Discussion with possible action to negotiate terms for an MOU with the Laredo Housing Authority to operate two pilot Bibliotech Sites on District V and any items incident thereto.
2017-R-132 Authorizing the City Manager to enter into an Interlocal Agreement between the City of Laredo - Laredo Public Libraries and other local government libraries to provide easy access to bibliotheca cloud library digital resources.
COMMUNICATIONS Presentation by Arthur Emerson, President and CEO of KLRN-TV, and Dr. Pablo Arenas, President of TAMIU, on "Rhapsody on the Rio Grande” and its recent accolade for winning the Lone Star Chapter Regional Emmy in the “Documentary-Topical” Category, from among eight nominees. Funding for the film was provided by the City of Laredo.
VETERAN RECOGNITION a. Honoring Mrs. Maria Isabel Ramirez, for her service as a member of the United States Navy and recognizing her distinguished service to our Country.
Citizen Comments (Part 1 of 2)
Citizen comments Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Discussion with possible action to formally create a Veterans Organization Commission and have each recognized veterans group each appoint a representative to the commission and any other matters incident thereto.
Citizen Comments (Part 2 of 2)
Citizen comments Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Authorizing the City Manager to execute a contract with 2L4L Baseball LLC for a Unitrade Operational Management Agreement for the use of the Unitrade Stadium and committing the Tecolotes De Los Dos Laredos to play baseball at the stadium for an undetermined amount of games and practices April through October every year during the contract term. The term of this contract shall be for five (5) years and may be extended for an additional five (5) years. (This item replaces item 35 from Regular City Council Agenda A-2017-R-19)
36. Authorizing the City Manager to execute a Memorandum of Understanding with Palafox Hospitality Management LLC. for the purpose of achieving the aims and objectives relating to the development of the proposed Laredo Hotel / Convention Center facility. This project will further the development of the tourism destination and its location in downtown will enhance the renaissance of Laredo's historic epicenter. Financial impact to be determined. 56. Staff presentation and status update regarding the proposed Hotel / Convention Center project with partner Palafox Hospitality Management, LLC.
The Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any posted agenda item when authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and/or 551.086 (Economic Development). Following closed session, the open meeting will reconvene at which time action, if any, may be taken. 59. Request for Executive Session pursuant to Texas Government Code Section 551.071(1) to consult with attorney on litigation currently pending in the Texas Supreme Court in Case Number: 16-0748; Laredo Merchants Association vs. City of Laredo, Texas; and return to open session for possible action
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 3.8957 acres, (further described by metes and bounds in attached Exhibit “A”), located north of Bianka Lane, and east of South Ejido Avenue, from R-1A (Single Family Reduced Area District) to R-1B (Single Family High Density District); providing for publication and effective date. ZC-07-2018 Staff supports the application and Planning & Zoning Commission recommends approval of the zone change. District I
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 1.0749 Acres (described by Metes and Bounds in attached Exhibit A), located North of Bianka Lane, and East of South Ejido Avenue, from R-1A (Single Family Reduced Area District) to B-1 (Limited Business District); providing for publication and effective date. ZC-08-2018 Staff supports the application and Planning & Zoning Commission recommends approval of the zone change. District I
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lot 1, Block 1, Northridge Commercial Plat, located at 8511 McPherson Rd. Suites 106 & 107; providing for publication and effective date. ZC-04-2018 Staff supports the application and Planning & Zoning Commission recommends approval of the Special Use Permit. District VI
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 19.882 acres, (described by Metes and Bounds in attached Exhibit “A”), located north of International Blvd., northwest of Springfield Ave., from AG (Agricultural District) to R-1A (Single Family Reduced Area District); providing for publication and effective date. ZC-11-2018 Staff supports the application and Planning & Zoning Commission recommends approval of the zone change. District VI
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning all Block 1062 Western Division, located at 4302 West San Francisco Ave., from B-3 (Community Business District) to B-4 (Highway Commercial District); providing for publication and effective date. ZC-12-2018 Staff does not support the application and Planning & Zoning recommends approval of the zone change. District VIII
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 5, Block 125, Western Division, located at 902 Santa Maria Ave., from H-R-O (Historic-Residential/Office District) to H-CBD (Historic-Central Business District); providing for publication and effective date. ZC-06-2018 Staff does not support the application and Planning & Zoning recommends approval off the zone change. District VIII
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning the south 46’ of Lot 8 and the south 46’ of the west 23’ of Lot 7, Block 1168, Eastern Division, located at 2002 Napoleon St., from B-1 (Limited Business District) to B-3 (Community Business District). ZC-01-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District III
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 7, Block 647, Eastern Division, located at 1120 E. Lyon St., from R-3 (Mixed Residential District) to R-2 (Multi Family Residential District). ZC-03-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District IV
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 1.7197 Acres, as further described by metes and bounds in attached Exhibit “A”, located north of Aguanieve Dr. and west of Cuatro Vientos Rd., from R-1A (Single Family Reduced Area District) to B-3 (Community Business District). ZC-09-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District I
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning the South 2/3 of Lot 1, Block 1056, Western Division, located at 4202 San Agustin Ave., from R-3 (Mixed Residential District) to B-1 (Limited Commercial District). ZC-10-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District VII
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant serving alcohol on Lots 7 through 10, Block 1372, Eastern Division, located at 2419 E. Saunders St., Suite 101. ZC-02-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District IV
Public Hearing and Introductory Ordinance for the voluntary annexation of one (1) tract of land totaling 53.53 acres, more or less, as described by metes and bounds in the attached Exhibit “A”, and known as annexation Tract 1 ( Mario Palos Garza Tract), located east of F.M 1472 and south of Pinto Valle Dr., as required by Section 43.063 of the Texas Local Government Code and approving M-1 zoning on said tract. Staff supports the application and the Planning and Zoning Commission recommends approval of the voluntary annexation.
Public Hearing and Introductory Ordinance for the voluntary annexation of one (1) tract of land totaling 35.84 acres, more or less, as described by metes and bounds in the attached Exhibit “A”, and known as annexation Tract 2 ( 501 Imperial Partners LP. Tract), located east of FM 1472 (Mines Rd.) and south of Pinto Valle Dr., as required by Section 43.063 of the Texas Local Government Code and approving M-1 zoning on said tract. Staff supports the application and the Planning and Zoning Commission recommends approval of the voluntary annexation.
INTRODUCTORY ORDINANCES 15. Authorizing the City Manager to approve a sublease of the leased premises approved by Ordinance No. 2011-O-030 between the City of Laredo as LESSOR and 4G Investments, LLC as LESSEE, for approximately 11,550 sq. ft. of warehouse, office and storage space located at 4605 Maher Ave, Suite A and known as Lot No. 1-B-1A, Block 1 of the Laredo International Airport Subdivision Plat to AGR, LLC as SUB-LESSEE, said lease provides for right to sublease subject to City approval, which approval shall not be unreasonably withheld. All other terms and conditions remain unchanged and in effect; providing for an effective date. 16. Authorizing the City Manager to execute a lease between the City of Laredo Airport Fund, as Lessor, and the City of Laredo General Fund Animal Care Services Division, as Lessee, for the approximately 5.8529 acre tract of land on Block 2 located at 5202 Maher Avenue in the Laredo International Airport. Lease term is for forty (40) years commencing on October 1, 2017, and ending on September 30, 2057. Initial rent shall be $7,648.58 per month and will be adjusted annually according to changes in the Consumer Price Index and further adjusted by Fair Market Value Appraisals every 5th year anniversary; providing for an effective date. 17. Authorizing the City Manager to execute a lease between the City of Laredo Airport Fund, as Lessor, and the City of Laredo Parks & Leisure Fund, as Lessee, for the approximately 21.32 acre tracts of land located on various premises at the Laredo International Airport. Lease term is for forty (40) years commencing on October 1, 2017, and ending on September 30, 2057. Initial rent shall be $27,860.92 per month and will be adjusted annually according to changes in the Consumer Price Index and further adjusted by Fair Market Value Appraisals every 5th year anniversary; providing for an effective date. 18. Authorizing the City Manager to execute a lease between the City of Laredo Airport Fund, as Lessor, and the City of Laredo General Fund Fire Department, as Lessee, for the approximately 1.9307 acre tract of land out of Block 1 located at 4903 Maher Avenue in the Laredo International Airport. Lease term is for forty (40) years commencing on October 1, 2017, and ending on September 30, 2057. Initial rent shall be $14,120.00 per month and will be adjusted annually according to changes in the Consumer Price Index and further adjusted by Fair Market Value Appraisals every 5th year anniversary; providing for an effective date. 19. Authorizing the City Manager to execute a lease between the City of Laredo Airport Fund, as Lessor, and the City of Laredo Fleet Fund, as Lessee, for the approximately 1.5403 acre tract of land located on Block 2 at the Laredo International Airport. Lease term is for forty (40) years commencing on October 1, 2017, and ending on September 30, 2057. Initial rent shall be $1,871.76 per month and will be adjusted annually according to changes in the Consumer Price Index and further adjusted by Fair Market Value Appraisals every 5th year anniversary; providing for an effective date. 20. Authorizing the City Manager to execute a Government Lease for Real Property number HSBP-7116-L-DA0744 at no cost for use of approximately 9,995 square feet of space located at 5210 Bob Bullock Loop in the Laredo International Airport Passenger Terminal to be used by the U.S. Customs and Border Protection for Federal Inspection Services (FIS) space for processing of Commercial International flights, passengers, luggage and cargo. Lease term is for one (1) year effective November 1, 2017 through October 31, 2018 with 19 automatic extensions of one (1) year each until October 31, 2037; providing for an effective date. 21. Authorizing the City Manager to execute a Government Lease for Real Property number HSBP-7115-L-DA0526 at no cost for use of approximately 4,145 square feet of office space located at 4719 Maher Avenue General Aviation Facility in the Laredo International Airport to be used by the U.S. Customs and Border Protection for Federal Inspection Services (FIS) space for processing of General Aviation baggage, passengers, and air cargo. Lease term is for one (1) year effective November 1, 2017 through October 31, 2018 with 19 automatic extensions of one (1) year each until October 31, 2037; providing for an effective date. 22. Authorizing the City Manager to execute a lease with the Department of Public Safety “DPS”, for approximately 6,494 sq. ft. of space known as Building 1338 for hangar, office, storage, and parking areas located at 4015 North Jarvis in the Laredo International Airport. Lease term commencing on December 1, 2017, and ending on June 30, 2019 and may be renewed up to 3 times for a period of 12 months each. Initial rent shall be $3,600.00 per month and further adjusted by changes in CPI; providing for an effective date.
FINAL READING OF ORDINANCES 23. 2017-O-158 Amending the City of Laredo Fiscal Year 2018 Airport Operations Fund budget to appropriate revenues and expenditures in the amount of $396,489.00. These funds will cover the expenditure to replace all obsolete 800MHz radios and hardware/software due to the City’s 800MHz recent system upgrade, as per attached quote. The project will be funded through a capital lease purchase agreement from 2017– 2024. 24. 2017-O-159 Amending the Street Name Map of the City of Laredo by renaming the following street, located within the PG Alpha Subdivision Phase I Plat, from Palos Garza Road to P.G. Sports Road and providing for publication and effective date. 25. 2017-O-160 Amending the street name map of the City of Laredo by renaming the following street, located within the Killam Charco Middle School Plat, as follows: From HILLCROFT ROAD To HOOK EM HORNS AVENUE and providing for effective date. 26. 2017-O-162 Authorizing the City Manager to execute all the necessary documents to purchase the "Surface Only" of a tract of land containing more or less 23.291 acres, described in the attached Exhibit "A" which is incorporated herein for all purposes and together with the access easement which is described in the attached Exhibit "B" which is incorporated herein for all purposes, for the appraised amount of $1,093,000.00. City Manager's authorization is subject to receipt of a satisfactory title commitment, release of all pending liens and subject to ensuring access to the property. Funding for the purchase of this tract of land is available in the 2010 Sewer Revenue Bond. This property will act as a buffer for the Manadas Wastewater Treatment Plant. 27. 2017-O-163 Authorizing the City Manager to transfer a total of $5,168,429.00 to the Airport Fund from various departments in FY 2017. General Fund will transfer $4,630,156.00 from unencumbered balances for the purpose of a land transaction that occurred in 2011 for the 2800 Saunders Street property. Utilities Fund and Fleet Departments will transfer to the Airport unencumbered balances of $367,815.00 and $170,458.00 respectively for the purpose of correctly reflecting fair market value leases at said locations. 28. 2017-O-164 Setting the new speed limits on IH-35 frontage roads, San Dario Ave./Santa Ursula Ave., within the city limits of Laredo, Webb County, Texas, to 40 MPH, from just North of Victoria St. to just prior to Chicago St., Mile Point 1.106 to Mile Point 3.073, as defined in the Texas Department of Transportation control section map CS 0086-16 providing for the installation of appropriate signs to indicate new speed change in the designated area and providing for publication and effective date.
RESOLUTIONS 29. 2017-R-130 Accepting the conveyance of the following fifteen (15) foot Public Utility and Utility Access Easement, for the right to install, construct, reconstruct, repair and perpetually maintain utility improvements from: Webb County By: Tano Tijerina, Webb County Judge Utility easement as follows: A tract of land being a 0.22 acre tract 977 square feet, more or less out of the remaining 1161.33 acre tract of land conveyed to Webb County in a deed recorded in Volume 209, Page 487 in Webb County, Texas, a copy of which conveyance is attached as Exhibits A & B: And directing that said Easement be filed of record in official property records of Webb County, Texas. 30. 2017-R-131 Authorizing the City Manager to enter into a Non-Financial Agreement between the City of Laredo and the Laredo Family Economic Success Coalition (LFESC) to increase public awareness and participation in the coalition's outreach services for the financial well-being of low to moderate income families including the Volunteer Income Tax Assistance Program. 32. 2017-R-134 Consideration to affirm the selection of the top three ranked engineering consultant firms based on Request for Qualifications (RFQ) received, following TXDOT’s procurement process as per Resolution 2017-R-09 approved by City Council on January 17, 2017, and authorizing the City Manager to request proposals or conduct interviews in lieu of from these selected firms, and negotiate a contract with the best option/firm for a City wide Traffic Synchronization project. Funding is available in the Capital Grants Fund - Traffic Synchronization Grant. 33. 2017-R-135 Repealing Resolution 2017-R-109 and Re-authorizing the City Manager to enter into an advance funding agreement for a Surface Transportation Program Metropolitan Mobility-Off System Project (CSJ# 0922-33-165) for the development of a schematic, environmental document and construction of a five lane rural highway facility for the Hachar-Reuthinger Project (A/KA Hachar Loop) from FM 1472 to 0.1 miles east of Beltway Parkway and authorizing the payment of City’s funding participation estimated to be $4,919,144.00. Funding is available in the 2016 CO. MOTIONS 34. Authorizing the City Manager to enter into a purchase contract with Motorola Solutions in the amount of $396,489.32 for the purchase of radios and equipment for use with the city’s recently upgraded 800MHz Trunked Radio P-25 System, with an extended warranty of 5 years for the Airport Department. The purchase of these radios and equipment shall be made utilizing H-GAC contract RA-05-15 lease purchase agreement from 2017 to 2024. Funding for this contract will be in the Airport Operations Fund FY 2018 budget, subject to approval of Final Reading Ordinance No. 2017-O-158 35. Authorizing the City Manager to execute a contract with 2L4L Baseball LLC for a Unitrade Operational Management Agreement for the use of the Unitrade Stadium and committing the Tecolotes De Los Dos Laredos to play baseball at the stadium for an undetermined amount of games and practices April through October every year during the contract term. The term of this contract shall be for five (5) years and may be extended for an additional five (5) years. (This item replaces item 35 from Regular City Council Agenda A-2017-R-19) 36. Authorizing the City Manager to execute a Memorandum of Understanding with Palafox Hospitality Management LLC. for the purpose of achieving the aims and objectives relating to the development of the proposed Laredo Hotel / Convention Center facility. This project will further the development of the tourism destination and its location in downtown will enhance the renaissance of Laredo's historic epicenter. Financial impact to be determined. 38. Consideration for approval to award a professional services contract to RS&H, Inc., San Antonio, Texas, for an amount not to exceed $242,447.07 for design and preparation of plans and specifications for the Laredo International Airport Air Cargo Apron Reconstruction Phase 11. Design work is to be done on a fast track basis. Funding is available in the Airport Construction Fund FAA Grant No. 84, 90% is paid by Federal and 10% by local funding. 39. Consideration for approval of Amendment no. 2 an increase of $1,341,684.00 to the professional services contract with Structural Engineering Associates, Inc., San Antonio, Texas, for the World Trade International Bridge US Customs Exit Booth Expansion for design, bid and construction phase services for the weigh in motion scales at the existing U.S. Customs exit control booths; design, bid and construction phase services for the CBP 559 Donations Acceptance Program (DAP) Fast Lane Relocation Project; for the Presidential Permit Application preparation and coordination services for the World Trade International Bridge Expansion through the 2018 calendar year; and to create animated video presentation for Fast Lane Relocation Project. Current engineering contract amount with this amendment is $1,894,134.00. Funding is available in the Bridge Construction Fund. 40. Consideration for approval of Amendment no. 9 an increase of $115,297.00 to the professional services contract with Arcadis, Laredo, Texas, for the West Laredo Corridor – Calton Road Railroad Grade Separation to update the plans and specifications in accordance with the latest TxDot Standards from 2004 standards to those of 2014. We received a letter of approval from TxDot dated November 7, 2017, to proceed with the amendment. Current engineering contract amount including this amendment no. 9 is $2,126,371.14. Funding is available in the Capital Grants Fund. 41. Consideration for approval to award a professional services contract to Sepulveda Associates Architects, Inc., Laredo, Texas, for design and preparation of plans and specifications for the Downtown Elderly Affordable Rental Housing Located at 820 Convent Avenue for a total of $162, 870.00. Design work is to be done on a fast track basis. Funding is available in the Community Development Block Grant Fund. 42. Consideration for approval of award of construction contract to the lowest bidder Summit Building and Design, Laredo, Texas, in the amount of $977,350.00 (The bid amount was valued engineered) for the Santo Nino Community Center Phase II (Re-Bid) with a construction contract time of two hundred seventy (270) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for September 2018. Funding is available in the Community Development Fund, 2017 C.O. Issue, and the Capital Improvement Fund. 43. Consideration to award a contract to Siddons-Martin Emergency Group, Denton Texas in the amount of $1,787,371.00 through the Houston Galveston Area Council of Governments (HGAC)- Cooperative Purchasing Program, for the purchase of four (4) emergency response vehicles. The anticipated delivery is within 9-10 months of order date. Funding is available in 2017 CO Issue. **Emergency vehicles are two (2) medium duty ambulances, one (1) rescue pumper, and one (1) fire pumper: • One (1) ambulance will be assigned at Fire Station 4, 1919 Houston, One (1) ambulance will replace unit 9109, 13301 Mines Rd. • One (1) rescue pumper will replace unit 3012, 9402 Bob Bullock Lp., One (1) fire pumper will replace unit 3006, 4903 Maher. 44. Authorizing the City Manager to execute an Amendment, attached as Exhibit A, to the services agreement with Superion Public Sector for Opengov open data software services. Contract term is for one (1) year effective November 21, 2017 and ending November 20, 2018; and shall automatically renew for successive one (1) year terms; unless terminated by either party with at least sixty (60) days written notice prior to expiration of the then-current term. First year cost is $149,623.00; funding is available in line item 101-9810-515-9003. 45. Consideration to award supply contract FY18-005 to Vulcan Materials, San Antonio, Texas, in an amount up to $100,000.00 for the purchase of asphalt cold laid used for street paving projects. Any price changes to this contract will be governed by an index made up of the composite posted prices in the Laredo area of those companies published in the daily publication of Oil Price Information Service (OPIS). All materials are purchased on an as needed basis utilizing the construction project budgets. This contract has two (2) extension periods, upon mutual agreement of the parties. Funding is available in the Public Works construction project budget. 46. Consideration to renew annual service contract FY14-042 to the following vendors: 1. Laredo Mechanical, Laredo, Texas in an amount up to $260,000.00; 2. Gutierrez Machine Shop, Laredo, Texas in an amount up to $125,000.00; and 3. Odessa Pumps, Midland, Texas in an amount up to $125,000.00 for water treatment and wastewater treatment, booster stations, and lift stations pump repairs for the Utilities Department. This contract establishes hourly rates and a percentage discount on parts utilized during emergency pump repairs. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. This shall serve as the final extension of this contract. All services will be purchased on an as needed basis. Funding is available in the Utilities Department Fund. 47. Consideration to award supply contract number FY15-058 to the low bidder, Core & Main, (formerly HD Supply Waterworks) Atlanta, GA in the estimated amount of $200,000.00 for the purchase of PVC pipe used by the Utilities Department. This will be a sixty (60) day supply contract. If the contract pricing does not exceed the current pricing structure, the contract will be automatically renewed for an additional sixty days. These materials are purchased on an as needed basis for construction and repair projects. Funding is available in the Utilities Department budget. 48. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of October 2017, represent a decrease of $3,654.76. These adjustments are determined by the Webb County Appraisal District and by court orders. 49. Consideration to authorize the installation of two (2) speed humps on Manzanares Dr and Cochiti Dr. between Chimayo Rd and Santiago Dr. under the Special Provision of the Speed Hump Installation Policy, and to authorize the use of asphalt type speed humps, instead of a speed cushions, which is currently required under the policy. Funding is available 2016 CO Issue District VI Priority Fund in the amount of $4,000.00. 50. Authorizing the City Manager to approve Amendment No. 1 to the professional engineering services contract in the amount of $10,271.00 to Mejia Engineering Company, to create additional design work of water line installation for two additional blocks added to the initial scope of work for the Waterline Replacement for Lane Street from Stone Avenue to Smith Avenue. With this amendment, the total new contract amount is $184,871.00. Funding is available in the 2015 Water Revenue Bond. 51. Consideration to approve Amendment -1 in the amount of $35,000.00, for the Willdan Financial Service's current contract to provide a comprehensive Water Rate Study. The Original contract was for the Comprehensive Wastewater Rate Study in the amount of $35,700.00. Since Utilities system is combined water & sewer revenue, a combined rate study is needed for any proposed future rate increase. The total contract with this Amendment will be $70,500.00. Funding is available in the 2015 Water Bond Account. 52. Authorizing the City Manager to sign the agreement with Laredo Renewable Energy, LLC (LRE) for a Sludge-to-Energy project at no financial cost to the City of Laredo. 53. Authorizing the City Manager to execute a contract in the amount of $48,000.00 with engineering consultants LNV, Inc. to provide engineering services for the study, design, plans, specifications, bid, and construction review services for up to five (5) antenna towers as part of the improvement to existing Advanced Metering Infrastructure (AMI). Funding is available in the 2015 Water Revenue Bond account.
Consideration for approval to award a construction contract to the lowest qualified bidder Romo Contractors, LLC., Laredo, Texas, in the amount of $179,050.00 (base bid and alternate no. 1) for the CDBG Sidewalk Project District IV (14 City-Blocks) with a construction contract time of ninety (90) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for February 2018. The lowest bidder was disqualified because he failed to acknowledge addendum no. 1, the federal guidelines, wage determination, labor provisions, and affirmative action program required by the U.S. Department of Housing and Urban Development. Funding is available in the CDBG 42nd and 43rd Action Year Grants.
Discussion with possible action on ongoing audits and/or irregularities identified by the Internal Auditor including the potential assignment of other and/or additional auditing duties; and any other matters incident thereto.
Discussion with possible action to consider a second request for an extension of Injury Leave with pay in accordance with 143.073 (b) of the Texas Local Government Code for Patrol Officer Roberto Vedia.
Discussion with possible action regarding the status of the Xeriscape ordinance, and any matters incident thereto.
XIV. RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIT BOARD 60. Consideration to authorize the purchase of six (6) 40 ft. low-floor Compressed Natural Gas (CNG) buses in the amount of $486,670.00 each from Gillig L.L.C. ("Gillig") Hayward, California, through a joint procurement with Corpus Christi Regional Transit Authority, Request for Proposal (RFP) No. 2013-V-20, Option 1 for the purchase of the six (6) CNG buses for a total of $2,920,020.00. Funding is available through the 2017 Certificates of Obligation. 61. Amending the Transit Department FTEs by creating one (1) additional position for a Transit Financial Analyst for El Metro Operating Fund. XV. ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL
Discussion with possible action suspending collection of parking fees on public parking meters on weekends during the coming holiday season.
Discussion with possible action to Request Proposals from non-profit organizations interested in creating and operating a small scale neighborhood food market of approximately 700 sq. ft on the 1200 block of Matamoros within the City owned building formerly known as the Southern Hotel and located adjacent to the City's Senior Recreational Center for the purpose of addressing the Food Desert situation that exists within the City's Downtown.
1. Discussion and possible action to direct staff to commence the ad campaign regarding the three foot rule due to recent incidents of Laredoans getting hit by vehicles. (Co-Sponsored by Council Member Charlie San Miguel) 2. Discussion and possible action to allow food trucks and food vendors to operate within all city parks. 3. Discussion and possible action to have staff report their findings regarding the missing and/or dead black Labrador at the City of Laredo "Kill" Shelter.
Discussion with possible action regarding the Public Right-of-Way ordinance as it relates to permit requirements for residential driveways, sidewalks and any other items incident thereto.
Status report on the construction of the Laredo Animal Care Services Administration Building and any other matters incident thereto.
Discussion with possible action regarding the property located at the Northeast corner of Maryland Avenue and Bustamante Street, as it pertains to its status and possible intended use for affordable housing and any other matters incident thereto.
Discussion with possible action to request research on the pay as you go public financing models from Maricopa, County, Arizona and Rebuild Houston, to explore other possible solutions to the street re-surfacing fund and any items incident thereto.
Discussion with possible action to modify our City Ordinance to improve compliance with legislative updates and case law in reference to prohibitions and restrictions regarding registered sex offenders and any items incident thereto.
Items 62 D2 (Part 2 of 2) & XVI
2. Discussion with possible action to request research on the pay as you go public financing models from Maricopa, County, Arizona and Rebuild Houston, to explore other possible solutions to the street re-surfacing fund and any items incident thereto. XVI. ADJOURN
Nov 20, 2017 City Council
Discussion with possible action to negotiate terms for an MOU with the Laredo Housing Authority to operate two pilot Bibliotech Sites on District V and any items incident thereto.
2017-R-132 Authorizing the City Manager to enter into an Interlocal Agreement between the City of Laredo - Laredo Public Libraries and other local government libraries to provide easy access to bibliotheca cloud library digital resources.
COMMUNICATIONS Presentation by Arthur Emerson, President and CEO of KLRN-TV, and Dr. Pablo Arenas, President of TAMIU, on "Rhapsody on the Rio Grande” and its recent accolade for winning the Lone Star Chapter Regional Emmy in the “Documentary-Topical” Category, from among eight nominees. Funding for the film was provided by the City of Laredo.
VETERAN RECOGNITION a. Honoring Mrs. Maria Isabel Ramirez, for her service as a member of the United States Navy and recognizing her distinguished service to our Country.
Citizen Comments (Part 1 of 2)
Citizen comments Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Discussion with possible action to formally create a Veterans Organization Commission and have each recognized veterans group each appoint a representative to the commission and any other matters incident thereto.
Citizen Comments (Part 2 of 2)
Citizen comments Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
Authorizing the City Manager to execute a contract with 2L4L Baseball LLC for a Unitrade Operational Management Agreement for the use of the Unitrade Stadium and committing the Tecolotes De Los Dos Laredos to play baseball at the stadium for an undetermined amount of games and practices April through October every year during the contract term. The term of this contract shall be for five (5) years and may be extended for an additional five (5) years. (This item replaces item 35 from Regular City Council Agenda A-2017-R-19)
36. Authorizing the City Manager to execute a Memorandum of Understanding with Palafox Hospitality Management LLC. for the purpose of achieving the aims and objectives relating to the development of the proposed Laredo Hotel / Convention Center facility. This project will further the development of the tourism destination and its location in downtown will enhance the renaissance of Laredo's historic epicenter. Financial impact to be determined. 56. Staff presentation and status update regarding the proposed Hotel / Convention Center project with partner Palafox Hospitality Management, LLC.
The Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any posted agenda item when authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and/or 551.086 (Economic Development). Following closed session, the open meeting will reconvene at which time action, if any, may be taken. 59. Request for Executive Session pursuant to Texas Government Code Section 551.071(1) to consult with attorney on litigation currently pending in the Texas Supreme Court in Case Number: 16-0748; Laredo Merchants Association vs. City of Laredo, Texas; and return to open session for possible action
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 3.8957 acres, (further described by metes and bounds in attached Exhibit “A”), located north of Bianka Lane, and east of South Ejido Avenue, from R-1A (Single Family Reduced Area District) to R-1B (Single Family High Density District); providing for publication and effective date. ZC-07-2018 Staff supports the application and Planning & Zoning Commission recommends approval of the zone change. District I
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 1.0749 Acres (described by Metes and Bounds in attached Exhibit A), located North of Bianka Lane, and East of South Ejido Avenue, from R-1A (Single Family Reduced Area District) to B-1 (Limited Business District); providing for publication and effective date. ZC-08-2018 Staff supports the application and Planning & Zoning Commission recommends approval of the zone change. District I
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a Restaurant Serving Alcohol, on Lot 1, Block 1, Northridge Commercial Plat, located at 8511 McPherson Rd. Suites 106 & 107; providing for publication and effective date. ZC-04-2018 Staff supports the application and Planning & Zoning Commission recommends approval of the Special Use Permit. District VI
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 19.882 acres, (described by Metes and Bounds in attached Exhibit “A”), located north of International Blvd., northwest of Springfield Ave., from AG (Agricultural District) to R-1A (Single Family Reduced Area District); providing for publication and effective date. ZC-11-2018 Staff supports the application and Planning & Zoning Commission recommends approval of the zone change. District VI
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning all Block 1062 Western Division, located at 4302 West San Francisco Ave., from B-3 (Community Business District) to B-4 (Highway Commercial District); providing for publication and effective date. ZC-12-2018 Staff does not support the application and Planning & Zoning recommends approval of the zone change. District VIII
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 5, Block 125, Western Division, located at 902 Santa Maria Ave., from H-R-O (Historic-Residential/Office District) to H-CBD (Historic-Central Business District); providing for publication and effective date. ZC-06-2018 Staff does not support the application and Planning & Zoning recommends approval off the zone change. District VIII
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning the south 46’ of Lot 8 and the south 46’ of the west 23’ of Lot 7, Block 1168, Eastern Division, located at 2002 Napoleon St., from B-1 (Limited Business District) to B-3 (Community Business District). ZC-01-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District III
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 7, Block 647, Eastern Division, located at 1120 E. Lyon St., from R-3 (Mixed Residential District) to R-2 (Multi Family Residential District). ZC-03-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District IV
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning approximately 1.7197 Acres, as further described by metes and bounds in attached Exhibit “A”, located north of Aguanieve Dr. and west of Cuatro Vientos Rd., from R-1A (Single Family Reduced Area District) to B-3 (Community Business District). ZC-09-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District I
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning the South 2/3 of Lot 1, Block 1056, Western Division, located at 4202 San Agustin Ave., from R-3 (Mixed Residential District) to B-1 (Limited Commercial District). ZC-10-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Zone Change. District VII
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing a Special Use Permit for a restaurant serving alcohol on Lots 7 through 10, Block 1372, Eastern Division, located at 2419 E. Saunders St., Suite 101. ZC-02-2018 Staff supports the application and the Planning and Zoning Commission recommends approval of the Special Use Permit. District IV
Public Hearing and Introductory Ordinance for the voluntary annexation of one (1) tract of land totaling 53.53 acres, more or less, as described by metes and bounds in the attached Exhibit “A”, and known as annexation Tract 1 ( Mario Palos Garza Tract), located east of F.M 1472 and south of Pinto Valle Dr., as required by Section 43.063 of the Texas Local Government Code and approving M-1 zoning on said tract. Staff supports the application and the Planning and Zoning Commission recommends approval of the voluntary annexation.
Public Hearing and Introductory Ordinance for the voluntary annexation of one (1) tract of land totaling 35.84 acres, more or less, as described by metes and bounds in the attached Exhibit “A”, and known as annexation Tract 2 ( 501 Imperial Partners LP. Tract), located east of FM 1472 (Mines Rd.) and south of Pinto Valle Dr., as required by Section 43.063 of the Texas Local Government Code and approving M-1 zoning on said tract. Staff supports the application and the Planning and Zoning Commission recommends approval of the voluntary annexation.
INTRODUCTORY ORDINANCES 15. Authorizing the City Manager to approve a sublease of the leased premises approved by Ordinance No. 2011-O-030 between the City of Laredo as LESSOR and 4G Investments, LLC as LESSEE, for approximately 11,550 sq. ft. of warehouse, office and storage space located at 4605 Maher Ave, Suite A and known as Lot No. 1-B-1A, Block 1 of the Laredo International Airport Subdivision Plat to AGR, LLC as SUB-LESSEE, said lease provides for right to sublease subject to City approval, which approval shall not be unreasonably withheld. All other terms and conditions remain unchanged and in effect; providing for an effective date. 16. Authorizing the City Manager to execute a lease between the City of Laredo Airport Fund, as Lessor, and the City of Laredo General Fund Animal Care Services Division, as Lessee, for the approximately 5.8529 acre tract of land on Block 2 located at 5202 Maher Avenue in the Laredo International Airport. Lease term is for forty (40) years commencing on October 1, 2017, and ending on September 30, 2057. Initial rent shall be $7,648.58 per month and will be adjusted annually according to changes in the Consumer Price Index and further adjusted by Fair Market Value Appraisals every 5th year anniversary; providing for an effective date. 17. Authorizing the City Manager to execute a lease between the City of Laredo Airport Fund, as Lessor, and the City of Laredo Parks & Leisure Fund, as Lessee, for the approximately 21.32 acre tracts of land located on various premises at the Laredo International Airport. Lease term is for forty (40) years commencing on October 1, 2017, and ending on September 30, 2057. Initial rent shall be $27,860.92 per month and will be adjusted annually according to changes in the Consumer Price Index and further adjusted by Fair Market Value Appraisals every 5th year anniversary; providing for an effective date. 18. Authorizing the City Manager to execute a lease between the City of Laredo Airport Fund, as Lessor, and the City of Laredo General Fund Fire Department, as Lessee, for the approximately 1.9307 acre tract of land out of Block 1 located at 4903 Maher Avenue in the Laredo International Airport. Lease term is for forty (40) years commencing on October 1, 2017, and ending on September 30, 2057. Initial rent shall be $14,120.00 per month and will be adjusted annually according to changes in the Consumer Price Index and further adjusted by Fair Market Value Appraisals every 5th year anniversary; providing for an effective date. 19. Authorizing the City Manager to execute a lease between the City of Laredo Airport Fund, as Lessor, and the City of Laredo Fleet Fund, as Lessee, for the approximately 1.5403 acre tract of land located on Block 2 at the Laredo International Airport. Lease term is for forty (40) years commencing on October 1, 2017, and ending on September 30, 2057. Initial rent shall be $1,871.76 per month and will be adjusted annually according to changes in the Consumer Price Index and further adjusted by Fair Market Value Appraisals every 5th year anniversary; providing for an effective date. 20. Authorizing the City Manager to execute a Government Lease for Real Property number HSBP-7116-L-DA0744 at no cost for use of approximately 9,995 square feet of space located at 5210 Bob Bullock Loop in the Laredo International Airport Passenger Terminal to be used by the U.S. Customs and Border Protection for Federal Inspection Services (FIS) space for processing of Commercial International flights, passengers, luggage and cargo. Lease term is for one (1) year effective November 1, 2017 through October 31, 2018 with 19 automatic extensions of one (1) year each until October 31, 2037; providing for an effective date. 21. Authorizing the City Manager to execute a Government Lease for Real Property number HSBP-7115-L-DA0526 at no cost for use of approximately 4,145 square feet of office space located at 4719 Maher Avenue General Aviation Facility in the Laredo International Airport to be used by the U.S. Customs and Border Protection for Federal Inspection Services (FIS) space for processing of General Aviation baggage, passengers, and air cargo. Lease term is for one (1) year effective November 1, 2017 through October 31, 2018 with 19 automatic extensions of one (1) year each until October 31, 2037; providing for an effective date. 22. Authorizing the City Manager to execute a lease with the Department of Public Safety “DPS”, for approximately 6,494 sq. ft. of space known as Building 1338 for hangar, office, storage, and parking areas located at 4015 North Jarvis in the Laredo International Airport. Lease term commencing on December 1, 2017, and ending on June 30, 2019 and may be renewed up to 3 times for a period of 12 months each. Initial rent shall be $3,600.00 per month and further adjusted by changes in CPI; providing for an effective date.
FINAL READING OF ORDINANCES 23. 2017-O-158 Amending the City of Laredo Fiscal Year 2018 Airport Operations Fund budget to appropriate revenues and expenditures in the amount of $396,489.00. These funds will cover the expenditure to replace all obsolete 800MHz radios and hardware/software due to the City’s 800MHz recent system upgrade, as per attached quote. The project will be funded through a capital lease purchase agreement from 2017– 2024. 24. 2017-O-159 Amending the Street Name Map of the City of Laredo by renaming the following street, located within the PG Alpha Subdivision Phase I Plat, from Palos Garza Road to P.G. Sports Road and providing for publication and effective date. 25. 2017-O-160 Amending the street name map of the City of Laredo by renaming the following street, located within the Killam Charco Middle School Plat, as follows: From HILLCROFT ROAD To HOOK EM HORNS AVENUE and providing for effective date. 26. 2017-O-162 Authorizing the City Manager to execute all the necessary documents to purchase the "Surface Only" of a tract of land containing more or less 23.291 acres, described in the attached Exhibit "A" which is incorporated herein for all purposes and together with the access easement which is described in the attached Exhibit "B" which is incorporated herein for all purposes, for the appraised amount of $1,093,000.00. City Manager's authorization is subject to receipt of a satisfactory title commitment, release of all pending liens and subject to ensuring access to the property. Funding for the purchase of this tract of land is available in the 2010 Sewer Revenue Bond. This property will act as a buffer for the Manadas Wastewater Treatment Plant. 27. 2017-O-163 Authorizing the City Manager to transfer a total of $5,168,429.00 to the Airport Fund from various departments in FY 2017. General Fund will transfer $4,630,156.00 from unencumbered balances for the purpose of a land transaction that occurred in 2011 for the 2800 Saunders Street property. Utilities Fund and Fleet Departments will transfer to the Airport unencumbered balances of $367,815.00 and $170,458.00 respectively for the purpose of correctly reflecting fair market value leases at said locations. 28. 2017-O-164 Setting the new speed limits on IH-35 frontage roads, San Dario Ave./Santa Ursula Ave., within the city limits of Laredo, Webb County, Texas, to 40 MPH, from just North of Victoria St. to just prior to Chicago St., Mile Point 1.106 to Mile Point 3.073, as defined in the Texas Department of Transportation control section map CS 0086-16 providing for the installation of appropriate signs to indicate new speed change in the designated area and providing for publication and effective date.
RESOLUTIONS 29. 2017-R-130 Accepting the conveyance of the following fifteen (15) foot Public Utility and Utility Access Easement, for the right to install, construct, reconstruct, repair and perpetually maintain utility improvements from: Webb County By: Tano Tijerina, Webb County Judge Utility easement as follows: A tract of land being a 0.22 acre tract 977 square feet, more or less out of the remaining 1161.33 acre tract of land conveyed to Webb County in a deed recorded in Volume 209, Page 487 in Webb County, Texas, a copy of which conveyance is attached as Exhibits A & B: And directing that said Easement be filed of record in official property records of Webb County, Texas. 30. 2017-R-131 Authorizing the City Manager to enter into a Non-Financial Agreement between the City of Laredo and the Laredo Family Economic Success Coalition (LFESC) to increase public awareness and participation in the coalition's outreach services for the financial well-being of low to moderate income families including the Volunteer Income Tax Assistance Program. 32. 2017-R-134 Consideration to affirm the selection of the top three ranked engineering consultant firms based on Request for Qualifications (RFQ) received, following TXDOT’s procurement process as per Resolution 2017-R-09 approved by City Council on January 17, 2017, and authorizing the City Manager to request proposals or conduct interviews in lieu of from these selected firms, and negotiate a contract with the best option/firm for a City wide Traffic Synchronization project. Funding is available in the Capital Grants Fund - Traffic Synchronization Grant. 33. 2017-R-135 Repealing Resolution 2017-R-109 and Re-authorizing the City Manager to enter into an advance funding agreement for a Surface Transportation Program Metropolitan Mobility-Off System Project (CSJ# 0922-33-165) for the development of a schematic, environmental document and construction of a five lane rural highway facility for the Hachar-Reuthinger Project (A/KA Hachar Loop) from FM 1472 to 0.1 miles east of Beltway Parkway and authorizing the payment of City’s funding participation estimated to be $4,919,144.00. Funding is available in the 2016 CO. MOTIONS 34. Authorizing the City Manager to enter into a purchase contract with Motorola Solutions in the amount of $396,489.32 for the purchase of radios and equipment for use with the city’s recently upgraded 800MHz Trunked Radio P-25 System, with an extended warranty of 5 years for the Airport Department. The purchase of these radios and equipment shall be made utilizing H-GAC contract RA-05-15 lease purchase agreement from 2017 to 2024. Funding for this contract will be in the Airport Operations Fund FY 2018 budget, subject to approval of Final Reading Ordinance No. 2017-O-158 35. Authorizing the City Manager to execute a contract with 2L4L Baseball LLC for a Unitrade Operational Management Agreement for the use of the Unitrade Stadium and committing the Tecolotes De Los Dos Laredos to play baseball at the stadium for an undetermined amount of games and practices April through October every year during the contract term. The term of this contract shall be for five (5) years and may be extended for an additional five (5) years. (This item replaces item 35 from Regular City Council Agenda A-2017-R-19) 36. Authorizing the City Manager to execute a Memorandum of Understanding with Palafox Hospitality Management LLC. for the purpose of achieving the aims and objectives relating to the development of the proposed Laredo Hotel / Convention Center facility. This project will further the development of the tourism destination and its location in downtown will enhance the renaissance of Laredo's historic epicenter. Financial impact to be determined. 38. Consideration for approval to award a professional services contract to RS&H, Inc., San Antonio, Texas, for an amount not to exceed $242,447.07 for design and preparation of plans and specifications for the Laredo International Airport Air Cargo Apron Reconstruction Phase 11. Design work is to be done on a fast track basis. Funding is available in the Airport Construction Fund FAA Grant No. 84, 90% is paid by Federal and 10% by local funding. 39. Consideration for approval of Amendment no. 2 an increase of $1,341,684.00 to the professional services contract with Structural Engineering Associates, Inc., San Antonio, Texas, for the World Trade International Bridge US Customs Exit Booth Expansion for design, bid and construction phase services for the weigh in motion scales at the existing U.S. Customs exit control booths; design, bid and construction phase services for the CBP 559 Donations Acceptance Program (DAP) Fast Lane Relocation Project; for the Presidential Permit Application preparation and coordination services for the World Trade International Bridge Expansion through the 2018 calendar year; and to create animated video presentation for Fast Lane Relocation Project. Current engineering contract amount with this amendment is $1,894,134.00. Funding is available in the Bridge Construction Fund. 40. Consideration for approval of Amendment no. 9 an increase of $115,297.00 to the professional services contract with Arcadis, Laredo, Texas, for the West Laredo Corridor – Calton Road Railroad Grade Separation to update the plans and specifications in accordance with the latest TxDot Standards from 2004 standards to those of 2014. We received a letter of approval from TxDot dated November 7, 2017, to proceed with the amendment. Current engineering contract amount including this amendment no. 9 is $2,126,371.14. Funding is available in the Capital Grants Fund. 41. Consideration for approval to award a professional services contract to Sepulveda Associates Architects, Inc., Laredo, Texas, for design and preparation of plans and specifications for the Downtown Elderly Affordable Rental Housing Located at 820 Convent Avenue for a total of $162, 870.00. Design work is to be done on a fast track basis. Funding is available in the Community Development Block Grant Fund. 42. Consideration for approval of award of construction contract to the lowest bidder Summit Building and Design, Laredo, Texas, in the amount of $977,350.00 (The bid amount was valued engineered) for the Santo Nino Community Center Phase II (Re-Bid) with a construction contract time of two hundred seventy (270) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for September 2018. Funding is available in the Community Development Fund, 2017 C.O. Issue, and the Capital Improvement Fund. 43. Consideration to award a contract to Siddons-Martin Emergency Group, Denton Texas in the amount of $1,787,371.00 through the Houston Galveston Area Council of Governments (HGAC)- Cooperative Purchasing Program, for the purchase of four (4) emergency response vehicles. The anticipated delivery is within 9-10 months of order date. Funding is available in 2017 CO Issue. **Emergency vehicles are two (2) medium duty ambulances, one (1) rescue pumper, and one (1) fire pumper: • One (1) ambulance will be assigned at Fire Station 4, 1919 Houston, One (1) ambulance will replace unit 9109, 13301 Mines Rd. • One (1) rescue pumper will replace unit 3012, 9402 Bob Bullock Lp., One (1) fire pumper will replace unit 3006, 4903 Maher. 44. Authorizing the City Manager to execute an Amendment, attached as Exhibit A, to the services agreement with Superion Public Sector for Opengov open data software services. Contract term is for one (1) year effective November 21, 2017 and ending November 20, 2018; and shall automatically renew for successive one (1) year terms; unless terminated by either party with at least sixty (60) days written notice prior to expiration of the then-current term. First year cost is $149,623.00; funding is available in line item 101-9810-515-9003. 45. Consideration to award supply contract FY18-005 to Vulcan Materials, San Antonio, Texas, in an amount up to $100,000.00 for the purchase of asphalt cold laid used for street paving projects. Any price changes to this contract will be governed by an index made up of the composite posted prices in the Laredo area of those companies published in the daily publication of Oil Price Information Service (OPIS). All materials are purchased on an as needed basis utilizing the construction project budgets. This contract has two (2) extension periods, upon mutual agreement of the parties. Funding is available in the Public Works construction project budget. 46. Consideration to renew annual service contract FY14-042 to the following vendors: 1. Laredo Mechanical, Laredo, Texas in an amount up to $260,000.00; 2. Gutierrez Machine Shop, Laredo, Texas in an amount up to $125,000.00; and 3. Odessa Pumps, Midland, Texas in an amount up to $125,000.00 for water treatment and wastewater treatment, booster stations, and lift stations pump repairs for the Utilities Department. This contract establishes hourly rates and a percentage discount on parts utilized during emergency pump repairs. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There will be no price increase during this extension period. This shall serve as the final extension of this contract. All services will be purchased on an as needed basis. Funding is available in the Utilities Department Fund. 47. Consideration to award supply contract number FY15-058 to the low bidder, Core & Main, (formerly HD Supply Waterworks) Atlanta, GA in the estimated amount of $200,000.00 for the purchase of PVC pipe used by the Utilities Department. This will be a sixty (60) day supply contract. If the contract pricing does not exceed the current pricing structure, the contract will be automatically renewed for an additional sixty days. These materials are purchased on an as needed basis for construction and repair projects. Funding is available in the Utilities Department budget. 48. Approving monthly adjustments to the tax roll. The amounts to be adjusted for the month of October 2017, represent a decrease of $3,654.76. These adjustments are determined by the Webb County Appraisal District and by court orders. 49. Consideration to authorize the installation of two (2) speed humps on Manzanares Dr and Cochiti Dr. between Chimayo Rd and Santiago Dr. under the Special Provision of the Speed Hump Installation Policy, and to authorize the use of asphalt type speed humps, instead of a speed cushions, which is currently required under the policy. Funding is available 2016 CO Issue District VI Priority Fund in the amount of $4,000.00. 50. Authorizing the City Manager to approve Amendment No. 1 to the professional engineering services contract in the amount of $10,271.00 to Mejia Engineering Company, to create additional design work of water line installation for two additional blocks added to the initial scope of work for the Waterline Replacement for Lane Street from Stone Avenue to Smith Avenue. With this amendment, the total new contract amount is $184,871.00. Funding is available in the 2015 Water Revenue Bond. 51. Consideration to approve Amendment -1 in the amount of $35,000.00, for the Willdan Financial Service's current contract to provide a comprehensive Water Rate Study. The Original contract was for the Comprehensive Wastewater Rate Study in the amount of $35,700.00. Since Utilities system is combined water & sewer revenue, a combined rate study is needed for any proposed future rate increase. The total contract with this Amendment will be $70,500.00. Funding is available in the 2015 Water Bond Account. 52. Authorizing the City Manager to sign the agreement with Laredo Renewable Energy, LLC (LRE) for a Sludge-to-Energy project at no financial cost to the City of Laredo. 53. Authorizing the City Manager to execute a contract in the amount of $48,000.00 with engineering consultants LNV, Inc. to provide engineering services for the study, design, plans, specifications, bid, and construction review services for up to five (5) antenna towers as part of the improvement to existing Advanced Metering Infrastructure (AMI). Funding is available in the 2015 Water Revenue Bond account.
Consideration for approval to award a construction contract to the lowest qualified bidder Romo Contractors, LLC., Laredo, Texas, in the amount of $179,050.00 (base bid and alternate no. 1) for the CDBG Sidewalk Project District IV (14 City-Blocks) with a construction contract time of ninety (90) calendar days; and authorizing the City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Completion date for the project is scheduled for February 2018. The lowest bidder was disqualified because he failed to acknowledge addendum no. 1, the federal guidelines, wage determination, labor provisions, and affirmative action program required by the U.S. Department of Housing and Urban Development. Funding is available in the CDBG 42nd and 43rd Action Year Grants.
Discussion with possible action on ongoing audits and/or irregularities identified by the Internal Auditor including the potential assignment of other and/or additional auditing duties; and any other matters incident thereto.
Discussion with possible action to consider a second request for an extension of Injury Leave with pay in accordance with 143.073 (b) of the Texas Local Government Code for Patrol Officer Roberto Vedia.
Discussion with possible action regarding the status of the Xeriscape ordinance, and any matters incident thereto.
XIV. RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIT BOARD 60. Consideration to authorize the purchase of six (6) 40 ft. low-floor Compressed Natural Gas (CNG) buses in the amount of $486,670.00 each from Gillig L.L.C. ("Gillig") Hayward, California, through a joint procurement with Corpus Christi Regional Transit Authority, Request for Proposal (RFP) No. 2013-V-20, Option 1 for the purchase of the six (6) CNG buses for a total of $2,920,020.00. Funding is available through the 2017 Certificates of Obligation. 61. Amending the Transit Department FTEs by creating one (1) additional position for a Transit Financial Analyst for El Metro Operating Fund. XV. ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL
Discussion with possible action suspending collection of parking fees on public parking meters on weekends during the coming holiday season.
Discussion with possible action to Request Proposals from non-profit organizations interested in creating and operating a small scale neighborhood food market of approximately 700 sq. ft on the 1200 block of Matamoros within the City owned building formerly known as the Southern Hotel and located adjacent to the City's Senior Recreational Center for the purpose of addressing the Food Desert situation that exists within the City's Downtown.
1. Discussion and possible action to direct staff to commence the ad campaign regarding the three foot rule due to recent incidents of Laredoans getting hit by vehicles. (Co-Sponsored by Council Member Charlie San Miguel) 2. Discussion and possible action to allow food trucks and food vendors to operate within all city parks. 3. Discussion and possible action to have staff report their findings regarding the missing and/or dead black Labrador at the City of Laredo "Kill" Shelter.
Discussion with possible action regarding the Public Right-of-Way ordinance as it relates to permit requirements for residential driveways, sidewalks and any other items incident thereto.
Status report on the construction of the Laredo Animal Care Services Administration Building and any other matters incident thereto.
Discussion with possible action regarding the property located at the Northeast corner of Maryland Avenue and Bustamante Street, as it pertains to its status and possible intended use for affordable housing and any other matters incident thereto.
Discussion with possible action to request research on the pay as you go public financing models from Maricopa, County, Arizona and Rebuild Houston, to explore other possible solutions to the street re-surfacing fund and any items incident thereto.
Discussion with possible action to modify our City Ordinance to improve compliance with legislative updates and case law in reference to prohibitions and restrictions regarding registered sex offenders and any items incident thereto.
Items 62 D2 (Part 2 of 2) & XVI
2. Discussion with possible action to request research on the pay as you go public financing models from Maricopa, County, Arizona and Rebuild Houston, to explore other possible solutions to the street re-surfacing fund and any items incident thereto. XVI. ADJOURN