*A portion of this clip is without audio* Recognizing the Texas Interscholastic School Mountain Bike Team which is part of the National Interscholastic Cycling Association for their dedication and accomplishments.
Recognizing the Harmony School of Innovations 5th grade Basketball Team for their undefeated & consecutive BC&G Club championship win for the last 5 years, recognizing Harmony's Middle Astro Hawks for winning First Place in the Robot Performance and First Place Champions in Von Ormy Qualifier out of 24 teams, and recognizing the High School Robotics team known as the 6315 Code Error 404 team for currently participating in the First Robotics Competition, the highest level of FIRST programs.
Recognizing Alexander High School art students Marcus Venegas, Jasmine Elias, Krissy Valdez, Melanie Dominguez, Kristi Brooks, and Emily Esqueda for winning big at Texas State Visual Arts Scholastic Art Competition in San Marcos, Texas and bringing back two (2) Gold Seal awards and five (5) State Medals.
Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
VI VETERAN RECOGNIITON 1. Honoring the American Legion Arturo T. Benavides Memorial Post 59 Military Honor Guard which provides Veteran funeral military honors for local veterans and recognizing their distinguished service to our country. VII COMMUNICATIONS 1. Presentation on the Juan Francisco Farias Veteran's Museum by local veteran's groups.
APPOINTMENTS TO COMMIISSONS, BOARDS AND COMMITTEES 1. Appointment by Council Member Dr. Marte A. Martinez of Rick Laurel to the Convention & Visitors Bureau Advisory Committee. 2. Appointment by Council Member Nelly Vielma of Joe Garza to the Max A. Mandel Municipal Golf Course Advisory Committee. 3. Appointment by Council Member Alberto Torres, Jr. of Jeannette G. Vazquez to the Parks & Leisure Services Advisory Committee.
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 6, Block 38, Las Americas Subdivision, Unit 3, located at 2216 Nautla Dr., from R-1 MH (Single Family Manufactured Housing District) to R-1A (Single Family Reduced Area District); providing for publication and effective date. The Planning & Zoning Commission recommended approval of the zone change and staff supports the application. ZC-32-2019 District I
STAFF REPORTS Discussion with possible action regarding the City of Laredo 4th of July Event; and any other matters incident thereto.
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing the issuance of a Conditional Use Permit for a bar on Lot 6, Block 1, San Isidro Monarch Subdivision, located at 10211 Golondrina Dr. Building (CUP) A (110 SF); providing for publication and effective date. The Planning & Zoning Commission recommended approval of the CUP, and removed condition # 7, regarding compliance with minimum parking requirements as per Section 24.78 of the Laredo LDCB; staff does not support the application because the CUP does not meet the minimum parking requirements. ZC-36-2019 District VI
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing the issuance of a Special Use Permit for a restaurant serving alcohol on Lots 7A & 8A, Block 1, San Isidro Monarch Subdivision, Unit 6, located at 2445 San Isidro Parkway; providing for publication and effective date. The Planning & Zoning Commission recommended approval of the Special Use Permit, and staff supports the application. ZC-37-2019 District VI
HUMAN RESOURCES - STAFF SOURCE ROSA SALINAS, ACTING HR DIRECTOR a. Consideration to award contract FY19-044 for the following Group Medical Insurance Benefit Services: 1) Group Medical a. Third Party Medical Claims Administration b. Stop Loss Insurance Administration c. Cobra Administration d. Medical Network e. Pharmacy Benefit Management 2) Section 125 & H.S.A. Administration 3) Retiree Medicare Supplement Carrier The selected vendors will be announced at the meeting. The City of Laredo intends to award a three year initial contract from October 1, 2019 through September 30, 2022 with the City of Laredo retaining the right to renew for up to two (2) additional one (1) year renewal periods, with the exception of item No. 3 that is effective January 1, 2020' b. Consideration to award contract FY19-045 for the following Basic and Voluntary Products: 1) Group Life/AD&D a. Basic Life-Securian Financial (Direct) b Basic AD&D-Securian Financial (Direct) c. Voluntary Life-Securian Financial (Direct) d. Voluntary AD&D-Securian Financial (Direct) 2) Group Dental AETNA by Laurel Insurance and Associates, Inc. 3) Group Vision The Guardian (Davis Vision) by Laurel Insurance and Associates, Inc. 4) Personal Insurance a. Long Term Disability-Ochs, Inc (Direct) b. Short Term Disability-Ochs, Inc (Direct) c. Accident-Colonial by Laurel Insurance and Associates, Inc. d. Cancer- The Guardian by Laurel Insurance and Associates, Inc. e. Critical Illness - The Guardian by Laurel Insurance and Associates, Inc. The City of Laredo intends to award a three year initial contract from October 1, 2019 through September 30, 2022 with the City of Laredo retaining the right to renew for up to two (2) additional one (1) year renewal periods. Funding is available in the Health & Benefits Fund account.
ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL Request by Mayor Pro-Tempore Roberto Balli Discussion with possible action on the Boulevard of the Americans Project (4 Blocks) including cost estimate; and any other matters incident thereto.
Discussion with possible action to pursue an immigration court for downtown Laredo; and any matters incident thereto. (Co-Sponsored by Council Member Nelly Vielma and Council Member George Altgelt)
Status report by Olivia Varela, Executive Director for Greater Laredo Development Foundation dba Laredo Economic Development Corporation, for the organization performance in FY2019, with possible action.
Request by Council Member Nelly Vielma Discussion with possible action to enter into a Memorandum of Understanding (MOU) with LISD, UISD, TAMIU, Laredo College, Webb County and other entities to create a local Grants Office to improve inter-local resources and expertise; and any other matters incident thereto. (Co-Sponsored by Mayor Pete Saenz and Council Member Mercurio Martinez, Ill)
INTRODUCTORY ORDINANCES An Ordinance of the City of Laredo, Texas, authorizing the Co-Interim City Managers to execute a license agreement with U.S. Customs and Border Protection for erecting, repairing, maintaining or removing temporary barriers, such as concertina wire fencing along the banks of the Rio Grande from Zacate Creek to the International Rail Bridge; the initial term of the agreement is for four (4) months; and providing for an effective date.
EXECUTIVE SESSION The Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any posted agenda item when authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and/or 551.086 (Economic Development). Following closed session, the open meeting will reconvene at which time action, if any, may be taken. 37. Request for Executive Session pursuant to Texas Government Code Section 551.071 (1)(A) to consult with City Attorney and outside counsel relating to ongoing litigation in the City of Laredo, Texas, v. Western Summit Constructors, Inc., McAllen Construction, Inc., A Joint Venture, Dannenbaum Engineering Company-McAllen, LLC, Dannenbaum Engineering Company-Laredo, LLC, Patterson Pump Company, Cause no. 2018CVF001299-D2, pending in the 111th District Court, Webb County, Texas, relating to the construction and design of facilities located at the El Pico Water Treatment Plant, and to return to open session for possible action. 38. Request for Executive Session pursuant to Texas Government Code Section 551.071 (2) and Section 551.072 to consult with City Attorney relating to negotiations with Regional Land Management Services, Ltd., owners of Ponderosa Regional Landfill in connection with long term landfill options for the City of Laredo, and to return to open session for possible action.
6. Regarding the revision of the City of Laredo Land Development Code, Section 24-69, Flood Damage Prevention, by adding "Statutory Authorization" and "Finding of Fact" sections, revising Section 24.69.4 - A, Designation of the Floodplain Administrator as the Building Director, including the Texas Commission of Environmental Quality (TCEQ) in Section 24.69.4 - 86, revising the elevation requirements of service equipment in Section 24.69.5 - A4, and revising section numbers; providing for publication and effective date. Planning and Zoning Commission recommended approval and staff supports the proposed revision. 7. Amending Chapter 19, Motor Vehicles and Traffic, Article VIII, stopping, standing or parking, of the Code of Ordinances, City of Laredo, specifically adding Subsection 19-364 (28) which establishes a section of River Bank Dr., between World Trade Bridge and Mescalero Dr. approximately 2,700 feet, as a "No Parking/Tow-Away" zone on the east and west side of the road; providing for severability, effective date and publication. 8. Amending Chapter 19, Motor Vehicles and Traffic, Article VIII, stopping, standing or parking, of the Code of Ordinances, City of Laredo, specifically adding Subsection 19-364 (29) which establishes a section of Everton Drive, between Earthaven Dr. and Cielito Lindo Blvd, as a "No Parking/Tow-Away" zone on the north and south side of the street; providing for severability, effective date and publication. The Transportation and Traffic Safety Advisory Committee recommended approval to install "No Parking" signs on Everton Drive, between Earthaven Drive and Cielito Lindo Blvd. XI. FINAL READING OF ORDINANCES 9. 2019-0-075 Authorizing the Co-Interim City Managers to ratify and execute a contract from the Texas Department of State Health Services (DSHS), amending the FY 2018-2019 budget by appropriating additional revenues and expenditures in the amount of $467,610.00 and amending the FY 2018-2019 Full Time Equivalent (FTE) Position Listing by adding one (1) Health Educator I, R29 position for the City of Laredo Health Department (CLHD) Zika Health Women's Health Care Services outreach and case management Program for the term of July 1, 2019 through June 30, 2020. 10. 2019-0-076 An Ordinance of the City of Laredo, Texas, providing regulations for the City Council community events; limiting the number of community events per fiscal year; requiring requests for community events to be submitted to the City Manager or designee, in writing, no later than thirty (30) days before the date of the event; providing for a cumulative clause; providing a severability clause; and declaring an effective date (As Amended). 11. 2019-0-078 Authorizing the Co-Interim City Managers to convey an Easement and Right of Way to AEP TEXAS INC., for a six (6) foot wide tract of land for an electrical easement containing 736.20 sq. ft., being out of Lot No. 1, Lot 2, and the Western 29 ft. from Lot 3, out of Block 792 Eastern Division, as recorded in Volume 7, Page 15, Webb County, Texas; said 736.20 sq. ft. tract of land being more particularly described by Metes and Bounds as described by on Exhibit "A", attached hereto and providing for an effective date. 12. 2019-0-079 Authorizing the Co-Interim City Managers to execute a License Agreement between the City of Laredo ("Licensor") and Branch Towers 111, LLC, a Delaware limited liability company ("Licensee") for ground space at El Eden Recreation Center located at 4735 Loma Vista Drive, Laredo, Webb County, Texas for the construction of a 120' monopole, installation of an equipment building and related communication facilities. Term of the license is five (5) years, with five (5) successive renewal terms of five (5) years. Annual base rent shall be $25,000.00, with a three percent (3%) increase on each anniversary of the commencement date; and providing for effective date. 13. 2019-O-080 Amending Chapter 19, Motor Vehicles and Traffic, Article VIII, stopping, standing or parking, of the Code of Ordinances, City Of Laredo, specifically adding Subsection 19-364 (27) which establishes a section of the north and south side of the 1900 block of Frees St; between US. Highway 83 and S. Buena Vista Ave., as a "No Parking/Tow-Away" zone between the hours of 8:00 a.m. to 6:00 p.m; providing for severability, effective date and publication. 14. 2019-O-081 Amending the City of Laredo Waterworks Operating Fund FY2019 Annual Budget by drawing down fund balance and increasing the Transfer Out to Water Construction Fund in the amount of $4,000,000.00 to be used for repairs at El Pico Water Treatment Plant and also amending the City of Laredo's Water Construction Fund FY2019 Annual Budget by increasing revenues and expenses in the amount of $4,000,000.00.
CONSENT AGENDA All of the following items may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Councii Member. 15. AIRPORT: STAFF SOURCE ELSY D. BORGSTEDTE, ACTING AIRPORT DIRECTOR a. 2019-R-73 Ratifying the submission of grant application to the Federal Aviation Administration in the amount of $1,000,000.00 for the Noise Abatement Program at the Laredo International Airport and authorizing the Co-Interim City Managers to execute all necessary documents resulting from the award. The purpose of the grant is to provide funding for acquisition, soundproofing of residential structures, and for the acquisition of aviation easements. The City's local match in the amount of $111,112.00 (10%) is available in the airport construction fund budget. Total estimated project cost is $1,111,112.00. 16. C|TY ATTORNEY - STAFF SOURCE KRISTINA L. HALE, CITY ATTORNEY a. 2019-R-78 A Resolution of the City of Laredo, Texas suspending the June 5, 2019 effective date of AEP Texas lnc.'s requested rate change to permit the City time to study the request and to establish reasonable rates; approving cooperation with the cities served by AEP Texas and authorizing intervention in AEP Texas lnc.'s requested rate change proceedings before the commission; hiring Lloyd Gosselink Attorneys and Consulting Services to negotiate with the company and direct any necessary litigation and appeals; requiring reimbursement of cities' rate case expenses; finding that the meeting at which this resolution is passed is open to the public as required by law; requiring notice of this resolution to the company and legal counsel. 17. CONVENTION & VIISTORS BUREAU - STAFF SOURCE AILEEN RAMOS, CVB DIRECTOR a. Consideration for approval of award of furniture contract FY 19-034 to sole bidder Kimball Office (Division of Kimball International) through authorized dealer G & S Office Supply, Inc., Laredo, TX, for the purchase, delivery, setup, and installation of office furniture for the new Laredo Convention & Visitors Bureau offices at El Portal. The total amount is not to exceed $203,000.00. Funding is available in the Hotel Motel Occupancy Tax and Convention & Visitors Bureau Funds. 18. .ENGIINEERNG- STAFF SOURCE RAMON CHAVEZ, CITY ENGINEER a. 2019-R-77 Authorizing the Co-Interim City Managers to submit a grant application to the Laredo Metropolitan Planning Organization Transportation Alternatives (TA) Set-Aside Program for 2019 authorized under the Fixing America's Surface Transportation (FAST) Act in the total amount of $816,000.00 for shared use path within the right of way along Plum Street, connecting K Tarver Elementary and Nixon High School located in District 4, and along Mier Street & Loring Avenue connecting Lamar Middle School and St. Augustine High School located in District 3; and committing the City of Laredo to providing the required local match of $163,200.00 and TxDOT may impose an administrative fee up to 15% of the project cost amounting $122,400.00 for a total amount of $285,600.00; acknowledging the availability of fund to pay all up-front costs, since the TA Program is a cost reimbursement program as outlined in the MPO Transportation Alternatives Program Guidance and Application Packet for 2019 authorized under the Fixing America's Surface Transportation (FAST) Act. b. Consideration for approval of the Santo Nino Community Center Phase II (Re-Bid) as complete, approval of change order no. 2 a decrease of $3,215.72 for the balance of quantities actually constructed in place, release of retainage, and approval of final payment in the amount of $52,706.71 to Summit Building and Design, Laredo, Texas. Final construction contract is $1,054,134.28. Funding is available in the 2015 CDBG Grant, Capital Improvements Fund and 2016 and 2017 CO. Issues. c. Consideration for approval of the selection of consultant for the City of Laredo Surveying Services by Registered Professional Land Surveyor (RPLS) FY19-FY20 and authorization to negotiate a professional services contract for each respective project assigned on a rotation basis. Eight (8) firms responded to the request for qualifications on Friday, April 26, 2019, at 4:00 P.M. as follows: 1. Howland Engineering and Surveying Co., Laredo, Texas 2. Porras Nance Engineering, Laredo, Texas 3. Blue Top Land Surveying, Laredo, Texas 4. Civil Engineering Consultants, Don Durden, Inc., Laredo, Texas 5. JJ Ruiz Land Surveying, Laredo, Texas 6. S & B Infrastructure, Ltd., Laredo, Texas 7. Premier Civil Engineering LLC, Laredo, Texas 8. Gilpin Engineering Company, Laredo, Texas Professional Service Agreements will be issued for a two (2) year term with one (1) option for a two (2) year renewal for a total term of four (4) years. Funding will be determined as projects are awarded. d. Consideration for approval to award a professional services contract to Bendicion Engineering, LLC, San Antonio, Texas, for an amount not to exceed $171,000.00 for design, survey, traffic engineering, analysis for critical area delineation for both shared and dedicated bicycle lanes, improving pedestrian and bicycle safety, and preparation of plans and specifications for the Santa Maria Avenue Bicycle Lane Project. Design work is to be done on a fast track basis. Funding is available in District VII Priority Funds - Project No. D71906, 2015 CO Bond, 2016 CO Bond, and 2017 CO Bond. 19. ENVIRONMENTAL- STAFF SOURCE JOHN PORTER, ENVIRONMENTAL DIRECTOR a. Authorizing the Co-Interim City Managers to submit a grant application to the Laredo Urban Transportation Study (LUTS) Laredo Metropolitan Planning Organization (MPO) Transportation Alternatives Program (TAP) in the amount of $160,000.00 with $40,000.00 in matching funds. Funds will be used for the design and construction of the East Chacon Creek multi-use hike and bike trail phase I. 20. FINANCE - STAFF SOURCE JOSE CASTILLO, ASSISTANT FINANCE DIRECTOR a. Consideration to award supply contract FY19-069 for the purchase of general office supplies for all City departments to primary and secondary vendors (to be announced at City Council meeting). This contract establishes discount percentage pricing for those office supplies most commonly utilized by City departments. Approximately $600,000.00 is spent on office supplies and copy paper on an annual basis. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for one (1) additional two (2) year periods each upon mutual agreement of the parties. Funding for the additional extensions are subject to future budget appropriations. All items will be purchased on an as needed basis and funding will be secured from the user departmental budgets. 21. f- STAFF SOURCE STEVE LANDIN, FIRE CHIEF a. Consideration to award a contract to Rotex Truck Center Inc, Laredo, TX for an hourly labor rate for service repairs through BuyBoard Cooperative Contract in an estimated annual amount of $67,500.00. This service contract is for original equipment manufacturer parts for the City of Laredo Fire Department EMS Ambulances. The term of this contract shall be for a period of two (2) year beginning as of the date of its execution. The contract may be extended for one (1) additional two (2) years period upon mutual agreement of the parties and contingent upon the availability of appropriated funds. Funding is available in the Fire General Fund. 22. F LEET,- STAFF SOURCE RON MILLER, ACTING FLEET DIRECTOR a. Consideration to renew annual service contract FY17-034 with Laredo Mechanical Industrial Services, Laredo, TX, in an amount up to $100,000.00 for repair services for the City's automated side and rear loader trucks. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the second of four possible extension periods. All services will be secured on an as needed basis. The City shall provide the parts. Funding is available in the Fleet Maintenance budget. b. Consideration to award annual service contract FY19-063 to the lowest responsive-responsible bidder Mechanical Shop of Laredo, Laredo, Texas in an amount up to $140,000.00 for repairs to the City's lawn maintenance equipment. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract allows for three (3) additional, one (1) year extensions upon mutual agreement of the parties. Funding is available in the Fleet Department Fund. c. Consideration to renew the six-month (6) supply contract FY18-001 with Arguindegui Oil Company, Laredo, Texas in an amount up to $80,000.00 for the purchase of lubricants for the Fleet Department. All lubricants will be secured on an as needed basis. The term of this contract shall be for a period of six (6) months beginning as of the date of its execution. Due to an increase in the crude oil market, there will be an average price increase of 8% during the last extension period. This is the third of six extension periods. Funding is available in the Fleet Maintenance budget. 23. HEALTH - STAFF SOURCE DR. HECTOR GONZALEZ, HEALTH DIRECTOR a. 2019-R-68 Authorizing the Co-Interim City Managers to accept and execute a contract amendment from the Department of State Health Services (DSHS) in the amount of $331,135.00, with a cash match of $33,113.00, for the continuation of the City of Laredo Health Department Public Health Emergency Preparedness (PHEP) and Response services for disease control and emergency management for the term period from July 1, 2019 through June 30, 2020. b. 2019-R-69 Ratifying the execution of the contract amendment from the Department of State Health Services (DSHS) in the amount of $300,600.00 for the continuation of the City of Laredo Health Department's HIV Prevention Program to continue to provide prevention, educational, and outreach services for the term period from January 1, 2019 through December 31, 2019. c. 2019-R-70 Ratifying the execution of the contract amendment from the Texas Department of State Health Services (DSHS) in the amount of $230,491.00, with a projected amount of program income of $107,488.00 for a total of $337,979.00 for the continuation of the Immunization Action Plan (IAP) Program for the City of Laredo Health Department to provide immunizations for serious vaccine preventable diseases and conduct disease detection and surveillance activities for prevention for the term beginning September 1, 2019 through August 31, 2020. d. Authorizing the Co-Interim City Managers to execute a contract amendment for an additional $25,000.00 with Doctors Hospital of Laredo for mammography services to patients referred to the hospital by the City of Laredo Health Department related to women's health services and breast cancer prevention for a total contract amount of $73,000.00. The term of the contract is from February 13, 2017 through February 12, 2021, contingent on funding availability. Funding is available through the Health Department budget. e. Ratifying the amendment of a continuation contract to Change Healthcare Technology Enabled Services, LLC (formerly known as PST Services, LLC) for support of a cost reimbursement analysis to submit appropriate reports to the Texas Health and Human Services Commission (HHSC) Ambulance Supplemental Payment Program (TASPP) to generate revenue for uncompensated ambulance costs for emergency services for the term from November 1, 2018 through October 31, 2019. This extension, as permitted by the original contract, is subject to renewal for another two (2) one year terms contingent on program availability, mutual agreement, and future budget appropriation. 25. INFORMATION SERVICES & TELECOMMUNICATION - STAFF SOURCE HOMERO VAZQUEZ - GARCIA, 1ST DIRECTOR a. Authorizing Co-Interim City Managers to enter into and execute a Memorandum of Understanding (MOU), attached hereto as Exhibit A, between the Texas Department of Public Safety and the City of Laredo to participate in the Texas Statewide Interoperability Channel Plan. This MOU authorizes the use of state-licensed frequencies by emergency response organizations as defined by the U.S. Department of Homeland Security's Office of Emergency Communications and the Texas Division of Emergency Management. 26. LIBRARY - STAFF SOURCE MARIA G. SOLIZ, LIBRARY DIRECTOR a. Consideration to authorize the use of the following Inter-Local Cooperative Purchasing Programs: The Inter-local Purchasing System (TIPS), Texas Procurement and Support Services Cooperative Purchasing Program (TPASS), BuyBoard and include Sole Source vendors for the purchase of library materials such as books and audio visual materials in an estimated amount of $489,336.00 this fiscal year. Approximately $489,336.00 in library materials is purchased on an annual basis. This contract will supplement the Library's ability to purchase books and audiovisual material to keep high quality and variety of reading materials for efficient collection development. The term of this contract shall be for a two (2) year term with an option to renew one ( 1) additional two (2) year term and subject to future appropriations. Funding is available in the Public library Budget. 27. PARKS & LEISURE - STAFF SOURCE ANITA 0. STANLEY, ASSISTANT PARKS DIRECTOR a. Authorizing the Interim Co-Interim City Managers to enter into an agreement with Raul Miguel Ramos in the amount of $32,700.00 for professional tennis services at City of Laredo tennis facilities. Services to be provided by the tennis professional include oversight and monitoring of tennis facilities, providing activities, tournaments and lessons. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in General Fund-Parks Department. 28. POLICE - STAFF SOURCE CLAUDIO TREVINO, CHIEF OF POLICE a. 2019-R-57 Authorizing the Co-Interim City Managers to submit a grant application in the estimated amount of $20,000.00 to the Texas Department of Transportation for the enforcement of Vehicle Occupant Protection during the "Click It or Ticket" Campaign. The grant period will begin May 17, 2019 through June 5, 2019. This grant is to pay overtime salaries and fringe benefits for officers to conduct intense occupant protection enforcement in order to increase occupant restraint use in all passenger vehicles and trucks. Grant is 100% funded by the Texas Department of Transportation. Budget is available in the Special Police Fund. b. 2019-R-58 Authorizing the Co-Interim City Managers to apply for a grant in the estimated amount of $100,000.00 to the U.S. Department of Justice, Office of Community Oriented Policing Service (COPS) for the FY2019 Community Policing Development (CPD) Program. The City of Laredo will utilize this funding to obtain a professional service contract for Clinical Advisory for Trauma and Work Related Counseling for a twenty-four (24) month period. There is no requirement for a local match for CPD awards. Funding will be available under the Special Police Fund. c. 2019-R-59 Authorizing the Co-Interim City Managers to submit a grant application in the estimated amount of $90,000.00 to the Office of Justice Program for the purpose of funding the Bullet Proof Vest Grant for FY2020. The funds will be used to replace 120 vests that have exceeded the recommended life expectancy. The Bulletproof Vest Partnership Program will require a 50% match. Funding will be available in the Special Police account. d. 2019-R-60 Authorizing the Co-Interim City Managers to submit a grant application in the amount of $80,000.00 to the Office of the Governor, Public Safety Office Criminal Justice Division (CJD), for funding the 2020 Project Safe Neighborhoods Program, LPD Project Safe Streets for the period of October 01, 2019 through September 30, 2020. This funding will provide overtime for the Juvenile and Gang Enforcement (JAGET) Unit which will utilize target enforcement techniques against violent street gangs and their associates responsible for violent criminal activity. Funding will be available in the Special Police Fund. No match required. e. 2019-R-61 Authorizing the Co-Interim City Managers to submit a grant application in the amount of $33,774.81 to the Firehouse Subs Public Safety Foundation. The funds will be utilized to equip 20 officers with protective shields to increase officer safety and lesse injury during armed and violent confrontations. There is not matching funds involved in the Firehouse Subs Public Safety Foundation grant program. f. 2019-R-66 Authorizing the City Manager to submit a New Grant Application for the FY2020 grant year in the amount of $1,715,294.00 to the Texas Auto Burglary & Theft Prevention Authority to fund the Laredo Auto Theft Task Force for the period of September 1, 2019 through August 31, 2020. This grant pays for salaries and supplies for the LPD Auto Theft Division. The city's local match is approximately 25% which is available as a transfer from General Fund. Funding is available in the Auto Theft Task Force Fund. g. 2019-R-67 Authorizing the Co-Interim City Managers to accept a grant in the amount of $1,402,488.00 from the Office of the Governor's Homeland Security Grants Division (HSGD) for the purpose of funding the 2018 Operation Stonegarden Grant (OPSG). This funding will be used for the purchase of two patrol units and for overtime and fringe benefit expenses, for Stonegarden Operations. No local match is required. 29. TAX - STAFF SOURCE DORA A. MALDONADO, TAX ASSESSOR COLLECTOR a. Refund of property tax in the amount of $1,380.56 payable to V A C Dental Management LLC due to an overpayment. Tax account # 947-13001-105. b. Approving monthly adjustments to the tax roll. The amounts adjusted for the month of April 2019 represent a decrease of $196,553.02. These adjustments are determined by the Webb County Appraisal District and by court orders. 30. UTILITIES - STAFF SOURCE RIAZUL MIA, UTILITIES DIRECTOR a. Consideration to award annual contract FY19-059 to the low bidder Nick Benavides, Laredo, Texas in an amount not to exceed $75,000.00 for landscaping and maintenance services for various wastewater treatment plants and for the water treatment plant. This contract establishes a cost per cycle rate to include, but not limited to, the collection of trash, debris, litter, and mowing trimmings. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract has three extension periods. All services will be secured on an as needed basis. Funding is available in the Utilities Department Budget Fund. b. Consideration to award annual contract FY19-060 to the lowest responsive-responsible bidder Nick Benavides, Laredo, Texas in an amount, not to exceed, $90,000.00 for lawn and landscaping repairs caused by water line break repairs. This contract is based on square and linear footage rates, and includes the cost of a licensed irrigator, plus a contingency fund to cover miscellaneous landscaping repairs including (but not limited to) replacing trees, mulch, various plants, and other landscaping items. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract has three extension periods. All services will be secured on an as needed basis. Funding is available in the Utilities Department Budget Fund. c. Authorizing the Co-Interim City Managers to lease equipment from Pitney Bowes for processing Utility bills utilizing a BuyBoard Cooperative Lease Agreement. The total cost to lease this equipment is $76,217.16 per year for a 60 month lease. Funding is available in the Utilities Billing Budget. d. Authorizing the Co-Interim City Managers to purchase the Granite Net software and hardware upgrade used by CCTV inspection crews for Utilities and Enviromental Services Departments from CLS Equipment Company, Inc. from Richardson, Texas in the amount of $83,646.00. Funding is available in the Sewer Operting Fund, Sewer 2018 PPFCO, and Enviromental Services Department Operational Budget. e. Authorizing City Manager to execute amendment #2 for the professional services contract with Carollo Engineers Inc., Dallas, Texas in the amount of $109,000.00 to address the existing chlorine system cross connection violation from Texas Commission Environmental Quality (TCEQ) at El Pico Water Plant. The scope of work will be to design the Chlorine System Cross Contamination Elimination for compliance with the requirements of the TCEQ. The scope and associated effort summarized would be part of the work in the El Pico Water Plant Reliability Mitigation and Filter Assessment Project. The new total contract amount with this amendment will be $487,986.00. Funding is available in the Utilities Department 2016 Water Revenue Bond. END OF CONSENT AGENDA
Discussion with possible action on ongoing audits and/or irregularities identified by the Internal Auditor including the potential assignment of other and/or additional auditing duties; and any other matters incident thereto.
34. Request to set meeting dates for the Strategic Planning Session and the Ethics Training, with possible action. 36. Status report by Priscilla Iglesias, Executive Director for Laredo Main Street, for the organization performance in FY2019, with possible action.
XV. RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIIT BOARD 39. 2019-RT-08 Authorizing the Co-Interim City Managers to submit a grant application to the Laredo Metropolitan Planning Organization Transportation Alternatives (TA) Set-Aside Program for 2019 on funding authorized under the Fixing America's Surface Transportation (FAST) Act in the amount of $100,000.00 for El Metro ADA Bus Stop and Bike Plazas Enhancement Program; bus stop locations are set to be in line with planned bike lanes, and safe routes to schools in the district committing the City of Laredo and Laredo Transit Management Incorporated to providing the required local match 12 of $20,000.00 from District 8 Priority Funds; and acknowledging the availability of funds to pay all up front costs, since the TA Program is a cost reimbursement program as outlined in the MPO Transportation Alternatives Program Guidance and Application Packet for 2019 authorized under the Fixing America's Surface Transportation (FAST) Act. XVI. ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL
Public Hearing and Introductory Ordinance amending Chapter 19, Motor Vehicles and Traffic, Article XII, Transit System, Division 2, Charter Service, Section 19-562(c) to add the Urban Circulator Pilot Program fare structure at $1.00; providing this ordinance shall be cumulative; providing for severability; and providing for an effective date of July 19, 2019.
Request by Council Member Dr. Marte A. Martinez Discussion with possible action to direct staff to explore alternative exit options for the Northeast part of the City to include the Unitec Industrial Park and surrounding areas where train crossings result in safety concerns; and any matters incident thereto.
Request by Council Member George Altgelt Discussion and possible action to have City Staff conduct an audit as to compliance with the City Ordinance that requires all industrial and commercial warehouses/yards/"patios" to be paved so as to avoid environmental contamination of the surrounding areas, especially the residential ones, and any matters incident thereto including but not limited to the issuance of citations and enforcement.
Discussion and possible action to direct staff to commence all necessary measures to meaningfully investigate why power outages occur every time the wind picks up in Laredo, Texas and any matters incident thereto.
Discussion with possible action directing Co-Interim City Managers to create an app so that City employees can submit comments, concerns, or questions related to operational or departmental issues and where City Manager/City Council Members can view; and any matters incident thereto.
Request by Council Member Rudy Gonzalez, Jr. Discussion with possible action to instruct the Co-Interim City Managers to authorize staff to install speed humps at the 2417 Turin, under the Special Provision of the Speed Hump Installation Policy, and to authorize the use of asphalt type speed humps, instead of speed cushions, which is currently required under the policy: and any other matters incident thereto. City Council District I Priority Funds will be used for this project.
Request by Council Member Vidal Rodriguez Discussion with possible action to change the City Council Meeting from July 15, 2019 to July 1, 2019; and any matters incident thereto.
Discussion with possible action to instruct the Co-Interim City Managers to authorize staff to install one (1) speed hump on 3000 Monterrey St., under the Special Provision of the Speed Hump Installation Policy, and to authorize the use of asphalt type speed humps, instead of speed cushions, which is currently required under the policy: and any other matters incident thereto. City Council District II Priority Funds will be used for this project.
Request by Council Member Alberto Torres, Jr. 1. Discussion with possible action to re-evaluate Ordinance 2018-0-050, specifically Section 2-157 (Automatic Forfeiture); and any other matters incident thereto. 2. Discussion with possible action to establish an Office of Public Integrity responsible for investigating complaints of violations of law, including but not limited to ethics violations and other city ordinances, and any other matters incident thereto. (Co-Sponsored by Mayor Pro-Tempore Roberto Balli and Council Member Dr. Marte A. Martinez)
Discussion with possible action to commission TAMIU to start a historical compilation of video testimonials and evidence documentation of local veterans biographies; and any other items incident thereto.
3. Discussion with possible action to negotiate the terms for an MOU between El Lift & UISD's Cherish Center to provide mobility training & transportation transition services for adult students with special needs; and any matters incident thereto. XVII. ADJOURN
May 20, 2019 City Council
*A portion of this clip is without audio* Recognizing the Texas Interscholastic School Mountain Bike Team which is part of the National Interscholastic Cycling Association for their dedication and accomplishments.
Recognizing the Harmony School of Innovations 5th grade Basketball Team for their undefeated & consecutive BC&G Club championship win for the last 5 years, recognizing Harmony's Middle Astro Hawks for winning First Place in the Robot Performance and First Place Champions in Von Ormy Qualifier out of 24 teams, and recognizing the High School Robotics team known as the 6315 Code Error 404 team for currently participating in the First Robotics Competition, the highest level of FIRST programs.
Recognizing Alexander High School art students Marcus Venegas, Jasmine Elias, Krissy Valdez, Melanie Dominguez, Kristi Brooks, and Emily Esqueda for winning big at Texas State Visual Arts Scholastic Art Competition in San Marcos, Texas and bringing back two (2) Gold Seal awards and five (5) State Medals.
Citizens are required to fill out a witness card and submit it to the City Secretary no later than 5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3) minutes per speaker. No more than three (3) persons will be allowed to speak on any side of an issue. Should there be more than three (3) people who wish to speak on a particular issue, they need to select not more than three (3) representatives to speak for them and the presiding officer may limit the public comments further in the interest of an orderly meeting. Speakers may not pass their minutes to any other speaker. Comments should be relevant to City business and delivered in a professional manner. No derogatory remarks will be permitted.
VI VETERAN RECOGNIITON 1. Honoring the American Legion Arturo T. Benavides Memorial Post 59 Military Honor Guard which provides Veteran funeral military honors for local veterans and recognizing their distinguished service to our country. VII COMMUNICATIONS 1. Presentation on the Juan Francisco Farias Veteran's Museum by local veteran's groups.
APPOINTMENTS TO COMMIISSONS, BOARDS AND COMMITTEES 1. Appointment by Council Member Dr. Marte A. Martinez of Rick Laurel to the Convention & Visitors Bureau Advisory Committee. 2. Appointment by Council Member Nelly Vielma of Joe Garza to the Max A. Mandel Municipal Golf Course Advisory Committee. 3. Appointment by Council Member Alberto Torres, Jr. of Jeannette G. Vazquez to the Parks & Leisure Services Advisory Committee.
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lot 6, Block 38, Las Americas Subdivision, Unit 3, located at 2216 Nautla Dr., from R-1 MH (Single Family Manufactured Housing District) to R-1A (Single Family Reduced Area District); providing for publication and effective date. The Planning & Zoning Commission recommended approval of the zone change and staff supports the application. ZC-32-2019 District I
STAFF REPORTS Discussion with possible action regarding the City of Laredo 4th of July Event; and any other matters incident thereto.
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing the issuance of a Conditional Use Permit for a bar on Lot 6, Block 1, San Isidro Monarch Subdivision, located at 10211 Golondrina Dr. Building (CUP) A (110 SF); providing for publication and effective date. The Planning & Zoning Commission recommended approval of the CUP, and removed condition # 7, regarding compliance with minimum parking requirements as per Section 24.78 of the Laredo LDCB; staff does not support the application because the CUP does not meet the minimum parking requirements. ZC-36-2019 District VI
Public Hearing and Introductory Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by authorizing the issuance of a Special Use Permit for a restaurant serving alcohol on Lots 7A & 8A, Block 1, San Isidro Monarch Subdivision, Unit 6, located at 2445 San Isidro Parkway; providing for publication and effective date. The Planning & Zoning Commission recommended approval of the Special Use Permit, and staff supports the application. ZC-37-2019 District VI
HUMAN RESOURCES - STAFF SOURCE ROSA SALINAS, ACTING HR DIRECTOR a. Consideration to award contract FY19-044 for the following Group Medical Insurance Benefit Services: 1) Group Medical a. Third Party Medical Claims Administration b. Stop Loss Insurance Administration c. Cobra Administration d. Medical Network e. Pharmacy Benefit Management 2) Section 125 & H.S.A. Administration 3) Retiree Medicare Supplement Carrier The selected vendors will be announced at the meeting. The City of Laredo intends to award a three year initial contract from October 1, 2019 through September 30, 2022 with the City of Laredo retaining the right to renew for up to two (2) additional one (1) year renewal periods, with the exception of item No. 3 that is effective January 1, 2020' b. Consideration to award contract FY19-045 for the following Basic and Voluntary Products: 1) Group Life/AD&D a. Basic Life-Securian Financial (Direct) b Basic AD&D-Securian Financial (Direct) c. Voluntary Life-Securian Financial (Direct) d. Voluntary AD&D-Securian Financial (Direct) 2) Group Dental AETNA by Laurel Insurance and Associates, Inc. 3) Group Vision The Guardian (Davis Vision) by Laurel Insurance and Associates, Inc. 4) Personal Insurance a. Long Term Disability-Ochs, Inc (Direct) b. Short Term Disability-Ochs, Inc (Direct) c. Accident-Colonial by Laurel Insurance and Associates, Inc. d. Cancer- The Guardian by Laurel Insurance and Associates, Inc. e. Critical Illness - The Guardian by Laurel Insurance and Associates, Inc. The City of Laredo intends to award a three year initial contract from October 1, 2019 through September 30, 2022 with the City of Laredo retaining the right to renew for up to two (2) additional one (1) year renewal periods. Funding is available in the Health & Benefits Fund account.
ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL Request by Mayor Pro-Tempore Roberto Balli Discussion with possible action on the Boulevard of the Americans Project (4 Blocks) including cost estimate; and any other matters incident thereto.
Discussion with possible action to pursue an immigration court for downtown Laredo; and any matters incident thereto. (Co-Sponsored by Council Member Nelly Vielma and Council Member George Altgelt)
Status report by Olivia Varela, Executive Director for Greater Laredo Development Foundation dba Laredo Economic Development Corporation, for the organization performance in FY2019, with possible action.
Request by Council Member Nelly Vielma Discussion with possible action to enter into a Memorandum of Understanding (MOU) with LISD, UISD, TAMIU, Laredo College, Webb County and other entities to create a local Grants Office to improve inter-local resources and expertise; and any other matters incident thereto. (Co-Sponsored by Mayor Pete Saenz and Council Member Mercurio Martinez, Ill)
INTRODUCTORY ORDINANCES An Ordinance of the City of Laredo, Texas, authorizing the Co-Interim City Managers to execute a license agreement with U.S. Customs and Border Protection for erecting, repairing, maintaining or removing temporary barriers, such as concertina wire fencing along the banks of the Rio Grande from Zacate Creek to the International Rail Bridge; the initial term of the agreement is for four (4) months; and providing for an effective date.
EXECUTIVE SESSION The Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any posted agenda item when authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and/or 551.086 (Economic Development). Following closed session, the open meeting will reconvene at which time action, if any, may be taken. 37. Request for Executive Session pursuant to Texas Government Code Section 551.071 (1)(A) to consult with City Attorney and outside counsel relating to ongoing litigation in the City of Laredo, Texas, v. Western Summit Constructors, Inc., McAllen Construction, Inc., A Joint Venture, Dannenbaum Engineering Company-McAllen, LLC, Dannenbaum Engineering Company-Laredo, LLC, Patterson Pump Company, Cause no. 2018CVF001299-D2, pending in the 111th District Court, Webb County, Texas, relating to the construction and design of facilities located at the El Pico Water Treatment Plant, and to return to open session for possible action. 38. Request for Executive Session pursuant to Texas Government Code Section 551.071 (2) and Section 551.072 to consult with City Attorney relating to negotiations with Regional Land Management Services, Ltd., owners of Ponderosa Regional Landfill in connection with long term landfill options for the City of Laredo, and to return to open session for possible action.
6. Regarding the revision of the City of Laredo Land Development Code, Section 24-69, Flood Damage Prevention, by adding "Statutory Authorization" and "Finding of Fact" sections, revising Section 24.69.4 - A, Designation of the Floodplain Administrator as the Building Director, including the Texas Commission of Environmental Quality (TCEQ) in Section 24.69.4 - 86, revising the elevation requirements of service equipment in Section 24.69.5 - A4, and revising section numbers; providing for publication and effective date. Planning and Zoning Commission recommended approval and staff supports the proposed revision. 7. Amending Chapter 19, Motor Vehicles and Traffic, Article VIII, stopping, standing or parking, of the Code of Ordinances, City of Laredo, specifically adding Subsection 19-364 (28) which establishes a section of River Bank Dr., between World Trade Bridge and Mescalero Dr. approximately 2,700 feet, as a "No Parking/Tow-Away" zone on the east and west side of the road; providing for severability, effective date and publication. 8. Amending Chapter 19, Motor Vehicles and Traffic, Article VIII, stopping, standing or parking, of the Code of Ordinances, City of Laredo, specifically adding Subsection 19-364 (29) which establishes a section of Everton Drive, between Earthaven Dr. and Cielito Lindo Blvd, as a "No Parking/Tow-Away" zone on the north and south side of the street; providing for severability, effective date and publication. The Transportation and Traffic Safety Advisory Committee recommended approval to install "No Parking" signs on Everton Drive, between Earthaven Drive and Cielito Lindo Blvd. XI. FINAL READING OF ORDINANCES 9. 2019-0-075 Authorizing the Co-Interim City Managers to ratify and execute a contract from the Texas Department of State Health Services (DSHS), amending the FY 2018-2019 budget by appropriating additional revenues and expenditures in the amount of $467,610.00 and amending the FY 2018-2019 Full Time Equivalent (FTE) Position Listing by adding one (1) Health Educator I, R29 position for the City of Laredo Health Department (CLHD) Zika Health Women's Health Care Services outreach and case management Program for the term of July 1, 2019 through June 30, 2020. 10. 2019-0-076 An Ordinance of the City of Laredo, Texas, providing regulations for the City Council community events; limiting the number of community events per fiscal year; requiring requests for community events to be submitted to the City Manager or designee, in writing, no later than thirty (30) days before the date of the event; providing for a cumulative clause; providing a severability clause; and declaring an effective date (As Amended). 11. 2019-0-078 Authorizing the Co-Interim City Managers to convey an Easement and Right of Way to AEP TEXAS INC., for a six (6) foot wide tract of land for an electrical easement containing 736.20 sq. ft., being out of Lot No. 1, Lot 2, and the Western 29 ft. from Lot 3, out of Block 792 Eastern Division, as recorded in Volume 7, Page 15, Webb County, Texas; said 736.20 sq. ft. tract of land being more particularly described by Metes and Bounds as described by on Exhibit "A", attached hereto and providing for an effective date. 12. 2019-0-079 Authorizing the Co-Interim City Managers to execute a License Agreement between the City of Laredo ("Licensor") and Branch Towers 111, LLC, a Delaware limited liability company ("Licensee") for ground space at El Eden Recreation Center located at 4735 Loma Vista Drive, Laredo, Webb County, Texas for the construction of a 120' monopole, installation of an equipment building and related communication facilities. Term of the license is five (5) years, with five (5) successive renewal terms of five (5) years. Annual base rent shall be $25,000.00, with a three percent (3%) increase on each anniversary of the commencement date; and providing for effective date. 13. 2019-O-080 Amending Chapter 19, Motor Vehicles and Traffic, Article VIII, stopping, standing or parking, of the Code of Ordinances, City Of Laredo, specifically adding Subsection 19-364 (27) which establishes a section of the north and south side of the 1900 block of Frees St; between US. Highway 83 and S. Buena Vista Ave., as a "No Parking/Tow-Away" zone between the hours of 8:00 a.m. to 6:00 p.m; providing for severability, effective date and publication. 14. 2019-O-081 Amending the City of Laredo Waterworks Operating Fund FY2019 Annual Budget by drawing down fund balance and increasing the Transfer Out to Water Construction Fund in the amount of $4,000,000.00 to be used for repairs at El Pico Water Treatment Plant and also amending the City of Laredo's Water Construction Fund FY2019 Annual Budget by increasing revenues and expenses in the amount of $4,000,000.00.
CONSENT AGENDA All of the following items may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Councii Member. 15. AIRPORT: STAFF SOURCE ELSY D. BORGSTEDTE, ACTING AIRPORT DIRECTOR a. 2019-R-73 Ratifying the submission of grant application to the Federal Aviation Administration in the amount of $1,000,000.00 for the Noise Abatement Program at the Laredo International Airport and authorizing the Co-Interim City Managers to execute all necessary documents resulting from the award. The purpose of the grant is to provide funding for acquisition, soundproofing of residential structures, and for the acquisition of aviation easements. The City's local match in the amount of $111,112.00 (10%) is available in the airport construction fund budget. Total estimated project cost is $1,111,112.00. 16. C|TY ATTORNEY - STAFF SOURCE KRISTINA L. HALE, CITY ATTORNEY a. 2019-R-78 A Resolution of the City of Laredo, Texas suspending the June 5, 2019 effective date of AEP Texas lnc.'s requested rate change to permit the City time to study the request and to establish reasonable rates; approving cooperation with the cities served by AEP Texas and authorizing intervention in AEP Texas lnc.'s requested rate change proceedings before the commission; hiring Lloyd Gosselink Attorneys and Consulting Services to negotiate with the company and direct any necessary litigation and appeals; requiring reimbursement of cities' rate case expenses; finding that the meeting at which this resolution is passed is open to the public as required by law; requiring notice of this resolution to the company and legal counsel. 17. CONVENTION & VIISTORS BUREAU - STAFF SOURCE AILEEN RAMOS, CVB DIRECTOR a. Consideration for approval of award of furniture contract FY 19-034 to sole bidder Kimball Office (Division of Kimball International) through authorized dealer G & S Office Supply, Inc., Laredo, TX, for the purchase, delivery, setup, and installation of office furniture for the new Laredo Convention & Visitors Bureau offices at El Portal. The total amount is not to exceed $203,000.00. Funding is available in the Hotel Motel Occupancy Tax and Convention & Visitors Bureau Funds. 18. .ENGIINEERNG- STAFF SOURCE RAMON CHAVEZ, CITY ENGINEER a. 2019-R-77 Authorizing the Co-Interim City Managers to submit a grant application to the Laredo Metropolitan Planning Organization Transportation Alternatives (TA) Set-Aside Program for 2019 authorized under the Fixing America's Surface Transportation (FAST) Act in the total amount of $816,000.00 for shared use path within the right of way along Plum Street, connecting K Tarver Elementary and Nixon High School located in District 4, and along Mier Street & Loring Avenue connecting Lamar Middle School and St. Augustine High School located in District 3; and committing the City of Laredo to providing the required local match of $163,200.00 and TxDOT may impose an administrative fee up to 15% of the project cost amounting $122,400.00 for a total amount of $285,600.00; acknowledging the availability of fund to pay all up-front costs, since the TA Program is a cost reimbursement program as outlined in the MPO Transportation Alternatives Program Guidance and Application Packet for 2019 authorized under the Fixing America's Surface Transportation (FAST) Act. b. Consideration for approval of the Santo Nino Community Center Phase II (Re-Bid) as complete, approval of change order no. 2 a decrease of $3,215.72 for the balance of quantities actually constructed in place, release of retainage, and approval of final payment in the amount of $52,706.71 to Summit Building and Design, Laredo, Texas. Final construction contract is $1,054,134.28. Funding is available in the 2015 CDBG Grant, Capital Improvements Fund and 2016 and 2017 CO. Issues. c. Consideration for approval of the selection of consultant for the City of Laredo Surveying Services by Registered Professional Land Surveyor (RPLS) FY19-FY20 and authorization to negotiate a professional services contract for each respective project assigned on a rotation basis. Eight (8) firms responded to the request for qualifications on Friday, April 26, 2019, at 4:00 P.M. as follows: 1. Howland Engineering and Surveying Co., Laredo, Texas 2. Porras Nance Engineering, Laredo, Texas 3. Blue Top Land Surveying, Laredo, Texas 4. Civil Engineering Consultants, Don Durden, Inc., Laredo, Texas 5. JJ Ruiz Land Surveying, Laredo, Texas 6. S & B Infrastructure, Ltd., Laredo, Texas 7. Premier Civil Engineering LLC, Laredo, Texas 8. Gilpin Engineering Company, Laredo, Texas Professional Service Agreements will be issued for a two (2) year term with one (1) option for a two (2) year renewal for a total term of four (4) years. Funding will be determined as projects are awarded. d. Consideration for approval to award a professional services contract to Bendicion Engineering, LLC, San Antonio, Texas, for an amount not to exceed $171,000.00 for design, survey, traffic engineering, analysis for critical area delineation for both shared and dedicated bicycle lanes, improving pedestrian and bicycle safety, and preparation of plans and specifications for the Santa Maria Avenue Bicycle Lane Project. Design work is to be done on a fast track basis. Funding is available in District VII Priority Funds - Project No. D71906, 2015 CO Bond, 2016 CO Bond, and 2017 CO Bond. 19. ENVIRONMENTAL- STAFF SOURCE JOHN PORTER, ENVIRONMENTAL DIRECTOR a. Authorizing the Co-Interim City Managers to submit a grant application to the Laredo Urban Transportation Study (LUTS) Laredo Metropolitan Planning Organization (MPO) Transportation Alternatives Program (TAP) in the amount of $160,000.00 with $40,000.00 in matching funds. Funds will be used for the design and construction of the East Chacon Creek multi-use hike and bike trail phase I. 20. FINANCE - STAFF SOURCE JOSE CASTILLO, ASSISTANT FINANCE DIRECTOR a. Consideration to award supply contract FY19-069 for the purchase of general office supplies for all City departments to primary and secondary vendors (to be announced at City Council meeting). This contract establishes discount percentage pricing for those office supplies most commonly utilized by City departments. Approximately $600,000.00 is spent on office supplies and copy paper on an annual basis. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for one (1) additional two (2) year periods each upon mutual agreement of the parties. Funding for the additional extensions are subject to future budget appropriations. All items will be purchased on an as needed basis and funding will be secured from the user departmental budgets. 21. f- STAFF SOURCE STEVE LANDIN, FIRE CHIEF a. Consideration to award a contract to Rotex Truck Center Inc, Laredo, TX for an hourly labor rate for service repairs through BuyBoard Cooperative Contract in an estimated annual amount of $67,500.00. This service contract is for original equipment manufacturer parts for the City of Laredo Fire Department EMS Ambulances. The term of this contract shall be for a period of two (2) year beginning as of the date of its execution. The contract may be extended for one (1) additional two (2) years period upon mutual agreement of the parties and contingent upon the availability of appropriated funds. Funding is available in the Fire General Fund. 22. F LEET,- STAFF SOURCE RON MILLER, ACTING FLEET DIRECTOR a. Consideration to renew annual service contract FY17-034 with Laredo Mechanical Industrial Services, Laredo, TX, in an amount up to $100,000.00 for repair services for the City's automated side and rear loader trucks. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the second of four possible extension periods. All services will be secured on an as needed basis. The City shall provide the parts. Funding is available in the Fleet Maintenance budget. b. Consideration to award annual service contract FY19-063 to the lowest responsive-responsible bidder Mechanical Shop of Laredo, Laredo, Texas in an amount up to $140,000.00 for repairs to the City's lawn maintenance equipment. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract allows for three (3) additional, one (1) year extensions upon mutual agreement of the parties. Funding is available in the Fleet Department Fund. c. Consideration to renew the six-month (6) supply contract FY18-001 with Arguindegui Oil Company, Laredo, Texas in an amount up to $80,000.00 for the purchase of lubricants for the Fleet Department. All lubricants will be secured on an as needed basis. The term of this contract shall be for a period of six (6) months beginning as of the date of its execution. Due to an increase in the crude oil market, there will be an average price increase of 8% during the last extension period. This is the third of six extension periods. Funding is available in the Fleet Maintenance budget. 23. HEALTH - STAFF SOURCE DR. HECTOR GONZALEZ, HEALTH DIRECTOR a. 2019-R-68 Authorizing the Co-Interim City Managers to accept and execute a contract amendment from the Department of State Health Services (DSHS) in the amount of $331,135.00, with a cash match of $33,113.00, for the continuation of the City of Laredo Health Department Public Health Emergency Preparedness (PHEP) and Response services for disease control and emergency management for the term period from July 1, 2019 through June 30, 2020. b. 2019-R-69 Ratifying the execution of the contract amendment from the Department of State Health Services (DSHS) in the amount of $300,600.00 for the continuation of the City of Laredo Health Department's HIV Prevention Program to continue to provide prevention, educational, and outreach services for the term period from January 1, 2019 through December 31, 2019. c. 2019-R-70 Ratifying the execution of the contract amendment from the Texas Department of State Health Services (DSHS) in the amount of $230,491.00, with a projected amount of program income of $107,488.00 for a total of $337,979.00 for the continuation of the Immunization Action Plan (IAP) Program for the City of Laredo Health Department to provide immunizations for serious vaccine preventable diseases and conduct disease detection and surveillance activities for prevention for the term beginning September 1, 2019 through August 31, 2020. d. Authorizing the Co-Interim City Managers to execute a contract amendment for an additional $25,000.00 with Doctors Hospital of Laredo for mammography services to patients referred to the hospital by the City of Laredo Health Department related to women's health services and breast cancer prevention for a total contract amount of $73,000.00. The term of the contract is from February 13, 2017 through February 12, 2021, contingent on funding availability. Funding is available through the Health Department budget. e. Ratifying the amendment of a continuation contract to Change Healthcare Technology Enabled Services, LLC (formerly known as PST Services, LLC) for support of a cost reimbursement analysis to submit appropriate reports to the Texas Health and Human Services Commission (HHSC) Ambulance Supplemental Payment Program (TASPP) to generate revenue for uncompensated ambulance costs for emergency services for the term from November 1, 2018 through October 31, 2019. This extension, as permitted by the original contract, is subject to renewal for another two (2) one year terms contingent on program availability, mutual agreement, and future budget appropriation. 25. INFORMATION SERVICES & TELECOMMUNICATION - STAFF SOURCE HOMERO VAZQUEZ - GARCIA, 1ST DIRECTOR a. Authorizing Co-Interim City Managers to enter into and execute a Memorandum of Understanding (MOU), attached hereto as Exhibit A, between the Texas Department of Public Safety and the City of Laredo to participate in the Texas Statewide Interoperability Channel Plan. This MOU authorizes the use of state-licensed frequencies by emergency response organizations as defined by the U.S. Department of Homeland Security's Office of Emergency Communications and the Texas Division of Emergency Management. 26. LIBRARY - STAFF SOURCE MARIA G. SOLIZ, LIBRARY DIRECTOR a. Consideration to authorize the use of the following Inter-Local Cooperative Purchasing Programs: The Inter-local Purchasing System (TIPS), Texas Procurement and Support Services Cooperative Purchasing Program (TPASS), BuyBoard and include Sole Source vendors for the purchase of library materials such as books and audio visual materials in an estimated amount of $489,336.00 this fiscal year. Approximately $489,336.00 in library materials is purchased on an annual basis. This contract will supplement the Library's ability to purchase books and audiovisual material to keep high quality and variety of reading materials for efficient collection development. The term of this contract shall be for a two (2) year term with an option to renew one ( 1) additional two (2) year term and subject to future appropriations. Funding is available in the Public library Budget. 27. PARKS & LEISURE - STAFF SOURCE ANITA 0. STANLEY, ASSISTANT PARKS DIRECTOR a. Authorizing the Interim Co-Interim City Managers to enter into an agreement with Raul Miguel Ramos in the amount of $32,700.00 for professional tennis services at City of Laredo tennis facilities. Services to be provided by the tennis professional include oversight and monitoring of tennis facilities, providing activities, tournaments and lessons. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Funding is available in General Fund-Parks Department. 28. POLICE - STAFF SOURCE CLAUDIO TREVINO, CHIEF OF POLICE a. 2019-R-57 Authorizing the Co-Interim City Managers to submit a grant application in the estimated amount of $20,000.00 to the Texas Department of Transportation for the enforcement of Vehicle Occupant Protection during the "Click It or Ticket" Campaign. The grant period will begin May 17, 2019 through June 5, 2019. This grant is to pay overtime salaries and fringe benefits for officers to conduct intense occupant protection enforcement in order to increase occupant restraint use in all passenger vehicles and trucks. Grant is 100% funded by the Texas Department of Transportation. Budget is available in the Special Police Fund. b. 2019-R-58 Authorizing the Co-Interim City Managers to apply for a grant in the estimated amount of $100,000.00 to the U.S. Department of Justice, Office of Community Oriented Policing Service (COPS) for the FY2019 Community Policing Development (CPD) Program. The City of Laredo will utilize this funding to obtain a professional service contract for Clinical Advisory for Trauma and Work Related Counseling for a twenty-four (24) month period. There is no requirement for a local match for CPD awards. Funding will be available under the Special Police Fund. c. 2019-R-59 Authorizing the Co-Interim City Managers to submit a grant application in the estimated amount of $90,000.00 to the Office of Justice Program for the purpose of funding the Bullet Proof Vest Grant for FY2020. The funds will be used to replace 120 vests that have exceeded the recommended life expectancy. The Bulletproof Vest Partnership Program will require a 50% match. Funding will be available in the Special Police account. d. 2019-R-60 Authorizing the Co-Interim City Managers to submit a grant application in the amount of $80,000.00 to the Office of the Governor, Public Safety Office Criminal Justice Division (CJD), for funding the 2020 Project Safe Neighborhoods Program, LPD Project Safe Streets for the period of October 01, 2019 through September 30, 2020. This funding will provide overtime for the Juvenile and Gang Enforcement (JAGET) Unit which will utilize target enforcement techniques against violent street gangs and their associates responsible for violent criminal activity. Funding will be available in the Special Police Fund. No match required. e. 2019-R-61 Authorizing the Co-Interim City Managers to submit a grant application in the amount of $33,774.81 to the Firehouse Subs Public Safety Foundation. The funds will be utilized to equip 20 officers with protective shields to increase officer safety and lesse injury during armed and violent confrontations. There is not matching funds involved in the Firehouse Subs Public Safety Foundation grant program. f. 2019-R-66 Authorizing the City Manager to submit a New Grant Application for the FY2020 grant year in the amount of $1,715,294.00 to the Texas Auto Burglary & Theft Prevention Authority to fund the Laredo Auto Theft Task Force for the period of September 1, 2019 through August 31, 2020. This grant pays for salaries and supplies for the LPD Auto Theft Division. The city's local match is approximately 25% which is available as a transfer from General Fund. Funding is available in the Auto Theft Task Force Fund. g. 2019-R-67 Authorizing the Co-Interim City Managers to accept a grant in the amount of $1,402,488.00 from the Office of the Governor's Homeland Security Grants Division (HSGD) for the purpose of funding the 2018 Operation Stonegarden Grant (OPSG). This funding will be used for the purchase of two patrol units and for overtime and fringe benefit expenses, for Stonegarden Operations. No local match is required. 29. TAX - STAFF SOURCE DORA A. MALDONADO, TAX ASSESSOR COLLECTOR a. Refund of property tax in the amount of $1,380.56 payable to V A C Dental Management LLC due to an overpayment. Tax account # 947-13001-105. b. Approving monthly adjustments to the tax roll. The amounts adjusted for the month of April 2019 represent a decrease of $196,553.02. These adjustments are determined by the Webb County Appraisal District and by court orders. 30. UTILITIES - STAFF SOURCE RIAZUL MIA, UTILITIES DIRECTOR a. Consideration to award annual contract FY19-059 to the low bidder Nick Benavides, Laredo, Texas in an amount not to exceed $75,000.00 for landscaping and maintenance services for various wastewater treatment plants and for the water treatment plant. This contract establishes a cost per cycle rate to include, but not limited to, the collection of trash, debris, litter, and mowing trimmings. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract has three extension periods. All services will be secured on an as needed basis. Funding is available in the Utilities Department Budget Fund. b. Consideration to award annual contract FY19-060 to the lowest responsive-responsible bidder Nick Benavides, Laredo, Texas in an amount, not to exceed, $90,000.00 for lawn and landscaping repairs caused by water line break repairs. This contract is based on square and linear footage rates, and includes the cost of a licensed irrigator, plus a contingency fund to cover miscellaneous landscaping repairs including (but not limited to) replacing trees, mulch, various plants, and other landscaping items. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract has three extension periods. All services will be secured on an as needed basis. Funding is available in the Utilities Department Budget Fund. c. Authorizing the Co-Interim City Managers to lease equipment from Pitney Bowes for processing Utility bills utilizing a BuyBoard Cooperative Lease Agreement. The total cost to lease this equipment is $76,217.16 per year for a 60 month lease. Funding is available in the Utilities Billing Budget. d. Authorizing the Co-Interim City Managers to purchase the Granite Net software and hardware upgrade used by CCTV inspection crews for Utilities and Enviromental Services Departments from CLS Equipment Company, Inc. from Richardson, Texas in the amount of $83,646.00. Funding is available in the Sewer Operting Fund, Sewer 2018 PPFCO, and Enviromental Services Department Operational Budget. e. Authorizing City Manager to execute amendment #2 for the professional services contract with Carollo Engineers Inc., Dallas, Texas in the amount of $109,000.00 to address the existing chlorine system cross connection violation from Texas Commission Environmental Quality (TCEQ) at El Pico Water Plant. The scope of work will be to design the Chlorine System Cross Contamination Elimination for compliance with the requirements of the TCEQ. The scope and associated effort summarized would be part of the work in the El Pico Water Plant Reliability Mitigation and Filter Assessment Project. The new total contract amount with this amendment will be $487,986.00. Funding is available in the Utilities Department 2016 Water Revenue Bond. END OF CONSENT AGENDA
Discussion with possible action on ongoing audits and/or irregularities identified by the Internal Auditor including the potential assignment of other and/or additional auditing duties; and any other matters incident thereto.
34. Request to set meeting dates for the Strategic Planning Session and the Ethics Training, with possible action. 36. Status report by Priscilla Iglesias, Executive Director for Laredo Main Street, for the organization performance in FY2019, with possible action.
XV. RECESS AS THE LAREDO CITY COUNCIL AND CONVENE AS THE LAREDO MASS TRANSIIT BOARD 39. 2019-RT-08 Authorizing the Co-Interim City Managers to submit a grant application to the Laredo Metropolitan Planning Organization Transportation Alternatives (TA) Set-Aside Program for 2019 on funding authorized under the Fixing America's Surface Transportation (FAST) Act in the amount of $100,000.00 for El Metro ADA Bus Stop and Bike Plazas Enhancement Program; bus stop locations are set to be in line with planned bike lanes, and safe routes to schools in the district committing the City of Laredo and Laredo Transit Management Incorporated to providing the required local match 12 of $20,000.00 from District 8 Priority Funds; and acknowledging the availability of funds to pay all up front costs, since the TA Program is a cost reimbursement program as outlined in the MPO Transportation Alternatives Program Guidance and Application Packet for 2019 authorized under the Fixing America's Surface Transportation (FAST) Act. XVI. ADJOURN AS THE LAREDO MASS TRANSIT BOARD AND RECONVENE AS THE LAREDO CITY COUNCIL
Public Hearing and Introductory Ordinance amending Chapter 19, Motor Vehicles and Traffic, Article XII, Transit System, Division 2, Charter Service, Section 19-562(c) to add the Urban Circulator Pilot Program fare structure at $1.00; providing this ordinance shall be cumulative; providing for severability; and providing for an effective date of July 19, 2019.
Request by Council Member Dr. Marte A. Martinez Discussion with possible action to direct staff to explore alternative exit options for the Northeast part of the City to include the Unitec Industrial Park and surrounding areas where train crossings result in safety concerns; and any matters incident thereto.
Request by Council Member George Altgelt Discussion and possible action to have City Staff conduct an audit as to compliance with the City Ordinance that requires all industrial and commercial warehouses/yards/"patios" to be paved so as to avoid environmental contamination of the surrounding areas, especially the residential ones, and any matters incident thereto including but not limited to the issuance of citations and enforcement.
Discussion and possible action to direct staff to commence all necessary measures to meaningfully investigate why power outages occur every time the wind picks up in Laredo, Texas and any matters incident thereto.
Discussion with possible action directing Co-Interim City Managers to create an app so that City employees can submit comments, concerns, or questions related to operational or departmental issues and where City Manager/City Council Members can view; and any matters incident thereto.
Request by Council Member Rudy Gonzalez, Jr. Discussion with possible action to instruct the Co-Interim City Managers to authorize staff to install speed humps at the 2417 Turin, under the Special Provision of the Speed Hump Installation Policy, and to authorize the use of asphalt type speed humps, instead of speed cushions, which is currently required under the policy: and any other matters incident thereto. City Council District I Priority Funds will be used for this project.
Request by Council Member Vidal Rodriguez Discussion with possible action to change the City Council Meeting from July 15, 2019 to July 1, 2019; and any matters incident thereto.
Discussion with possible action to instruct the Co-Interim City Managers to authorize staff to install one (1) speed hump on 3000 Monterrey St., under the Special Provision of the Speed Hump Installation Policy, and to authorize the use of asphalt type speed humps, instead of speed cushions, which is currently required under the policy: and any other matters incident thereto. City Council District II Priority Funds will be used for this project.
Request by Council Member Alberto Torres, Jr. 1. Discussion with possible action to re-evaluate Ordinance 2018-0-050, specifically Section 2-157 (Automatic Forfeiture); and any other matters incident thereto. 2. Discussion with possible action to establish an Office of Public Integrity responsible for investigating complaints of violations of law, including but not limited to ethics violations and other city ordinances, and any other matters incident thereto. (Co-Sponsored by Mayor Pro-Tempore Roberto Balli and Council Member Dr. Marte A. Martinez)
Discussion with possible action to commission TAMIU to start a historical compilation of video testimonials and evidence documentation of local veterans biographies; and any other items incident thereto.
3. Discussion with possible action to negotiate the terms for an MOU between El Lift & UISD's Cherish Center to provide mobility training & transportation transition services for adult students with special needs; and any matters incident thereto. XVII. ADJOURN