and execute a License Agreement with U.S. Customs and Border Protection for controlling vegetation (Carrizo Cane removal) along the banks of the Rio Grande at Father McNaboe park; said License Agreement will allow the U.S. Customs and Border Protection's contractor to control vegetation (including, but not limited to, visually inspecting, marking, mowing, cutting, clipping, trimming, topping, pruning and/or shredding vegetation; removing cut vegetation and/or other debris; and/or implementing erosion control measures); there is no financial impact to the City of Laredo. 27. 2017-R-128 Accepting contributions and grant funds for the 2nd Annual Stand Down For Homeless Veterans event from the U. S. Department of Labor ($7,000.00), the Walmart Foundation/ SAMS ($3,500.00), American Electric Power ($1,000.00) and proceeds from Max Mandel Golf Course 4th of July event ($1,589.08) for a total of $13,089.08. Funds are appropriated under City of Laredo General Fund FY 2017-18 budget for Stand Down event and related homeless veterans activities. Further authorizing, the City Manager to execute all related documents in support of the same. 29. Consideration to award a contract to sole source provider, TransCore L.P., for the purchase of 10,000 Automatic Vehicle Identification (AVI) sticker tags in the amount of $125,000.00. These AVI sticker tags are eGo® Plus sticker tags; have a protocol of 915Mhz radio frequency; are programmable beam powered; are windshield dash mounted tags and used for the Laredo Bridge System Electronic Toll Collection System. Funding is available in the Bridge System Fund. 30. Authorizing the City Manager to execute an amendment to an Intergovernmental Agreement between the City of Laredo and United Independent School District involving the design, construction, maintenance and operation of a joint use natatorium, executed May 20, 2015, to allow either party to terminate the agreement at any time for any reason by giving at least thirty (30) days written notice. All other terms and conditions remain in full force and effect. 32. Amending the HOME Investment Partnership Program Policy and Procedures Manual pertaining to the Tenant-Based Rental Assistance (TBRA) Program. Staff is recommending to add the following: Application Requirements • Applicant(s) must have resided within the city limits at least six (6) months immediately prior to being assisted with HOME funds. If prospective applicant(s) is (are) not renting, but are living with family members, a notarized letter from the family member attesting to the fact that the prospective applicant has been living with them is required. This letter should include the relationship between the applicant(s) and the family member, any monetary contribution made by the applicant(s), and the length of period the applicant(s) has (have) been living there. A copy of the family members' current utility bills is also required to be on file. • Applicant must be a U.S. Citizen or Resident Alien. • Applicant must have a total household income at or below 60% HAMFI as per HUD Section 8 Program Income Guidelines (updated annually). • Applicants must re-certify income on a yearly basis. 33. Authorizing the City Manager to negotiate and execute contracts with U.S. and Mexico billboard, print, and electronic media vendors listed in the enclosed attachments. Media plan advertisements for the Laredo Convention & Visitors Bureau will be placed beginning December 2017. The total amount is not to exceed $1,052,318.00. Funding is available in the CVB FY 2017-2018 budget. 35. Consideration for approval of amendment no. 1, an increase not to exceed $363,524.36 to the professional services contract with Lockwood, Andrews & Newnam, Inc. , Dallas, Texas, to provide construction administration, full time resident project representative (RPR) services and construction materials testing services and direct expenses for the Laredo International Airport Taxiway E and General Aviation Apron Phase 1 0 Reconstruction. Current contract amount with this amendment is $535,243.36. Funding is available in the Airport Construction Fund FAA Grant No. 84, 90%is paid by Federal and 10% by local funding. 36. Consideration for approval of amendment no. 1, an increase not to exceed $104,335.31 to the professional services contract with Lockwood, Andrews & Newnam, Inc., Dallas, Texas, to provide construction administration, full time resident project representative (RPR) services and construction materials testing services and direct expenses for the Laredo International Airport Runway Re-Designation. Current contract amount with this amendment is $196,862. 31. Funding is available in the Airport Construction Fund FAA Grant No. 84, 90% is paid by Federal and 10% by local funding. 37. Consideration to extend contract number FY14-064 to United American for the Retiree Medicare Supplement & Rx Plan. The term of this contract is for three (3) years with two (2) additional one (1) year extension periods. This is the first (1) of two (2) extension periods allowed by contract and it will be effective January 1, 2018. There is a 3.03% rate increase. Funding is available in the Health & Benefits Fund (Medical Contribution Retirees account). 38. Authorizing the City Manager to execute a services agreement with Motorola Solutions, Inc., in the amount of $168,600.00 for the maintenance of the City of Laredo's 800mhz trunked radio communications system, as attached hereto. The services agreement provides annual maintenance for the infrastructure equipment, subscriber equipment, and support. Funding is available in the Information Technology Fund. 39. Authorizing the City Manager to enter into and execute contract payments with vendors (AT&T, Centurylink and Sprint Wireless) for providing the existing 9-1-1 telephone network, database services, and wireless/equipment maintenance for the South Texas region, including Jim Hogg, Starr, Webb and Zapata counties, in the amount of $254,360.00 payments are for the period of September 1, 2017 through August 31, 2018. Funding is available in the 9-1-1 Regional Fund. 40. Authorizing the City Manager to enter into and execute a contract between GEO IS and the City of Laredo for the purchase of Geographic Information Systems (GIS) Network Maintenance and GIS Network Consulting through a Sole Source contract in the total amount of $120,000.00 for a period of one (1) year with option for renewal up to five (5) years. This GIS Network Maintenance and Consulting will be provided to the 9-1 -1 Regional Administration and will enable the most current 9-1-1 data to be available throughout the South Texas Region. Funding is available in the Regional 9-1-1 Fund. 41. Consideration to renew the maintenance contract with Antares Development Corporation not to exceed $84,471.75 (.5% increase) for annual maintenance and system upgrades for the City of Laredo Health Department (CLHD) Environmental Health Services Food Inspection Automation system, Vital Statistics Data Management (VSDM) system, and Laboratory systems for the term beginning October 1, 2017 through September 30, 2018. 42. Consideration to award a continuation contract to PST Services, Inc. (McKesson), based on their proposal for support of a cost reimbursement analysis to submit appropriate reports to the Texas Health and Human Services Commission (HHSC) Ambulance Supplemental Payment Program (TASPP) to generate revenue for uncompensated ambulance costs for emergency services. It is estimated that over $1.2 million will be generated, of which the company will be paid 5.9% of the total reimbursement to the City of Laredo for the term from November 1, 201 7 through October 31, 2018 and is subject to renewal for another three (3) one year terms contingent on program availability, mutual agreement and future budget appropriation. 43. Consideration to authorize the purchase of two (2) patrol units from Silsbee Ford, Silsbee Texas in the amount of $75,228.50. The purchase of these vehicles shall be made utilizing the Goodbuy Contract Pricing Program. Funding is available in the Special Police Fund - 2016 Operation Stonegarden Grant. 44. Consideration to award contract FY17-066 to Eye View Investigations & Security, Laredo, Texas, in the estimated annual amount of $670,800.00 for providing city wide security guard services at various municipal buildings/locations. This vendor is being recommended for a contract award based on best value evaluation criteria. The term of this contract shall be for a period of two (2) years, subject to future appropriations, beginning as of the date of its execution. Funding is available in the respective departmental budgets. 45. Consideration to authorize the City Manager to approve payment for the fees assessed by the Texas Commission of Environmental Quality (TCEQ) for the Solid Waste operation. Annual TCEQ fee amount is approximately $375,000.00; TCEQ assesses a $1.25/ton fee for all refuse land filled. This authorization shall renew annually if the assessment fee does not exceed $1.25/ton. Funding is available in the Solid Waste fund. 46. Consideration to renew contract FY16-074 with Arguindegui Oil, Laredo, Texas, in an amount up to $5,000,000.00 for the purchase of unleaded and diesel fuel for the City's automotive fleet. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The OPIS markup will remain the same during this extension period . This is the first of four extension periods. Funding is available in the Fleet Management Fund. 47. Consideration to renew the existing annual contract FY14-043 to Gonzalez Auto Parts, Laredo, Texas in an amount up to $75,000.00, for the purchase of automotive batteries for the City's Fleet vehicles. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the last extension period for this contract. All batteries will be secured on an as needed basis. There will be no price increase during this extension period. Funding is available in the Fleet Maintenance Budget. 48. Consideration to award annual supply contract number FY17-065 to low bidder Al & Rob Sales, Laredo, TX for the purchase of uniform items for the Laredo Bridge System employees. The term of this contract shall be for a period of one (1) year for an estimated amount of $27,791.15, beginning as of the date of execution. The contract may be extended for two (2) additional one (1) year periods upon mutual agreement of the parties. All materials are purchased on an as needed basis and funding is available in the Laredo Bridge System Operations Fund. 49. Consideration to award contract FY18-004 for the purchase of asphalt pot hole patch materials to the low bidder meeting specifications Metropolitan Compounds, Pembroke Pines, Florida, in an amount up to $80,000.00. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. All the asphalt material will be secured on an as needed basis. Funding is available in the Water Works Fund. 50. Consideration to award a six-month (6) supply contract FY18-001 to the low bidder Arguindegui Oil Company, Laredo, Texas in an amount up to $80,000.00 for the purchase of lubricants for the Fleet Department. All lubricants will be secured on an as needed basis. The term of this contract shall be for a period of six (6) months beginning as of the date of its execution. Funding is available in the Fleet Maintenance budget. 52. Consideration to authorize the installation of one (1) speed hump each on Gandara Dr. and Valnera Dr., between Moncayo Rd. and Moncayo Rd., and one (1) speed hump on Ocean Dr., between Cisneros St. and De La Garza Ln. , under the Special Provision of the Speed Hump Installation Policy, and to authorize the use of asphalt type speed humps, instead of a speed cushion, which is currently required under the policy. Funding is available in District II Priority Fund in the amount of $6,000.00.
Authorizing the City Manager to execute Addendum No 1 for the Toll Collection System Maintenance Service Contract between the City of Laredo and TransCore, L.P., for the hardware and software maintenance of the Laredo Bridge System Electronic Toll Collection equipment. This addendum to the maintenance service contract is for a term not to exceed six (6) months effective October 1, 2017 to March 1, 2018 and will not exceed $106,938.48 ($17,823.08 per month). Funding is available in the Bridge Fund budget.
Ratification of consulting services by Best, Best & Krieger, P.L.L.C. for state and federal government advocacy services provided to the City of Laredo from October 2016 through July 2017, invoiced monthly and authorization to approve payments totaling $22, 074.58 for services provided between April 2017 and July 2017 to close out the service agreement for a total of $66,933.49. Funding is available in Telecommunications, Environmental Services and General Fund.
Consideration for approval of the selection of consultant for the Downtown E lderly Affordable Rental H ousing Located at 820 Convent Avenue for design, preparation of plans and specifications, and authorization to negotiate a professional services contract. Funding is available in the Community Development Block Grant Fund. The final ranking of the top three firms is as follows: 1. Sepulveda Associates Architects, Inc., Laredo, Texas 2. Frank Architects, Inc., Laredo, Texas 3. Cavazos Architects, Laredo, Texas
Authorizing the City Manager to execute a contract with Park Place Recreation Designs, Inc., for the purchase and installation of playground equipment amenities for Cigarroa/Freddy Benavides Park in the amount of $92, 874.00. This purchase is utilizing the BuyBoard Cooperative Purchasing Program; contract pricing, contract 423-13. Funding is available in the Community Development Fund.
Motion to reallocate all cost savings from the Gale/Bartlett and Calton/Bartlett new Traffic Signal projects, to the construction of eastbound right turn lane on Calton Road at Bartlett.
Authorizing the City Manager to sign a contract in an amount not to exceed $83, 626.00 to the Owner/Developer, Detcen Holdings, LLC., which will replace the contract awarded on August 7, 2017 under previous company name KCOM Managers LTD. This contract is to upsize the 12-inch waterline to a 16-inch waterline at Khaledi Industrial Park along IH- 35. Funding is available in the 2012 Water Revenue Bond.
STAFF REPORTS Discussion with possible action on ongoing audits and/or irregularities identified by the Internal Auditor including the potential assignment of other and/or additional auditing duties; and any other matters incident thereto.
Presentation by City Manager, Horacio A. De Leon Jr. on the Re-Organization of City Departments, and Management Structure.
Discussion with possible action regarding the status of the Xeriscape ordinance, and any matters incident thereto.
Discussion with possible action suspending collection of parking fees on public parking meters on weekends during the coming holiday season.
Discussion with possible action to formally create a Veterans Organization Commission and have each recognized veterans group each appoint a representative to the commission and any other matters incident thereto.
Request by Mayor P ro-Tempore Alejandro "Alex" Perez 1 . Discussion with possible action on installing/upgrading seven (7) bus stops in District 1 1 1 . 2. Discussion with possible action o n installing ten ( 1 0) sidewalks in District Ill.
64 D2.Discussion with possible action to amend the 2001 -2002 Second Edition (updated 201 1 ), Priority Procedures for the Mayor and City Council, Priority 1 1 . , Council Meetings, Sec. I l l . , D. I to amend the number of agenda items placed by the Mayor or by a Council Member from four (4) to three (3), and any items incident thereto. XVII. ADJOURN